Board Meeting Minutes Coffee Party USA

INCITE CIVILITY AND REASON

Category: Uncategorized

August 12, 2014

by JKL

P – Debilyn Molineaux, President, Volunteers & Members

A – Jeanene Louden, Treasurer

P – Vince Lamb –  Secretary

A – Tonya N. Jefferson, Channel Partnerships

P – Cameron Michaels (Kruger), IIWG Director

P – Egberto Willies, Newsroom

P – Billy Sears, Local Chapters

Meeting was called to order at 7:02 PM EDT. Debilyn presided and Billy conducted the Maestro board. Members checked in.

Minutes

Vince reported that the minutes for July 29th still require one more signature. Minutes for July 22nd still need to be typed up and August 5th need to be edited. “Summer is tough!”

Retreat Fundraising

Billy reported on the Indigogo fundraising page that he set up to help defer the Directors’ personal expense going to the Board Retreat in Colorado during the weekend of September 19th-21st.  Billy will revise the link to the page to reflect comments and share the revised page with the rest of the Board for approval later this week.  Debilyn referred Directors to the Board’s Facebook page for approval of the fundraising plan. There will be more retreat planning next week.

Workflow Adoption or Modification / Next Steps

Debilyn led a discussion about the Workflow process that had been devised by the Transition Team in 2011.  She shared Jeanene’s concerns that there was insufficient oversight by the board of the workgroups. Debilyn asked for a motion.

Motion: to try out the work flow process for the next 90 days. Vince so moved, Egberto seconded, and motion PASSED unanimously (Tonya and Jeanene not present).

A review of the work group structure is scheduled for next week’s meeting.

Local Outreach

Billy reported on a proposal to fund the Coffee Party Movie Night to revive it as a flagship event/fundraiser for the Coffee Party.  Cost for 100 DVDs will be $600 ($6 each).  Including shipping, the budget for Coffee Party Movie Night will be $750.

Motion: to approve a budget of $750 to resume Coffee Party Movie Night in October. Billy so moved, Egberto seconded and the motion was approved unanimously (Tonya and Jeanene not present).

Newsroom

Egberto reported that reach has dropped a little on the Facebook page.  He suggested that the group needs more writers to contribute to the page.  He has three “liberal” writers lined up, but he is looking for people who have more moderate and conservative views to post their links to the page. Several names were suggested and Egberto said he would contact them.

Volunteer Update

Debilyn linked to the July 24, 2014 Volunteer call on Blog Talk Radio and asked for help editing it so that it can be used as an introduction to be sent to prospective volunteers.  This will be in lieu of future volunteer calls, which have been cancelled until further notice.  Cameron and Egberto offered to assist with editing and uploading the edited audio.

Website Redesign

Cameron updated the board on his past week’s efforts to improve the user experience.  Debilyn has been working with volunteer Mike Wilde on a “quick redesign” in particular the front end, in updating the color scheme and template of the home page. Cameron is waiting for Jordan to work on bigger changes.  Cameron also linked to a document with design needs, to the legacy page, and to the development page on Nationbuilder. The next call will be tonight at 8:30 PM Eastern.

Building the Pipeline for Volunteers and Directors

Debilyn would like to have a budget of $250/month to assist her with the volunteer requests.  That item was tabled until next week when Jeanene would be present.  Debilyn asked who can volunteer to manage a 2nd workgroup with volunteer assistance?

Directors

Because we are committed to a full Board of 12 Directors we still need to find qualified people to fill the following board positions:

  • Strategy and Organizational Design,
  • Public and Member Relations,
  • Campaigns and Actions, and
  • Volunteers.

Executive Session

The board entered executive session.  No actions were taken. The board exited executive session.

Closing

Members checked out. The meeting was adjourned at 7:59 PM EDT. The next meeting will be at 7:00 PM EDT on August 19, 2014.

Respectfully submitted,

Vince Lamb, Coffee Party USA Board Secretary

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July 29, 2014

by JKL

A – Debilyn Molineaux, President, Volunteers & Members

P – Jeanene Louden, Treasurer and Managing Director

P – Vince Lamb –  Secretary

P – Tonya Jefferson, Channel Partnerships

P – Cameron Michaels (Kruger), IIWG Director, Acting Development

P – Egberto Willies, Newsroom

Meeting was called to order at 7:03 PM EDT. Jeanene presided. Cameron ran the Maestro Board. Members checked in.

