Board Meeting Minutes Coffee Party USA


Month: August, 2016

Coffee Party Board Minutes, August 6, 2016

by cvcoyle

Minutes for Coffee Party USA Board of Directors meeting, August 6, 2016

Meeting was called to order at 6:02 pm ET when a quorum was established.

Present:  Debilyn Molineaux, Jeanene Louden, Kevin Watford, Charlotte Coyle, Egberto Willies, Bobby Rodrigo, Vince Lamb, Mark Gilbert. Tim Danahey was absent

Members checked in

Kevin moved the Board approve the 2016-2017 budget as presented.

Seconded by Bobby

The motion passed 8-0-1. Tim absent/abstain

Debilyn moved the Board engage and support the Coffee Party USA #VoteAnyway campaign for 2016-2017

Seconded by Jeanene

The motion passed 8-0-1. Tim absent/abstain.

Kevin moved Coffee Party reimburse Jeanene for extra retreat expenses

Seconded by Egberto

The motion passed 7-0-2. Jeanene abstained. Tim absent/abstain.

Jeanene moved the Board grant permission for the use of our logo to three Coffee Party members in the personal invitation team for their efforts to approach new members.

Seconded by Debilyn

Motion passed 8-0-1. Tim absent/abstain.

Bobby suggested we create a procedure for the appropriate use of our logo

The meeting adjourned at 6:11 pm ET

Respectfully submitted,

Charlotte Coyle

Secretary, Coffee Party USA Board of Directors


Minutes for Coffee Party USA Board of Directors meeting, July 12, 2016

by cvcoyle

Meeting was called to order at 8:04 PM ET when a quorum was established. Members checked in

Present: Debilyn Molineaux, Jeanene Louden, Charlotte Coyle, Mark Gilbert, Vince Lamb, Egberto Willies checked in and left after voting. Absent: Bobby Rodrigo, Tim Danahey, Kevin Watford

Welcome to Kevin Watford, newly elected treasurer and Charlotte Coyle, newly appointed secretary. Welcome back Egberto Willies who has been re-elected for a second term.


Vince Lamb reported. June 14, 2016 Minutes needs BoD members to approve. June 28, 2016 Minutes are approved already, but need two more people to sign.  Approved minutes for March and April have been posted to the WordPress blog. Minutes for May 18, 2016 have been approved but still need two more directors to sign.

Vince finished up his secretary responsibilities and handed them off to Charlotte

Treasurer’s Report

Jeanene Louden reported balance at the end of the fiscal year 2015-2016.

PayPal       $1,818.90

US Bank     7,734.71

Total           9,553.61

VISA           1,862.86

BAL          $7,690.75

Election of Vice President

The Coffee Party USA Executive Team consists of the Board of Directors officers, currently President, Secretary and Treasurer. The by-laws provide for the election of a Vice President as needed. Debilyn proposed Jeanene Louden as VP; Egberto seconded. The motion passed with 6 yeses. Bobby, Mark and Tim were not present.


Vince Lamb has asked the BoD to approve Coffee Party USA partnerships with other organizations. The Board decided to participate in a formal vote for purposes of Board insurance and our fiduciary responsibilities as BoD members. Vince presented the ballot and asked Board members to register their votes: yes/no/abstain

Vince has sent an email to Virginia Choi about the sales of our stamp.

Other Business

Bobby Rodrigo has requested that the BoD issue a statement of opposition to proposed IRS Regulation 134417–13. The statement is a work in progress. There was no more discussion and no Board action.

Meeting was adjourned at 8:25 PM ET and the Board continued conversation in a working session.

The next scheduled business meeting will be the Board retreat August 4-7, 2016.

Respectfully submitted,

Charlotte Coyle

Secretary, Coffee Party USA Board of Directors

Approved August 6, 2016