Board Meeting Minutes Coffee Party USA

INCITE CIVILITY AND REASON

Month: September, 2015

Annual Board Meeting August 22, 2015

by vincelamb

MEETING CALLED TO ORDER AT 7 P.M. MT.

P-Debilyn Molineaux

P-Vince Lamb

P-Jeanene Louden

P-Egberto Willies

A-Tim Danahey

P-Bobby Rodrigo

P-Mark Gilbert

Motion

Whereas the Minutes of July 14, 2015 named Vince Lamb as Director of Partnerships, and
Whereas it was not acknowledged that Vince Lamb is continuing as Secretary, and
Whereas we hereby correct this oversight to acknowledge Vince Lamb’s continuation as Secretary.

  • Bobby Rodrigo moved and Egberto Willies seconded.  Motion passed.
  • Jeanene Louden & Mark Gilbert abstained because they were not present at July 14, 2015 meeting.
  • Vince Lamb abstained as the subject of the motion.
  • Tim Danahey absent.

Motion

Whereas people are more likely to become involved on specific issues, and
Therefore we resolve to create issue-based work groups that reflect our End State Goals.

  • Bobby Rodrigo moved and Mark Gilbert seconded.  Motion passed unanimously.
  • Tim Danahey absent.

Motion:

Whereas Board Members acknowledge fiduciary duty for cybersecurity as of today, August 22, 2015.
Therefore name Bobby Rodrigo as Director of Security with the charge of establishing our cybersecurity protocols.

  • Vince Lamb moved and Mark Gilbert seconded. Motion passed.
  • Bobby Rodrigo abstained
  • Tim Danahey absent.

Bobby Rodrigo accepted the charge.

Motion

Whereas Treasurer Jeanene Louden presented a budget for FY15/16.
Therefore we accept the FY15/16 Budget as presented.

  • Debilyn Molineaux moved and Vince Lamb seconded.  Motion passed unanimously.
  • Tim Danahey absent

ADJOURNED 7:47 p.m. MT

Respectfully submitted,

Debilyn Molineaux, President for Vince Lamb, Secretary

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August 11, 2015

by vincelamb

Coffee Party USA
Board Meeting
Tuesday, August 11, 2015

P-Debilyn Molineaux
P-Vince Lamb
P-Jeanene Louden
P-Egberto Willies
A-Tim Danahey
P-Bobby Rodrigo
P-Mark Gilbert

Meeting was called to order at 5:01 p.m. Pacific

Board members checked in.

Approval of minutes:

Minutes from July 14, 2015 and July 28, 2015 are approved.

Financial Report:

Jeanene reported that the tax return for FY14/15 has been filed.

Jeanene requested that expenditure requests be sent to her for better cash flow planning.

Unbudgeted expenses requiring board approval are Solutions Institute and assistant to the President.

Motion:

Whereas Solutions Institute helped configure Nationbuilder for our use and
Therefore we retroactively approve up to $600 in payment.

  • Jeanene Louden moved, Debilyn seconded and motion passed unanimously.
  • Tim Danahey absent.

Motion:

Whereas an assistant to the President was initially approved for three months and
Whereas the assistant continued without further consideration by the board and
Therefore we approve an expense of $250 + $8 Paypal fee per month for an assistant to the President.

  • Moved by Jeanene Louden, seconded by Egberto Willies. Motion passed unanimously.
  • Tim Danahey absent.

Annual Meeting:

Debilyn reports that a draft agenda is prepared and welcomes assistance.  Egberto and Bobby volunteered to assist.

Resignation of Director:

Director Billy Sears sent a letter of resignation to President Debilyn Molineaux. The board acknowledges Mr. Sears service and regretfully receives his resignation.

Work Group Reports

Work Group reports were received. No board action is required.

Meeting was adjourned at 6:15 p.m. Pacific

Respectfully submitted,

Debilyn Molineaux, President for Vince Lamb, Secretary

July 28, 2015

by debilynm

Coffee Party USA

Board Minutes

July 28, 2015

P-Debilyn Molineaux
P-Vince Lamb
P-Jeanene Louden
P-Egberto Willies
A-Billy Sears
A-Tim Danahey
P-Bobby Rodrigo
P-Mark Gilbert

Meeting was called to order at 8:09 PM Eastern / 5:09 PM. Pacific.

