September 3, 2014

by JKL

P – Debilyn Molineaux, President, Acting Volunteers and Members

P – Jeanene Louden, Treasurer, Acting Campaigns and Actions

P – Vince Lamb, Secretary

P – Tonya Jefferson, Channel Partnerships

A – Cameron Kruger, IIWG Director, Acting Development

L – Egberto Willies, Newsroom

P – Billy Sears, Local Chapters

Opening

The meeting was called to order at 9:10 PM EDT. Debilyn presided and Billy ran the Maestro Board. Members checked in.

Minutes

Vince reported that the August 12th and August 19th minutes have been approved and the August 26, 2014 minutes have been posted and are awaiting review and approval.

Board Retreat

Debilyn will share a preliminary agenda for the board retreat tomorrow. She will survey both the board members and the members about topics that they wish to include in the retreat agenda. Jeanene suggested that the privacy statement be revisited. Debilyn added the topic to “other updates.” Debilyn asked for volunteers to write the letter and member survey about the retreat. Jeanene volunteered.

Billy reported on the Indiegogo page. So far, it has raised $435 out of the $6000 goal. He also said that he’d add the privacy statement to the page. He and Debilyn reminded the board members to share the link to the page.

Treasurer’s Report

Jeanene reported that the internal audit is continuing. The August report follows.

Date 8/31/2014
Income – cash 1,674.84
Expense – cash 1,721.58
(+/-) cash -46.74
PayPal Balance 171.83
US Bank Balance 1,573.42
PayPal – USB 0.00
Total 1,745.25
A/P 250.00
Credit Card Bal 510.00
Reserve Acct Bal 0.00
NET EOM TOTAL 1,235.25*
Debt 9,100.00

Table was current as of the last day of August. Jeanene reiterated that the organization needs $2000/month income to meet expenses.

Work Group Structure

Debilyn led a discussion of the second draft of the workgroup structure. She noted that the names of the work groups are in the organization’s Bylaws, so formally changing the names of the work groups would require a change in our Bylaws. She also raised the issue of the balance between the Coffee Party being a decentralized grassroots organization and the Coffee Party being a more centralized hierarchical organization.

Egberto checked in briefly and then left during this section of the meeting.

Debilyn polled the Board: should we tweak the current draft or completely rewrite it. The Directors unanimously voted to tweak it. Debilyn asked for members to review and submit comments by Saturday so that the changes can be approved at the next meeting.

Local Outreach

Billy posted a report in the agenda.  DVDs have been ordered for Coffee Party Movie Night and the first email has already gone out. $120 has already been  raised  from DVDs.  The Local Organizing monthly call has been scheduled for September 14th.  He invited Directors to visit the Coffee Party page on PopVox to learn about the tools and services PopVox provides free of charge.  He also wanted the Board to investigate Goodsearch, an ancillary fundraising tool that doesn’t require an “ask” of members and supporters.

Volunteer Update

Debilyn asked how many volunteers are needed by each Director/work group chair.

Website update

Cameron was not present, but he posted a brief report in the agenda. He posted a link to the new website facade update. Jeanene will have photos by Friday.  Mike Wilde will work on the project over the weekend.

Channel Partnerships

Tonya posted a report in the agenda. She included a link to a press release from the Corporate Reform Coalition One Million Americans Urge the SEC to Stop Secret Corporate Political Spending. She reported that the press conference is tomorrow (Thursday) and that Coffee Party USA signed the press release. Tonya also spoke to Dave Nevins yesterday (Tuesday) regarding the No Labels campaign; he wants access to our New Hampshire members. No Labels has an event in October (18th & 19th). Nevins has no authority regarding a reciprocity agreement with us, but his board will meet on the 17th. Tonya wants to know if we should request a short term or long term partnership with No Labels; they also have a national campaign for the 2016 Presidential election, No Labels National Strategic agenda, during the primaries in the fall of 2015 and winter of 2016. Tonya accepted 1 of 2 volunteers sent to her. She spoke to Abel Laeke and he is ready, willing, and able to help her workgroup

Other Updates

Debilyn posted a brief report.  he NCDD.org conference has extended an invitation for an opportunity to share Coffee Party history and vision with 400+ national facilitators.

Executive Session

The board entered executive session.  The board exited executive session.

Closing

Members checked out. The meeting adjourned at 10:19 PM EDT. The Executive Committee will meet Wednesday, September 10, 2014 at 9:00 PM EDT. The next meeting of the full board will be Wednesday, September 17, 2014 at 9:00 PM EDT.

Respectfully submitted,

Vince Lamb, Coffee Party USA Board Secretary

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