Coffee Party Board Minutes June 12, 2018

by vincelamb

Minutes of the Coffee Party USA Board of Directors meeting on June 12, 2018

Present: Charlotte Coyle, Heather Prabish, Vince Lamb, Kevin Watford, Jeanene Louden, Debilyn Molineaux, and Bobby Rodrigo.

Absent:  Egberto Willies.

Heather called the meeting to order at 8:05 P.M. E.D.T.

Members checked in.

Heather asked Jeanene to give a report on membership.  Jeanene and the Administrative Assistant are verifying the voting members for the board election.  While there has been a spike in volunteer requests, it has not yet been confirmed that it has resulted in an increase in membership.

Heather reported that there are now 102 Voter Buddies in 33 states with a dozen signups since the last meeting.  She asked how to move forward with voter buddy campaign? She wondered if tagging people with business cards would help and ask if is this a donor drive type option?  One of the responses was to make it a Facebook sharing challenge instead of a physical action. Discussion ensued on the merits of a physical campaign versus a virtual one.  A video to share was another idea as was a badge or frame on the participant’s social media profile that would appear on election days. Heather will take the suggestions back to the Campaigns and Actions Work Group for discussion.

Debilyn asked if the Coffee Party should offer lapel pins as incentives to complete the survey.  Debilyn proposed offering pins to the first 100 people to fill out the survey. A counterproposal was that the pins should be given out as swag for membership.  The second idea prevailed, so the proposal to send out pins for completing a survey was dropped.

Local Communities had no report.

Charlotte shared that the Administrative Assistant reported a surge in volunteers and interest beginning June 7.  She offered kudos to the new Coffee Party Voice posts on the Join the Coffee Party Movement. The page is still short staffed.  All stats are up. As of June 12, 2018, the page had 1,071,352 likes. A conversation ensued about maintaining a Coffee Party voice on our page.

Vince shared a draft of Duties for Liaisons for review and asked if it needed a vote?  Vince reported that he has list of partners to send letters and contracts to first. He also asked for the go-ahead to sign up for National Voter Registration Day 2018.  He reported that all currently approved partners have been added to Partners page and thanked Heather for doing so. Vince has posted updates on our partners in the news — Stamp Stampede, TurboVote, and the ACLU in the Newsroom.  Debilyn is invited to a Work Group meeting to advocate for the #VoteTogether campaign of Civic Nation. Debilyn moved and Jeanene seconded a motion to sign the agreement for this year’s National Voter Registration Day.

Debilyn reported that Public Relations will be sending the annual survey to the membership in the next couple of weeks.  There are also a couple of blogs that will be published. The idea is to have weekly emails. The group will also perform a web site review.

Bobby led a discussion about email security.  This was proposed as a topic for the Annual Board Meeting..

Vince reported that the May minutes have been approved and posted to the WordPress blog.

Heather reminded the attendees that the board election begins June 21.

Seven directors voted in the Facebook group to approve Lily Farm as the retreat location with Jeanene Louden abstaining.

Members checked out.

The meeting adjourned at 9:07 P.M. E.D.T.

The next meeting will be on July 10, 2018 at 8:00 P.M. E.D.T.

Respectfully submitted,
Vince Lamb, Interim Secretary