Coffee Party Board Minutes May 8, 2018

by vincelamb

Minutes of the Coffee Party USA Board of Directors meeting on May 8, 2018

Present: Charlotte Vaughn Coyle, Heather Prabish, Vince Lamb, Jeanene Louden, Debilyn Molineaux, Bobby Rodrigo, and Egberto Willies.

Absent:  Kevin Watford

Charlotte called the meeting to order at 8:07 P.M. E.D.T.

Members checked in.

Charlotte reported that the April minutes have been approved and posted to the WordPress blog.

Charlotte reported that the date of the Annual Board Retreat has been set and confirmed for August 23-26, Thursday through Sunday.  She is looking at houses along the Lake Michigan shoreline near Grand Rapids, Michigan. Bobby will help Charlotte look for houses. Charlotte with start a Google Doc on the retreat.

In the Facebook group, the purchase of Board Liability Insurance has been approved 6-0-2 with Bobby and Egberto abstaining.  Charlotte has sent Kevin an email to follow through. Debilyn (speaking for us all) offered her kudos to Kevin for finding an affordable insurance policy.

The General Data Protection Regulation (GDPR) regulations take effect on May 25, 2018.  A task force of Leah, Bobby, and Werner is working on making Coffee Party USA compliant with them.  Our Google Analytics have also been affected. Charlotte asked Bobby to explain how were are achieving compliance.  Bobby and the administrative assistant are working on it. Bobby said that we should be in compliance by the deadline.  Debilyn noted that there are two Coffee Party members and 66 supporters living in the E.U., so these regulations do apply to us.

Charlotte linked to the Coffee Party Privacy Policy and directed the Directors’ attention to it, including suggested changes.  She noted that this did not have to be finalized by May 25. Bobby noted that purging of inactive or unavailable contacts has been going on for a while and should be completed by September, when NationBuilder will determine its billing for the year.

The meeting adjourned at 8:28 P.M. E.D.T.

The next meeting will be on June 12, 2018 at 8:00 P.M. E.D.T.

Respectfully submitted,
Vince Lamb, Interim Secretary