Board Meeting Minutes Coffee Party USA

INCITE CIVILITY AND REASON

Month: December, 2016

Coffee Party Board Minutes December 14, 2016

by cvcoyle

Minutes for Coffee Party USA Board of Directors meeting December 14, 2016

Meeting was called to order at 8:01 pm ET when a quorum was established.

Present: Debilyn Molineaux, Jeanene Louden, Egberto Willies, Vince Lamb, Bobby Rodrigo, Charlotte Coyle. Absent: Tim Danahey, Mark Gilbert, Kevin Watford

Directors checked in

November minutes have been approved and posted to the WordPress site.

The monthly financial report was presented by J’nene. Final steps will soon complete the transfer of all Treasurer duties to Kevin Watford.

Bobby has created a questionnaire on Coffee Party “branding” and sent it to all Directors. Directors are asked to fill it out as thoroughly as possible and send it back to Bobby by Sunday December 18. The Coffee Party Brand will be our primary discussion at our next meeting December 21.

Partnerships recommended two collaborations, the Women’s March on Washington and American Federation of Teachers/Southern Poverty Law Center #StopTheHate petition. Motion to approve collaborations made by Debilyn and seconded by J’nene. The motion passed unanimously with 6 yes, 0 no, 3 abstentions (Tim, Mark and Kevin.)

Bobby presented the press release he and Tim prepared concerning the upcoming Christmas in Flint event. Motion to approve and circulate the press release made by J’nene and seconded by Bobby. The motion passed unanimously with 6 yes, 0 no, 3 abstentions (Tim, Mark and Kevin.) The press release will be sent to our email group asap.

Bobby, Tim and Charlotte will continue to develop our press release effort in the future so that we may communicate more effectively with our base about our active campaigns.

Debilyn and Bobby reported on their recent conversations with Collective Impact 2017. Directors discussed the possibility of writing grant proposals that would help us further our stated goals of educating citizens and building online and local communities. J’nene, Vince and Mark will be working on this project before the grant application deadline January 20, 2017.

Debilyn asked Directors to watch the Cross-Drinker Challenge video (a humorous effort to cultivate conversation across divides). We will consider if there is some way Coffee Party may be involved in this project.

J’nene announced her January “Lunch with Louden” guest will be a reporter/photo journalist talking about her time at Standing Rock. The Board of Directors will discuss our relationship with the Standing Rock protesters in a follow up conversation in our BoD FB group.

The meeting adjourned at 9:01 pm ET

Respectfully submitted,

Charlotte Coyle

Secretary, Coffee Party USA Board of Directors

Coffee Party Board Minutes November 9, 2016

by cvcoyle

Minutes for Coffee Party USA Board of Directors meeting November 9, 2016.

Meeting was called to order at 8:02 pm ET when a quorum was established.

Present:  Tim Danahey, Charlotte Coyle, Mark Gilbert,Vince Lamb, Bobby Rodrigo, Kevin Watford, Jeanene Louden, Debilyn Molineaux

Absent: Egberto Willies

Directors checked in

October minutes were presented for approval.

The financial report was received.

Job Descriptions for Board positions were presented by Charlotte and the Board Development Work Group. These descriptions will be used to help recruit new Directors for the 2017 election. Directors were invited to edit their position as appropriate. All agreed the document would stand approved on November 10.

J’nene explained that filing our 990 Nonprofit Tax Return requires the addresses of Directors and approximate volunteer hours during this past year. Directors will each get their information to J’nene asap.

Vince and the Partnerships Work Group recommended collaborations with Human Solution International and The Shift Network and a partnership with Democracy Works.

Vince made the motion; J’nene seconded; the motion passed with 8-0 with Egberto absent/abstaining.

Partnerships is asking permission from the board to approach and vet the Injustice Boycott movement. Bobby will contact Injustice Boycott.

Partnerships reminded all Directors to vote on the list of recommended partnerships. Directors have until November 10 to vote on the various partnerships. After November 10 the partnerships will be considered approved.

The meeting adjourned at 8:24 pm ET. The Board continued discussion in a work session about Board recruitment and the #StayInvolved campaign.

Respectfully submitted,

Charlotte Coyle

Secretary, Coffee Party USA Board of Directors

Coffee Party Board Minutes October 12, 2016

by cvcoyle

Minutes for Coffee Party USA Board of Directors meeting, October 12, 2016

Meeting was called to order at 8:08 pm ET when a quorum was established.

Present:  Jeanene Louden, Bobby Rodrigo, Charlotte Coyle, Vince Lamb, Egberto Willies Absent: Debilyn Molineaux, Kevin Watford, Tim Danahey, Mark Gilbert

Directors checked in; Jeanene presided.

September minutes were presented for approval.

The financial report was received.

There was lengthy discussion about Coffee Party USA relationship with NationBuilder. NB billing process changed without our knowledge or consent and a charge is in dispute. Bobby will continue conversation and negotiation with NB and report back. The Board will discuss this again when we have more information and more Directors present.

Vince Lamb, Director of Partnerships, re-submitted the ballot for approving partnerships and collaborations and requested that all Directors vote on each of the items. The Partnerships Work Group will present more partnerships for discussion and approval at an upcoming meeting.

The meeting adjourned at 9:04 pm ET

Respectfully submitted,

Charlotte Coyle

Secretary, Coffee Party USA Board of Directors

October 18, 2016

The 2017 Election Procedures were approved by the majority of the Board within the BoD Group Facebook page.

Yes: Debilyn Molineaux, Charlotte Coyle, Kevin Watford, Egberto Willies, Bobby Rodrigo, Mark Gilbert, Vince Lamb.

No: Jeanene Louden

Abstain/Absent: Tim Danahey