Minutes

Jeanene reported that she posted the last two sets of approved minutes to the WordPress blog.  Vince reported that the July 15, 2014 minutes have been approved.  The July 22nd minutes are pending.

Infrastructure & Workflow Adoption

Jeanene led a discussion about the organizational charts that was presented at the July 15th meeting.  Not all board members had the opportunity to examine the documents.  It was suggested that the board discuss the proposed structure and how to implement it at both next week’s meeting and at the Board retreat.  Board members promised that they would.

Board Retreat Planning

All board members are to examine the choices of weekends and locations for the retreat and fill in their preferred locations and weekends available.

New Meeting Time

Board members are to fill out the schedule form.  A decision for meeting times beginning in September will be made during August.

Newsroom

Egberto reported that the time of the Newsroom call was moved to 2nd & 4th Wednesdays at 7-8 PM EDT.  He also reported that a Facebook group has been created for the Newsroom.  The next meeting call is scheduled for August the 13th.

Jeanene reported that Debilyn requested help uploading a program to Blog Talk Radio.

Website redesign

Cameron updated the board on what is being done to improve the member experience with the website.

Financial Report

Jeanene reminded the board that she is only giving a financial report at the first meeting of every month.

Channel Partnerships

Tonya had no report.  She expects to have one next month.

Building the pipeline for volunteers and directors

Jeanene reported that we are a few months away from having people who are ready to be appointed to the Board. She then asked who can volunteer to manage a second workgroup with volunteer assistance. Examples: Membership, Strategy and Organizational Design, Public and Member Relations, Campaigns and Actions, and Development. Egberto is already assisting with Local Groups. Debilyn is leading volunteer calls.

Executive Session

The board entered and exited executive session. No motions were made and no actions taken.

Closing

Members checked out. The meeting adjourned at 8:08 EDT. Next meeting will be August 5, 2014.

Respectfully submitted,

Vince Lamb

Coffee Party USA Board Secretary

July 22, 2014

by JKL

Present:

P – Debilyn Molineaux, President, Volunteers & Members

P – Jeanene Louden, Treasurer and Managing Director

P – Vince Lamb –  Secretary

P – Dan Aronson, Channel Partnerships (Outgoing)

P – Tonya Jefferson, Channel Partnerships (Incoming)

P – Cameron Michaels (Kruger), IIWG Director, Acting Development

P – Egberto Willies, Newsroom

Meeting was called to order at 7:08 PM EDT. Debilyn presided, while Cameron ran the Maestro Board. Members checked in. Debilyn and others welcomed Tonya to the Board.

Board Retreat Planning

Debilyn reported that six weekends in August and September are available for the retreat.  She directed the incoming board members to read the document listing the choices of dates and venues to choose their preferred dates and locations.

Minutes

The minutes for July 8th were approved.  The minutes for July 15th have been shared and are awaiting approval.

Vacancies

Debilyn reported on the status of nominations, including a vetting committee meeting scheduled for a candidate July 23rd. Candidates for various positions were discussed.

Volunteer Update

Debilyn reported that a volunteer call has been scheduled for July 24rd at 8 PM EDT.  Debilyn and Marianne Castiglia will be on the call. Others are welcome.

Local Outreach

Egberto updated the board on which local groups he has determined so far that are active.

Newsroom

Egberto asked for a new time for the Newsroom call so that it wouldn’t conflict with his radio show.  He also asked about the possibility of promoting more original reporting from Newsroom Work Group members and recruiting participants to produce more original writing for the Newsroom.

Treasurer’s Report

Jeanene reminded the board that she will make a financial report only at the first meeting of the month.  She reported that the legal and accounting team is retooling the ledger so that both the numbers and the money can be more conveniently and efficiently accessed.

Website Redesign

Cameron reported on the status of the website update.  He wants to send out a survey so that he could see what board members and other users wanted.  He also linked to a document outlining the design needs of the new site.

By-Laws

Jeanene, Leah, and Vince will be reviewing the by-laws with Jeanene leading the effort, with an emphasis on lessons learned from the recent election.  Debilyn asked for volunteers to assist them.

