December 17, 2014

by JKL

P – Debilyn Molineaux (President, IIWG, Volunteers, SAI, Channels)

P – Jeanene Louden (Treasurer, Legal/Accounting, Acting Campaigns and Actions)

P – Vince Lamb (Secretary and Board Development)

P – Egberto Willies (Newsroom)

P – Billy Sears, (Community Actions and Engagement)

P – Tim Danahey (Public and Member Relations)

Opening

Debilyn called the meeting to order at 9:01 PM EDT. Billy ran the Maestro board and led us through check-ins.

Minutes

Vince reported that the minutes for November 12, 2014, November 19, 2014, and December 3, 2014 have been approved.  The minutes for December 10, 2014 will be late.  Debilyn reported that the last minutes were posted to the WordPress blog on September 17, 2014 and minutes approved since then need to be posted. Jeanene accepted the job.

Scheduling

Debilyn reviewed the Work Group calls that have been scheduled.  The first Bylaws revision call has taken place.  The Elections team call is scheduled for Sunday 12/21 4 PM ET/1 PM PT.  A Channels call is requested for 12/20 at 2 PM ET/11 AM PT.  The Fundraising call was postponed to Monday, 1/5/15 at 4 PM ET/1 PM PT.  The Campaigns/Free the Elected call is scheduled for Friday 12/19 at Noon ET/9 AM PT. Work Plans are to be completed by 12/22.

Community Actions & Engagement (combined WG of Campaigns & Actions plus Outreach & Engagement)

Billy reported on the Coffee Party Book Club.  The book this month is “Unstoppable” by Ralph Nader. He shared a blog entry about the book and a link to the Amazon e-store to purchase book.  Both Kindle and hardcover editions are available.  He’s requesting collaboration on an email blast to the Coffee Party database.  There is already a rough draft of an email text put together that can be reframed.  He would like to discuss appropriate ways to publicize activities in a way that doesn’t “step on toes.”  A discussion ensued about the use of social media, radio spots and interviews, the Coffee Party Newsletter, and board members personal networks to promote the Book Club.

He’s also created a new Facebook page, “Coffee Party Monthly Events Work Group”.  He and the Board need to identify Coffee Party organizers and potential organizers.  He discussed how to do so, including email blasts and board members as organizers.  This is a conversation Billy needs to have with Egberto.  Calls are Sundays at 7 p.m. ET.

AR: Billy – Send Tim Book Club info for commercial.

Newsroom

Egberto reported that Newsroom is still clicking on all cylinders. And, he is trying to get folks to write more original work.  The Page is up to 529,234 likes with 5457 new likes during the past seven days.  However, reach is down to 6.8 million.  Egberto suspects an algorithm change on Facebook is responsible (again). He has two more conservative bloggers with whom he is proposing participation. The next call is Wednesdays at 8 p.m. ET

Public and Member Relations

Tim reported on his idea for Coffee Party Awards, which would recognize excellence in activism as well as service to the Coffee Party.  He also reported on the Newsletter, resulting in a discussion of the possible regular features, including a Board member column, a calendar that includes Coffee Party events, a Calendar of Opportunity, Standard things in newsletter such as a privacy policy, Rules of Engagement, Invitations, membership, and volunteering.  Deadlines for the Newsletter are on the 10th and 25th of each month.

AR: Billy/Vince to write up the Coffee Party timeline and send to Tim.

Internet Infrastructure

Debilyn reported that she had a very productive call with NationBuilder.  She also reported that a volunteer created a document with current website content.  The volunteer pages are being revised and community pages are being written.  There will also be a database clean up. She will recruit volunteers to assist with some of this.

Board Development

Vince and Debilyn reported that the Elections team call is scheduled for Sunday 12/21 at 1 p.m. ET. The Bylaws Review team call took place Wednesday before the meeting.

Strategy and Implementation

Debilyn still needs to schedule work group call times for Outreach and Internet Infrastructure. SI Work Group calls are scheduled for Tuesdays at 7 p.m. ET

Channels (changing to Partnership Development)

Jeanene reported on a call with Breaking News Network. She also reported that Public Citizen has asked Coffee Party to be a convening organization for a Citizens United Anniversary rally in front of the United States Chamber of Commerce in DC.

MOTION: That Coffee Party officially accept the invitation to be  a convener of the rally in front of the Chamber of Commerce for the anniversary of Citizens United on January 21, 2015.  Jeanene moved and Egberto seconded.  Motion passed unanimously.

Fundraising

Jeanene reported that the Work Group calls  will begin on January 5th.  Calls are Mondays 7 p.m. ET

Volunteers

Debilyn reported on the progress to automate volunteer system.  The procedure currently is as follows:

  • Leader (Director and/or Work Group Chair) will be copied in on email to volunteer to join the calls.
  • Leader will welcome new volunteers when they join the calls, arrange access to Work Group Facebook Page, share agenda link, and redirect volunteer to Leah for training in Google Docs and Maestro if needed.
  • Leader will also keep Volunteer Coordinator (VC) advised if there are problems with a volunteer where VC needs to help out.
  • If volunteer resigns, VC does exit interview, Leader and VC remove former volunteer from documents and Facebook pages.

Executive Session

The board entered executive session.  The board exited executive session having taken no action.

Closing

The next Board meeting will be Tuesday 12/30 at 9 p.m. ET/6 p.m. PT. Billy led us through checked outs. The meeting was adjourned at 10:16 PM ET.

Respectfully Submitted,

Vince Lamb

Coffee Party USA Board Secretary

Approved: January 7, 2015

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