November 19, 2014

by JKL

  • P – Debilyn Molineaux, President, Volunteers & Members
  • P – Jeanene Louden, Treasurer
  • P – Vince Lamb, Secretary
  • A – Tim Danahey, Public and Member Relations
  • A – Billy Sears, Community Actions and Engagement
  • P – Egberto Willies, Newsroom

Opening

The meeting was called to order at 9:03 PM EDT.

Debilyn presided and Jeanene ran the Maestro Board.

Members checked in.

Minutes

Vince reported that the minutes for November 5th have been approved and the minutes for November 12th have been posted and are awaiting review and approval.  Also, future postings will include the vote of approval, not approved, and abstentions.

Reports

Newsroom

Egberto reported that the Newsroom is continuing to do well.  Our reach is up to 11.6 million this week.  More than 8,000 Facebook users have liked the page this week for 506,000+ total likes, meeting the goal of 500,000 likes for the page set at the retreat.

Public and Member Relations

Egberto reported on the Newsletter, which went out this week.  We discussed what the regular features should be: a Board member column, a calendar which includes the Coffee Party events and Calendar of Opportunity, the standard things in newsletters such as the privacy policy, and invitations for membership and volunteering.

Deadlines for the newsletter are the 10th and 25th.  Debilyn and Egberto reported that ten offers to volunteer and at least three memberships came in response to the most recent issue.

Debilyn and Egberto also discussed GASB, the project Tim mentioned about the GAO mentioned last meeting.

Debilyn also discussed how to download Tim’s show featuring Egberto from SoundCloud so that it can be uploaded to BlogTalkRadio.

Community Actions & Engagement (combined WG of Campaigns & Actions plus Outreach & Engagement)

Debilyn has successfully handed off this Work Group to Billy.  A calendar of events has been proposed for January through June.

IIWG

Debilyn reported that regular calls have been canceled.  Jordan has resigned as Work Group chair while Amanda and Debilyn are working directly with one another. Debilyn is recruiting people for the work group. She invited the Board to look at the web development site. The suggestion was made again to incorporate the Calendar of Opportunity into the new site. There is a meeting with NationBuilder scheduled for Monday 12/1 at 11 a.m. PT.

Legal/Accounting

Jeanene reported that the internal audit continues and the extension has been filed.  She reported that memberships are continuing to come in faster than memberships are expiring, so membership continues to grow. The next Work Group call will be Monday at 10am PT.

Board Development

Vince has contacted the current members of the Work Group and will be scheduling the bimonthly work group call. He has contacted people with Board experience he knows. So far he has reached a former library Board member, a school Board member-elect, and a city council member-elect; all have shown interest.  He will contact another library Board member, who just happens to be his sister; she has asked about the Coffee Party before.  Other board members, such as Debilyn, are also seeking viable candidates for the Board of Directors.

Bylaws Review

Debilyn is working with Vince and Jeanene to schedule a work session call now that the Bylaws have been posted in review format.

Strategy and Implementation

Debilyn is still writing up the job description for Advisory Board members. She reported that on-on-one calls are complete for Newsroom, Treasurer, Outreach/Campaigns, and Secretary. Calls still need be to scheduled for Channels, Public and Member Relations, Fundraising, and Campaigns/Free the Elected. Work Group calls are Tuesdays at 7 p.m. ET beginning December 2nd.

Channels

Debilyn had nothing new to report. She repeated that organization memberships are still in development and she still needs a volunteer to create spreadsheet of organizations, contacts information, etc. Tim agreed to contact an associate that likes this kind of effort.

Fundraising

Jeanene reported that people are volunteering for this Work Group.  Once volunteers are interviewed, they are being directed to the work groups with weekly calls.  Calls are Mondays 7 p.m. ET beginning on January 5th.

Holiday schedule

Board meetings are currently scheduled for Thanksgiving Eve, Christmas Eve, and New Years Eve. Debilyn asked if we should switch or cancel these dates. The decision was made to cancel the meetings on Thanksgiving Eve and Christmas Eve and reschedule the New Years Eve meeting to Tuesday, December 30th.

Executive Session

The board entered executive session.  No motions were made. The board exited executive session.

Closing

Members checked out.

The meeting adjourned at 9:58 PM EST.

The next meeting is scheduled for 9 PM EDT/6 PM PDT on December 3, 2014.

 

Respectfully Submitted,

Vince Lamb, Coffee Party USA Board Secretary

Approved 12/17/14

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