Executive Session

The board entered and exited executive session without making any motions or decisions.

Meeting Schedule

Debilyn notified the members that the fall meeting schedule will be on the agenda for next week’s meeting.

Members checked out.  They said farewell to Dan. The meeting was adjourned at 8:10 PM EDT. The next meeting will be held on July 29, 2014 at 7:00 PM EDT.

Respectfully submitted,

Vince Lamb

Coffee Party USA Board Secretary

July 1, 2014

by JKL

Attendance

P – Debilyn Molineaux, Acting President, Volunteers & Members
P – Jeanene Louden, Treasurer and Managing Director
P – Vince Lamb –  Secretary
P – Dan Aronson, Channel Partnerships
P – Cameron Michaels (Kruger), IIWG Director, Acting Development
P – Egberto Willies, Campaigns and Actions

Meeting was called to order at 7:05 PM EDT.
Debilyn was presiding and Jeanene ran the Maestro board.
Members checked in.

Vision

Debilyn led a discussion about the vision for Coffee Party USA going forward.  She directed the Board to a draft document about the Coffee Party’s future. We discussed ways to work together on line between meetings and decided to use a closed Facebook group.

By-Laws

The edit of the By-Laws document to reflect the amendments made in October 2013 needs to be formally approved.  MOTION:  the Board approve the revised By-Laws document.  Moved by Jeanene, seconded by Egberto and passed unanimously.

Minutes

Minutes for last week’s meeting have four yes votes and are approved. Jeanene asked that all Directors indicate approval or disapproval, but that no one not review the minutes.

Financial Report

Date 7/1/2014
PayPal Balance 692.74
US Bank Balance 1,892.27
PayPal – USB 0.00
Total 2,585.01
A/P* 1,100.00
Debt** 9,100.00
Credit Card Bal 0.00
Reserve Acct Bal 0.00

*estimated average monthly expense without additions
** no debt payments scheduled for this month

Jeanene reported that all bills from last month have been paid except no debt payment has been or will be made.  The rock bottom budget is $1100 per month.  She recommended that all people who asked for a membership refund have physical checks written to them.  In addition, Paypal shows that there are still new memberships coming in.  Egberto asked that it be put into the record that he suggests people who quit the Coffee Party not be refunded, while those who are ejected get a refund.

Elections

Vince reported on the status of elections.  All candidates passed their background checks.  Vince is working on scheduling BlogTalkRadio interviews with candidates, beginning with Debilyn on Friday at 1 PM EDT.  Interviews with Jeanene and Tonya still need to be set up.  Also, Dan is experimenting with a secure platform for the elections.  Egberto will be composing an email blast to be sent out to the members in the next week.

Vacancies

Vacant Board positions with no candidates pending were reviewed and likely nominations were discussed.  MOTION:  to appoint and begin the vetting process for Billy Sears to fill the membership position board. Moved by Debilyn, seconded by Egberto and passed 5-0-1. (Dan abstained.)

Transition Team Recommendations

Debilyn asked to schedule a meeting during which Leah could present the infrastructure recommendation from the Transition Team that was never formally adopted by the Board in 2012.  The meeting was proposed for Thursday July 10th at 5 PM EDT.  All members voted to accept.

Website

Debilyn reported on the status of website redesign.

The board entered executive session.

MOTION: to send letter to people who are banned offering a refund.  If they respond and request a refund, we will refund their membership dues, pro-rated.  Moved by Jeanene, seconded by Egberto, and passed unanimously.

MOTION: to allow voting between meetings in the new BoD Facebook page.  Moved by Dan, seconded by Egberto, and passed unanimously.

The board left executive session.

Members checked out.
The meeting adjourned at 8:16 PM EDT.

Vince Lamb
Coffee Party Secretary

June 24, 2014

by JKL

Attendance

P – Debilyn Molineaux, Acting President, Volunteers & Members
P – Jeanene Louden, Treasurer and Managing Director
P – Vince Lamb –  Secretary
P – Dan Aronson, Channel Partnerships
P – Cameron Michaels (Kruger), IIWG Director, Acting Development
P – Egberto Willies, Campaigns and Actions

Meeting was called to order at 7:05 PM EDT.
Debilyn was presiding and Jeanene ran the Maestro board.
Members checked in.