President Debilyn Molineaux took meeting notes.

Financial Report

Jeanene Louden presented the financial report for the end of our 2014-2015 fiscal year.

  • Profit & Loss Statement as of 6/30/2014 shows Revenue of $30,648, Expenses of $27,176 and Net Profit of $3,471.
  • Balance Sheet as of 6/30/2105 shows Assets of $6,791, Liabilities of $295.91 and Total Liabilities and Equity $6,791.62
  • 990 will be ready before the annual meeting
  • financial review (audit) ready before annual meeting
  • Approve motion to obtain past Woodforest Bank statements
    • Motion made by Jeanene Louden, 2nd by Debilyn Molineaux and passed unanimously.  Tim and Billy absent
  • Move to pay $500 to Ellen Fuller in appreciation for assistance completing the financial review, tax return, and budget proposal before the Annual Meeting.
    • Motion made by Jeanene Louden, 2nd by Egberto and passed unanimously.  Tim and Billy absent.

Meeting adjourned at 5:20 p.m. PT

Submitted by Debilyn Molineaux, President
on behalf of Vince Lamb, Secretary

July 14, 2015

by debilynm

Coffee Party USA
Board Minutes
July 14, 2015

P-Debilyn Molineaux
P-Vince Lamb
A-Jeanene Louden
P-Egberto Willies
P-Billy Sears, left early
P-Tim Danahey
P-Bobby Rodrigo
A-Mark Gilbert

Meeting was called to order at 8:02 PM Eastern / 5:02 PM. Pacific. Directors checked in and President Debilyn Molineaux took meeting notes.

Minutes from the previous board meeting, June 9, 2015, were approved.

Financial Reports were postponed due to the absence of Treasurer, Jeanene Louden.

Board Appointment Motion to appoint former Coffee Party Secretary Vince Lamb to the position of Director of Partnerships made by Bobby Rodrigo and seconded by Egberto Willies.  Motion passed unanimously.  Jeanene Louden was absent.

Reports:

Internet Infrastructure

Director Bobby Rodrigo reported that Nationbuilder is making changes that will be beneficial for Coffee Party USA to have a store. Bobby also recommended that we sign a 12 or 24 month contract at our current rate to receive Enterprise functions at no charge. There would be discounts available for paying in advance. There was general agreement that advance payment was not advisable.

Bobby Rodrigo also brought forth a nonprofit form from HootSuite that would give Coffee Party USA a 50% discount. Debilyn Molineaux volunteered to complete and submit the form.

Bobby Rodrigo also noted that an Amazon affiliate account would provide supplemental income to Coffee Party USA.  Debilyn informed everyone that we had an affiliate account already.

Partnerships

Director Tim Danahey proposed that Coffee Party USA join the Stamp Stampede and sell stamps protesting corruption in campaign financing. Director Vince Lamb agreed to follow up with Stamp Stampede.  No board action was taken, pending further information.

Director Vince Lamb reported that Neighborhood Legislature, a group in California, approached Coffee Party USA for assistance in promoting a signature drive to put an initiative on the California ballot that would reduce the size of state legislative districts. Vince Lamb to follow up and perhaps direct Neighborhood Legislature to one or two groups that are located in California.

Treasurer Jeanene Louden delivered via report a video contest proposal from Public Citizen and suggested Coffee Party USA promote. No action was taken.

Strategy and Implementation

Committee will send a survey to all members in preparation for the annual board planning meeting. Committee requested that t-shirts from current Coffee Party inventory be given to survey takers and budget of up to $400 for shipping t-shirts to be approved.  Motion made by Debilyn Molineaux and seconded by Tim Danahey, passed unanimously.  Jeanene Louden and Billy Sears absent.

Newsletter

Debilyn noted that it had been six weeks since the last newsletter went out and asked what support was needed.  Recommendations included shifting from twice monthly to monthly, adding a deadline calendar and finding a volunteer to remind us about deadlines. New deadline for next newsletter was set for July 17th. No other actions was taken.

Coffee Party Store

The store contains one item — the NO TPP shirt and two have sold.

The meeting was adjourned at 9:04 p.m. ET.

Submitted by Debilyn Molineaux, President
on behalf of Vince Lamb, Secretary