Coffee Party Board Minutes September 13, 2017

by vincelamb

Minutes of the Coffee Party USA Board of Directors meeting on September 13, 2017

Present: Charlotte Vaughan Coyle, Heather Prabish, Vince Lamb, Debilyn Molineaux, Bobby Rodrigo, Egberto Willies.

Absent: Kevin Watford, Jeanene Louden.

Charlotte called to order at 8:12 P.M. E.D.T.

Members checked in.

Vince Lamb shared the link to the minutes of the business meeting from the Annual Retreat.  He asked members to read, comment or edit, and approve, disapprove, or abstain.

Debilyn made a motion to present a $100 Amazon gift card as a thank you gift to Angie Camacho, the logo designer, upon the final approval of the logo. Charlotte seconded. The motion passed unanimously.

Vince made a motion to approve a partnership with Better Angels.  Heather seconded. The motion passed unanimously.  Vince will forward the partnerships agreement to Better Angels.

Debilyn shared the suggested words from the board for the logo, civility, transpartisan, integrity.  The members of her work group disagreed.  They preferred the words that are already on there.  Debilyn recommended diversity, civility, respect, dignity, and integrity as the words on the logo.  The board discussed the idea.  After discussion, the words became civility, integrity, unity with rebuilding community in a tag line.  No decision on the words to give to Angie was made at this time.

Bobby reported on replacing Maestro with Zoom.  He also described price, usefulness, and user-friendliness of Zoom.  The rest of the board joined the discussion.  Debilyn suggested remaining on Maestro while transitioning to Zoom.  Egberto moved that the Coffee Party transition from Maestro to Zoom with a two month overlap.  Debilyn seconded.  The motion passed unanimously.

Debilyn led a discussion about the website.  She and Charlotte asked the board members to read through the website and add their comments to a review document.  Charlotte asked if it would be productive to use a work session to examine the website.  Debilyn recommended that the review document be done first.  The review is the first step to a complete website redesign.  Debilyn and Bobby will work together on RFP & hiring help.  No decision was made at the meeting.

Charlotte led a discussion about Scoopit.  The Coffee Party does not use it but it costs $79/month.  Egberto moved and Debilyn seconded a motion to cancel our Scoopit subscription.  The motion passed unanimously.

Charlotte talked about Coffee Party’s plans for Voter Registration Day (September 26, 2017).  She and Heather suggested that we debut the TurboVote page/site on that day. This will require rapid action by several work groups.  During discussion, Debilyn mentioned that PR will handle the weekly email blasts from now on.  No motion was made, but the board supported having the TurboVote page ready for the public by September 26, 2017.

Charlotte pointed out the rest of the items on the agenda — Volunteer vetting, Proposed director/work group descriptions, and By-laws update — and told the rest of the directors to review them in preparation for a vote in the near future.

Egberto discussed the video from the retreat and the possibility of editing long and short versions of it.  Debilyn asked if the short version would be ready for the Sunday email blast.  Egberto said it would be.  Charlotte also asked about her writeup for the email blast.  Debilyn replied it should be about the website update.

Charlotte told the directors to pay close attention to the Facebook page because so much is happening.

Members checked out.

The meeting adjourned at 9:08 P.M. E.D.T.

The next meeting will be on October 11, 2017 at 8:00 P.M. E.D.T.

Respectfully submitted,

Vince Lamb, Interim Secretary