Board entered executive session.

MOTION: In executive session, and relevant to sexual harassment charges against Dan Aronson, it was resolved:

1. that Dan is not guilty of sexual harassment (per legal definition);
2. that he is guilty of violating the civility pledge;
3. that while baited into an uncivil dialog by other uncivil participants, his behavior was unbecoming a Director of Coffee Party USA;
4. that Dan remove his history from The Coffee Party Organizers National Team and The Original Coffee Party Facebook pages, and refrain from commenting there again until the end of his term as Director in July 2014;
5. that, if he is unable to remove his posts, we request the respective page administrators remove his comments; and
6. that Dan’s apology to the Board be forwarded to the membership via these minutes.

Dan Aronson: I apologize if any of the comments I made offended anyone, or reflected badly on the rest of the BoD.  I love the Coffee Party and am dedicated to its mission, and sometimes my passion for that cause gets the better of me.  So again, I apologize for any perceived breach of civility or my civility pledge.   I appreciate your patience as I continue to work to improve my self-control.

Motion passed: 5-0 (Dan abstained).

Motion: Whereas we believe that our membership had a higher expectation of privacy than the level of security guaranteed by District of Columbia law, we resolve that we notify our members that that according to DC law, we must provide name and address information upon request,  and that we send instructions on how to delete their address information in NationBuilder should they not want it shared.  

Jeanene moved and Debilyn seconded.  Motion passed 5-0-1 (Egberto abstaining).

Board left executive session.

Minutes
Vince reported that Minutes for June 17, 2014 have been approved.

Bylaws
Debilyn reported on the status of the Bylaws.  She asked for approval of document edited to reflect the October 2013 amendments.  She requested that members read the document online and then the board would consider it at the next meeting.

Financial Report – Jeanene

Date 6/27/2014
PayPal Balance 227.49
US Bank Balance $2474.17
PayPal – USB 0.00
Total 2,701.66
A/P 480.00
*Debt 9,100.00
Credit Card Bal 53.90
Reserve Acct Bal 0.00

* No debt payments made this month

Elections – Vince
Vetting is completed.  The slate of candidates have been announced.  All the remaining candidates have either signed the elections pledge or promised that they would.

Jeanene reported on board vacancies.  She proposed that the current vacancies should be filled by appointment.  Background checks are happening now, so it would be easy to include more people.  She asked if the vetting committee is available to vet our nominations. Kathleen Morgan and Bobby Rodrigo were proposed to be co-chairs of the Board Development Committee.  This matter will be considered as a major topic at the next board meeting.

Membership
The board discussed the implementation of the membership policy.

Motion: Whereas we have compiled a list of individuals who have been banned from the JTCPM Facebook page, we move to revoke or deny membership of all individuals on the list.  

Jeanene/Dan.  Motion passed unanimously.

Members checked out.
The meeting was adjourned at 8:29 PM EDT.

Vince Lamb
Secretary

 

June 17, 2014

by JKL

Attendance
P – Debilyn Molineaux, Acting President, Volunteers & Members
P – Jeanene Louden, Treasurer and Managing Director
P – Vince Lamb, Secretary
P – Dan Aronson, Channel Partnerships
P – Cameron Michaels (Kruger), IIWG Director, Acting Development
P – Egberto Willies, Campaigns and Actions

Meeting called to order at 7:04 PM EDT.
Debilyn was presiding and Dan ran the Maestro board.

Minutes for June 10, 2014, were approved.

Financial Report  – Jeaenne
A financial report was not available for tonight’s meeting.

Membership

Debilyn led a discussion about who would enforce the Membership policy that was approved last week and how they would do so.  The understanding right now is that the membership team is doing the reviewing.  One proposal would have the membership team compile a list of people banned from the Join The Coffee Party Movement Facebook page and pass it to the membership team monthly, who would deliver it to the board for action.  The compiled list could also be passed along to all the page admins and content creators.  Another proposal involved how to allow people to return after they were banned from the Facebook page and removed from membership.  The possibility of returning money to people who have been banned was also discussed.  This will entail banning the same people at Nation Builder so that they cannot rejoin until readmitted.  It was noted that returning money is not required by the By-Laws.

