Board Meeting Minutes Coffee Party USA

INCITE CIVILITY AND REASON

Month: February, 2016

December 9, 2015

by vincelamb

MEETING CALLED TO ORDER at 8:07 PM EST.

P – Debilyn Molineaux,

P – Jeanene Louden

P – Vince Lamb

P – Tim Danahey

A – Mark Gilbert

A – Bobby Rodrigo

P – Egberto Willies

Members checked in.

Minutes

Vince reported  the November minutes were approved 5-0-2 with the members absent last meeting (Jeanene Louden and Tim Danahey) abstaining.  Vince will post the October and November minutes to the WordPress blog.

Treasurer’s Report

Jeanene reported on the organization’s finances.  More money came in during November than during September and October combined.  She then explained the entries on the Profit/Loss and Balance Sheets. The bottom line is that our anticipated income will meet our anticipated expenses with money left over.

Executive Session

The Board entered and exited Executive Session without making any decisions.

Membership Drive

Debilyn reported on the membership drive.  She considered it to be very successful.  There was a 35% increase in members.  A particular success was the renewal of 20 founding members who had let their memberships lapse.

Partnerships

Vince reported that two volunteers have signed up for the Partnerships Work Group.  Debilyn offered Living Room Conversations as a test case.

Debilyn moved and Egberto seconded a motion to partner with Living Room Conversations and develop our Organizational Membership program.  It passed unanimously (5-0-0) with the Board members Mark Gilbert and Bobby Rodrigo absent.  

Tim asked about whether co-sponsoring a web radio program with Food and Water Watch needed to be run through Partnerships.  In particular, it was about sharing our logo on the event page.  The question was discussed and referred to Vince and Debilyn to work on this topic.  Bobby Rodrigo provided Vince a list of organizations to partner with.  Vince will refer them to the Partnerships Work Group.

January Campaign

Debilyn shared the link to the T-shirt design for the January membership campaign.

The monthly business meeting was adjourned at 8:51 PM EDT.  Members checked out.

The next monthly business meeting for the Board will be January 13, 2015, 8 PM EST.

Respectfully submitted,

Vince Lamb

Interim Secretary, Coffee Party Board of Directors

 

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November 11, 2015

by vincelamb

MEETING CALLED TO ORDER at 8:02 PM EST.

P – Debilyn Molineaux,

P – Jeanene Louden

P – Vince Lamb

P – Tim Danahey

P – Mark Gilbert

P – Bobby Rodrigo

P – Egberto Willies

Members checked in.

Minutes

Vince shared the link to the October 14, 2015, meeting. The minutes were approved 5-0-2 with the members absent last meeting (Jeanene Louden and Tim Danahey) abstaining.  Vince will post them to the WordPress blog.

Treasurer’s Report

Jeanene presented the Financial Report representing the first four months of the fiscal year (July to October 2015).  The Coffee Party received a refund from Blue State Digital for overcharging the Coffee Party as well as rewards program for our credit card converted to cash.  A PayPal reconciliation that should have been applied at the end of the last fiscal year ended up being applied this fiscal year.  This resulted in a debit that normally would not have been in the current report.  Even after that, the treasury has a positive balance with the only liability the account balance on the organization’s credit card.

Membership Drive

So far, more than 20 people have joined with little promotion. .

On a related matter, NationBuilder turned off the configuration for monthly memberships for 3-4 months, resulting in 170 members only being charged for the first month.  Monthly membership has been turned back on.  An email blast will be sent to these 170 members to ask them to rejoin.

Partnerships

The Guide for Evaluating Arrangements with Other Groups was approved 6-0-1 with Tim Danahey abstaining and the rest of the board in favor.

Updates to Annual Goals

The directors updated the board for the goals which they are responsible for.  Several board members are making progress on their assigned goals.  Egberto shared his progress in making his goals for the Newsroom and the Newsletter.  He is in negotiations with original content bloggers but is having trouble getting enough moderate and conservative writers.  Jeanene is making the process of producing financial reports easier for a potential replacement.  She’s also working on  the membership drive.  She is continuing work on enforcing our trademark as well as being the Coffee Party’s Ambassador to People for the American Way.  Vince reported that one of his goals has been completed with the Guide for Evaluating Arrangements with Other Groups being approved.  He is still recruiting for a new Secretary as well as populating a Partnerships work group. Debilyn added that a draft Chart of Resolutions has been completed, which is another of the goals for the Secretary.  Mark is developing volunteers and engagement and adapting campaigns to issue-based actions.  Bobby reported that the security protocols are completed and are ready to share.  He estimated that the next iteration of the website will be read two months from now.  He has more volunteers working on state and local pages and radio shows.  Debilyn requested that Bobby compile a spreadsheet with all of his work group’s activity.  Tim has been busy with work and moving but anticipates being able to make progress on his goals in two weeks.

Floor Items

Egberto participated in an inequality workshop this past weekend.  Dr. John J. Theis, the Director of Civic Engagement at Lone Star College, receives the Coffee Party newsletter and told Egberto that an article that Debilyn wrote touched him.  Egberto will put him in contact with Debilyn.

The monthly business meeting was adjourned at 8:57 PM EDT.  Members checked out.

The next monthly business meeting for the Board will be December 9, 2015, 8 PM EST.

Respectfully submitted,

Vince Lamb

Interim Secretary, Coffee Party Board of Directors