Board Meeting Minutes Coffee Party USA

INCITE CIVILITY AND REASON

Month: April, 2016

February 10, 2016

by vincelamb

MEETING CALLED TO ORDER at 8:03 PM EST.

P – Debilyn Molineaux,

P – Jeanene Louden

P – Vince Lamb

A – Tim Danahey

P – Mark Gilbert

P – Bobby Rodrigo

P – Egberto Willies

Members checked in.

Minutes

Vince reported that the minutes for January 2016 have been shared with the Board and need to be read and approved.  The minutes were approved by the end of the meeting (5-0-2, Jeanene abstaining and Tim absent)  Also, the minutes for November and December have been approved and posted to the WordPress Blog

Treasurer’s Report

Jeanene presented the financial report for January.  She said that she gets happier with the organization’s finances every month that she prepares them.  The organization is currently in the black and is on track to meet both its spending and revenue goals for the year.  She also reported that all the organization’s 1099 and 1096 forms have been sent out.  The board then discussed spending priorities: Savings, including what our goal is, D&O Insurance, and Trademark protection .

Strategy Work Group

Debilyn presented a proposal for Cross Pollination of Work Groups.  The idea was that members of all work groups, including board members, work group chairs, and active volunteers participate in a Maestro conference call once a month to provide opportunities for cross-pollination and collaboration between work groups.  It would be the only work group call that week; all other work group calls would be cancelled.  The recommendation from the Work Group was to try it for four months beginning the last week of March.  The board unanimously approved the recommendation with the suggestion that the calls start during the final week of February.  Debilyn will take that suggestion back to the work group.

Fundraising

Debilyn reported that $270.16 was raised on 15 t-shirts + extra contributions as a result of the Booster.com campaign.  She also presented two proposals for designs and costs of lapel pins to be sold as fundraising and marketing.  Mark moved and Jeanene seconded that the board order 200 units of design 1.  The motion passed unanimously.

Partnerships

Vince reported that the Partnerships Work Group had vetted both Democracy Spring and Stamp Stampede and recommended that the board approve a collaboration with Democracy Spring and a partnership with Stamp Stampede.  Debilyn and Mark reported that Campaigns and Actions have already started work on the collaboration, including planning to support Democracy Spring.  Debilyn also mentioned that a liaison has already been found who works with both Coffee Party and Democracy Spring.  Bobby shared that the originating organization for Democracy Spring is 99 Rise.  Several board members reported that they are planning on attending.  Jeanene also mentioned that the event coincides with a meeting of People for the American Way, an organization with which the Coffee Party has a long history of cooperation.  Egberto updated the status of our partnership with Move to Amend, including the activities Move to Amend is engaged in and the Coffee Party is supporting.

Newsletter

Egberto has contacted all board members for submissions to the Newsletter.  Debilyn will enter her submission.  She asked other board members to submit their articles by Friday.

Executive Session

The board entered executive session.  The board left executive session.

During executive session, Debilyn proposed a motion to ban people and refund memberships per a submitted list.  It was seconded by Bobby and passed unanimously.

Members checked out.

The meeting was adjourned at 9:12 PM EST.

The next monthly business meeting for the Board will be March 9, 2016, 8 PM EST.

Respectfully submitted,

Vince Lamb

Interim Secretary, Coffee Party Board of Directors

 

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January 13, 2016

by vincelamb

MEETING CALLED TO ORDER at 8:03 PM EST.

P – Debilyn Molineaux,

P – Jeanene Louden

P – Vince Lamb

A – Tim Danahey

P – Mark Gilbert

P – Bobby Rodrigo

P – Egberto Willies

Members checked in.

Minutes

Vince reported that minutes for November have been approved and will be posted to the WordPress blog.  Minutes for December have been shared with the board and are awaiting review and approval.

Treasurer’s Report

Jeanene reported on the organization’s finances. The Coffee Party’s financial state continues to improve with a positive balance. There was also a brief discussion about creating a list of  people who received premiums and then canceled their memberships.

Elections

Debilyn shared a proposal from the Board Development Work Group to replace the current requirement that board members have three letters of support from current Coffee Party members with a Work Group Chair or Board of Directors Liaison Reference Check .  Debilyn moved to approve this proposal and Jeanene seconded.  Debilyn made a friendly amendment so the motion now read “Replace applicant support letters with an internal reference check (Directors and Chairs) to increase participation in Board elections.”  Jeanene seconded this amendment.  After a discussion, the motion was approved unanimously 6-0 with Tim absent.

Egberto checked out at 8:35 PM EST.

Debilyn also passed along the suggestion from the Board Development Work Group that directors write a short article (1-2 paragraphs) for the newsletter explaining what board members do and how we feel about our work.  Board members will sign up for which issue of the newsletter they

Moderation Team

Debilyn shared a set of proposed guidelines for moderators from the Strategy Work Group.  Board members will read the guidelines and discuss them in a work session.  The matter will be brought up at the next business meeting.

Executive Session

The Board entered and exited executive session without making a decision.

Members checked out.

The meeting was adjourned at 8:58 PM EST.

The next monthly business meeting for the Board will be February 10, 2016, 8 PM EST.

Respectfully submitted,

Vince Lamb

Interim Secretary, Coffee Party Board of Directors