MOTION:  Direct the Membership Team to apply the enforcement plan for Policy: Revocation of Membership and report back to board. (Motion by Vince, seconded by Cameron). Motion passed unanimously.

Continuing the topic of membership, currently only members of the IIWG are allowed access to the database to approve membership in the closed Coffee Party Members Facebook page.  This allows only paid members in.  Also, discussion of who is a member and who is not ensued.  The suggestion was made to wait for Membership Team to present revocation list and clean up our list.

Elections – Vince

  • Eight candidates have survived the first round of vetting.  They have letters in on time, plus some.  Interviews have begun, scheduled for this week.
  • Leah is working on getting background checks done.  They may not be complete prior to release of ballot.  Vince will run some free background checks as a preliminary check.

Executive Session
Board entered executive session for special meeting.

MOTION: Our only Facebook communication to members should be through the members-only closed group “Coffee Party Members.” Further, that we invite all members to the group after the Membership Team report is implemented.  Moved by Jeanene and seconded by Egberto.  Motion passed unanimously.

Board left executive session.

Members checked out.
Meeting adjourned at 8:31 PM EDT.

Vince Lamb
Secretary

 

Minutes are now up-to-date.

by debilynm

December 4, 2013

by JKL

The meeting was called to order at 8:06 PM EDT.

  1. P- Eric Byler, President
  2. P- Jeanene Louden, Treasurer and Managing Director
  3. P- Cameron Michaels (Kruger), Development and Fundraising
  4. P- Egberto Willies, Vice President
  5. A- Del Williams, Pathways to Participation
  6. A- Justin Brown,  Internet Infrastructure
  7. P- Dan Aronson
  8. A- John Cashon, Secretary

Check-ins were conducted with short personal updates by board members.

Eric presided.
Jeanene and Cameron ran the Maestro board.

Agenda

  • Minutes
  • Financial Report – Jeanene
  • Volunteers (DeLann absent)
  • Development – Cameron
  • General Business
  • Leverage Daily Kos – Egberto
  • Official stance against TPP – Dan
  • Story of America Fundraising- Eric
  • Adjourn
  • Minutes are are behind because John is ill.
    • Jeanene commented that we need an alternative because we really are in trouble with this.

 

  • Financial Report  – Jeanene

 

    • Total funds $1782.77
    • A/P $440.31
    • Debt $11,829.00
    • Jeanene discussed avenues taken to bring in revenue and pay debt.
      • We sold Jessica’s computer and printer for $500
      • Jeanene cleared up ghost invoices for BDS and CT Corporation
      • Jeanene reduced debt owed her by matching  yesterday’s Day of Giving donations, almost $1300.
    • Working on Directors and Officers Insurance form.
    • Filed 990EZ non-profit tax return
    • Billy Sears has rejoined us and willing to work in Development and Membership
    • The Board discussed the details of the financial report, including Blue State Digital pay off schedule, donations, CT Corporation and PayPal.
  • Volunteers
  • The Board discussed the need for more volunteers especially in IIWG and Blog Talk Radio.
  • Eric discussed the need to use Social Help Online and to start bringing in more people to Social Media. He also discussed the importance of the green energy fundraising [Viridian Cares] and the ability to pay off debts owed to Jeanene and himself.

 

  • Development – Cameron

 

    • Cameron expressed his need to hear the board’s  honest opinion about the Viridian Cares project, especially about any concerns about network marketing.
    • Cameron opened up the floor to discuss the meeting with Viridian Cares tomorrow, December 5, 2013.
      • Lots of questions that we need to get answered.
      • They need to understand our mission, what we are doing, and what our intent is.
      • He sees Viridian Cares as a vehicle to branch into the not for profit capitalist movement
      • Want to ensure that two things happen:
        • Represent our brand the proper way
        • Have the ability to expand the movement, expand the people, and expand the sustainability of Coffee Party.
      • Cameron asked everyone for input and concerns.
        • Eric was concerned that we have enough people that have access to Viridian Cares and that the messaging is such that people understand the project.
        • Cameron discussed the importance of non profit capitalism for the movement and how powerful it can be.
        • Viridian Cares also helps the environment through local activism and is doing humanitarian work, all while they continue to grow as a business.
        • This program can help us grow.
        • The meeting is with  the Marketing Director and the VP of Compliance
        • Cameron reiterated the purpose of joining Viridian Cares – to create sustainable, transparent fund raising (no ALEC), to start chapters, to support the CP.
        • Cameron continue with details about consulting and the meeting tomorrow.
    • The board continued the discussion including timetable and details for Viridian Cares state expansion, what is expected from us by Viridian Cares, the changing perception and accountability of network marketing, how this program is grassroots commerce and messaging.
    • Cameron again asked for questions that he can take to the meeting. Will make sure they clarify what they have in place for non-profits like ours to help us .
    • Eric asked if he could listen in on the conference call.  Cameron invited anyone on the board to the call.  Dan and Eric will join the call. Cameron asked that everyone add to the strategy document before the call tomorrow.

General Business

  • Egberto -Daily KOS
    • Egberto now has a spot every Sunday on front page of Daily KOS for essay
    • He gets another spot for links
    • He can leverage and bring some of that to CP
      • Some CP members write a blog once a month he can point to it from the main page and get our message across to a new audience and bring some traffic.
    • The board discussed details including subject matter and the opportunity, getting our shows on the Daily KOS Radio channel and also other channels, and bringing back the newsletter and bringing in Social Help Online.

 

  • Dan – Official Stance against TPP (TransPacific Partnership)

 

    • Dan believes we should be demanding transparency in knowing what TPP is.  All other organizations we know are railing against it.
    • 26 chapters altogether including Intellectual property rights and more. what we know of the TPP is horrible.
    • We should demand transparency and then torpedo it based on confirming what’s been leaked.
    • The board discussed CP’s participation, it’s power, where it is in congress.
      • it’s on Fast Track
      • Bipartisan
      • Biggest power grab made by corporations
      • Right in our wheelhouse
      • 600 corporate consultants
        • Haliburton
        • Walmart
        • Monsanto
        • and more
      • Touches everything
      • Jeanene commented it’s a great issue to take to our membership for input.
      • The board discussed this idea including how to involve membership with blogs, radio, input and what our ask to members should be for our members and how to use NB to help track and make writing to congress easier.

 

  • Motion: We’re going to introduce TPP as something Coffee Party is going to take an  official position on, our voting members are going to decide in X number of days and we’re opening it up to public comment not only for our members but also for the broader community and then we will vote to take an official position on TPP.  Then we will unveil the tool that allows you to email the White House.  Jeanene asked for a motion.  Moved by Eric,  Jeanene Seconded.

 

      • Discussion followed about focus and clarification and getting getting Chris Keysor on board from SHO.  He will need temporary access to the FB page to build the apps.  Concern is about timelines for getting this tool in place or using what tools we already have.  Would like to have it done by Christmas and have it done by the 18th for a vote.

 

  • Vote: passed unanimously
  • What do we want to be when we grow up? Dan:
  • Dan brought up concerns about the difference between our mission statement and how we are presenting ourselves on Social Media.
    • He reminded everyone of what Cameron said earlier “they like us they know us and they trust us”
  • The board discussed both sides of this issue.  Concerns included whether it was the right time to revisit this considering the country’s turmoil, whether we need to look at a new strategic plan, whether to change the mission statement and how the board needs to self assess, be candid with one another and what type of resolution Dan is looking for.
  • The board continued to discuss the issue in detail including referring to specific FB posts and comments, if we should define ourselves as left/right, whether or not we should even label ourselves, past board members leaving because of differences in this area, how we can work with each other respectfully and how our outlook affects and can affect the country.
  • Dan:  “How do we respectfully learn to work together to do what’s best for the majority of us.  Once we do that then we can really address the corruption.  As long as we are at each other’s throats, we can’t do that. that’s what the CP is”
  • Egberto felt that we have to address the lies.  Eric hopes that when we start to work with Social Media guru and bring in more people to the right and includes more people and welcomes all.
  • Eric asked Egberto to meet us halfway.  What we do doesn’t match our mission statement.  If we can’t change it we should change our mission statement.  Hopefully we can work on this with some help from this company (SHO).
  • Eric commented on our execution of the idea of transpartisanship and civility.  “I don’t know if we can get that. It’s just too much work and it might make it unpleasant if we had to force people to communicate in a certain way.”
  • Michael Charney’s departure was revisited and discussed in detail. Eric feels once we have a framework for a public discussion, maybe we will change the mission statement.

 

  • Story of America Fundraising – Eric

 

    • Eric is requesting permission to fundraise for Story of America using the Coffee Party assets.
    • Annabel and Eric haven’t been paid for the Enough is Enough rally yet,
    • The movie is on his credit card
    • Eric requested that Story of America be allowed to  send an email blast to CP’s database so people can make a tax deductible donations.
    • He considers Story of America affiliated but not associated.
    • Discussion followed to clarify if this is a fundraiser for Story of America, partnering each other’s brand so it’s a two way street.
    • Dan asked where Story of America is going to promote CP and vice versa.
    • Eric believes Story of America is affiliated because it’s Annabel and Eric.
    • Egberto suggested that if the database is used that a certain percentage of funds raise go to defraying our debt to Eric.
    • Discussion continued about debt to Annabel and Eric and how it breaks out since CP does not yet have an invoice.
    • Jeanene asked for a fundraiser on our 4th anniversary that comes from Annabel to our membership.
    • She felt the liability to this request is that people donate to Story of America and think it’s CP they are donating to.
    • Jeanene supports what they do, but it’s the lack of reciprocity that’s the problem.  She reported having asked Annabel several times over the last two years to add her name to a fundraising effort and Annabel always declined.
  • Motion: We’ll ask Annabel to write  a January 26, 2014 fundraising email and update. That’s the 4th anniversary of the very first post on FB and we’ll apply the money raised toward the 9500 Liberty DVD debt (unknown amount because no invoice) and in return Annabel will be allowed to do email blasts before the end of the year and we’ll coordinate so that it’s in good timing with CP end of the year blasts.
  • Eric Moved. Egberto and Jeanene seconded
  • Vote:  4-0  in favor (Eric abstained).

Adjourn – the board concluded with checkouts at 10:09 PM EDT

Vince Lamb
Secretary to the Board of Directors

Approved 5/22/14

November 20, 2013

by JKL

Meeting cancelled.

October 23, 2013

by JKL

Meeting called to order at 8:10 PM EDT. A quorum was present.
Check-ins were conducted with short personal updates by board members.

  • P- Eric Byler, President
  • P- Jeanene Louden, Treasurer and Managing Director,
  • P- Cameron Michaels (Kruger), Development and Fundraising
  • P- Egberto Willies, Vice President
  • P- DeLann Williams, Pathways to Participation
  • P- Justin Brown,  Internet Infrastructure
  • P- Dan Aronson, Channel Partnerships
  • A- John Cashon, Secretary

Eric presided over the meeting.
Eric  and Cameron ran the Maestro board.

Agenda

  • Minutes
  • Financial Report
  • Elections (Jeanene)
  • Fundraising (Cameron)
  • Campaigns and Actions (Del)
  • Social Media Updates (Eric, Jeanene)
  • Annabel Park’s new Facebook page (Jeanene)

Minutes are behind because John is ill.

Financial Report (Jeanene)

  • Our current  balance is less than our A/P (accounts payable).
  • The money available today is almost equal to the payable from NationBuilder that will be due. Because of our reduction in expenses we are doing well. Amazon cloud is closed and done.
  • The Board discussed the problem with renewals in NationBuilder.
  • Jeanene and Justin will be looking into how to utilize NationBuilder more efficiently to bring in renewals and membership.
  • The board brought up  the concern that we cannot implement any ideas because the money is not there.

Fundraising (Cameron)

  • Cameron presented his proposal on Viridian Cares.
  • Eric seconded before the motion was made
  • Costs nothing to start.
  • Good for the environment.
  • This fundraising model will help fund CP and CP actions.
  • The Board discussed the proposal, including how it can help CP, the environment, what the projections are for income, and details of how it would work.
  • Jeanene expressed her concern that anyone with second thoughts or unanswered questions should speak up, that vetting was earnest, but an unasked question might make a difference in how we feel, therefore how we respond to questions about this project.
  • Motion: Approve starting the application process to bring Coffee Party USA as a 501(4)c nonprofit into the Viridian Cares residual fund raising program with the intent to start a relationship with them to raise funds for the Coffee Party and really promote not for profit capitalism as a verifiable and viable method of which to empower our consumers to have their voices heard within the democratic process.
  • Moved by Cameron, seconded by Eric. Motion passed unanimously.
    • Discussion continued including how to promote within Coffee Party, how to use Social Help Online, and how to work with Viridian Cares’ Marketing Consultants. Chris Keyser from Social Help Online is also part of Viridian Cares and will defer fees for us as we roll out the Viridian project.  The board discussed the details of Chris’ offer.

Elections (Jeanene)

  • Consulted with Lynda Park, Chair of the Board Development Work Group
  • Upcoming elections – five possible openings : President, Treasurer, Cameron’s position, Dan’s position, Michael’s vacant position (for one year, not two).
  • Over half the board will turn over.
  • Jeanene expressed concern about continuity and turning the board over when the CP is financially in flux and that it might be better to do elections in line with our fiscal year.
  • By-Laws can be amended by the board.
  • Jeanene proposed several options:
  • changing elections to 3-3-3 so only a third of the Board turns over at one time.
  • Delaying the elections to match with our fiscal year.
  • The board discussed the options including the fact that elections around the holidays don’t draw much participation, how well the current board is working together, whether the current board wanted to continue in 2014, hopefulness for the future with fundraising and the focus for the future once funds are available.  They also discussed how long it took for them to feel confident in their positions without staff presence or previous board members to guide them.
  • MOTION: Amend the bylaws to move Coffee Party Elections to June of each of year. Also amend the bylaws that instead of 9 we have 12 people and then appoint 4 people during this same upcoming months when we would normally be asking Lynda Park to be running elections we’d be asking Lynda to oversee the process of doing an open call, some vetting and bringing new people on board.  
  • Motion: Moved by Eric, seconded by Egberto.
    • Discussion continued  to clarify number of officers, the process of how to do the Amendments, etc.
    • Jeanene clarified point of process that the Board can state what they want, but it needs to go to Development and then come back to the board if there are concerns.
  • Motion passed unanimously.

Campaigns and Actions (DeLAnn)

  • Big Apple Coffee Party (BACP) Don’t Do Koch Campaign
  • The board discussed the BACP campaign and how the board can support them.
  • Questions were raised about whether we could put it on the website and if they can access NationBuilder and  about whether this campaign fits our Brand and if their campaign will follow civility pledge.
  • Motion:  Eric will respond to BACP to create a landing page on our site and present it as a BACP initiative.  If others want to participate they will coordinate with BACP.  We will facilitate but not coordinate.Want to make sure that what goes on our website is within our standards of civility and reason.
  • Moved by Eric, seconded by Egberto.
    • Discussion ensued. DeLann would like them to flush out the proposal a little more and she would like contacts,  DeLann will coordinate with other work groups.
  • Vote: passed unanimously

Update on Social Media (Eric)

  • Eric discussed a blog talk radio show called Progressive Radio Tennessee Style. Eric talked to him for while and seems good to add to the mix as another radio host. The plan is to bring him on to the team a week from Sunday.
  • Eric is not doing Middle Ground since Michael Charney has left.
  • The board discussed the details of bringing the show on.
  • Egberto is working with someone in Austin that is trying to create a network and it isn’t ready to come to the board yet, but we would be able to syndicate our shows with this network if it comes to pass.
  • Would like to work up to a show every day.

Annabel Park’s new Facebook page – Jeanene

  • “Join the We the People Movement”
  • Page was launched October 3, 2013
  • Can we support her just like we support BACP?
  • Can we invite her to use our space?
  • Discussion followed to clarify details and discuss pros and cons.
  • Con: what do we do if she uses our membership base to fund raise again or wants to do something in a way that we can’t endorse.
  • Pro: She will bring more activity.
  • Eric asked if there was any objection if we invited her to cross post and share her page with the CP page.
  • Board agreed (no vote).

Adjourn – Check outs and meeting adjourned at 10:15 EDT

Vince Lamb
Secretary to the Board of Directors

Approved 5/18/13