August 12, 2014

by JKL

P – Debilyn Molineaux, President, Volunteers & Members

A – Jeanene Louden, Treasurer

P – Vince Lamb –  Secretary

A – Tonya N. Jefferson, Channel Partnerships

P – Cameron Michaels (Kruger), IIWG Director

P – Egberto Willies, Newsroom

P – Billy Sears, Local Chapters

Meeting was called to order at 7:02 PM EDT. Debilyn presided and Billy conducted the Maestro board. Members checked in.

Minutes

Vince reported that the minutes for July 29th still require one more signature. Minutes for July 22nd still need to be typed up and August 5th need to be edited. “Summer is tough!”

Retreat Fundraising

Billy reported on the Indigogo fundraising page that he set up to help defer the Directors’ personal expense going to the Board Retreat in Colorado during the weekend of September 19th-21st.  Billy will revise the link to the page to reflect comments and share the revised page with the rest of the Board for approval later this week.  Debilyn referred Directors to the Board’s Facebook page for approval of the fundraising plan. There will be more retreat planning next week.

Workflow Adoption or Modification / Next Steps

Debilyn led a discussion about the Workflow process that had been devised by the Transition Team in 2011.  She shared Jeanene’s concerns that there was insufficient oversight by the board of the workgroups. Debilyn asked for a motion.

Motion: to try out the work flow process for the next 90 days. Vince so moved, Egberto seconded, and motion PASSED unanimously (Tonya and Jeanene not present).

A review of the work group structure is scheduled for next week’s meeting.

Local Outreach

Billy reported on a proposal to fund the Coffee Party Movie Night to revive it as a flagship event/fundraiser for the Coffee Party.  Cost for 100 DVDs will be $600 ($6 each).  Including shipping, the budget for Coffee Party Movie Night will be $750.

Motion: to approve a budget of $750 to resume Coffee Party Movie Night in October. Billy so moved, Egberto seconded and the motion was approved unanimously (Tonya and Jeanene not present).

Newsroom

Egberto reported that reach has dropped a little on the Facebook page.  He suggested that the group needs more writers to contribute to the page.  He has three “liberal” writers lined up, but he is looking for people who have more moderate and conservative views to post their links to the page. Several names were suggested and Egberto said he would contact them.

Volunteer Update

Debilyn linked to the July 24, 2014 Volunteer call on Blog Talk Radio and asked for help editing it so that it can be used as an introduction to be sent to prospective volunteers.  This will be in lieu of future volunteer calls, which have been cancelled until further notice.  Cameron and Egberto offered to assist with editing and uploading the edited audio.

Website Redesign

Cameron updated the board on his past week’s efforts to improve the user experience.  Debilyn has been working with volunteer Mike Wilde on a “quick redesign” in particular the front end, in updating the color scheme and template of the home page. Cameron is waiting for Jordan to work on bigger changes.  Cameron also linked to a document with design needs, to the legacy page, and to the development page on Nationbuilder. The next call will be tonight at 8:30 PM Eastern.

Building the Pipeline for Volunteers and Directors

Debilyn would like to have a budget of $250/month to assist her with the volunteer requests.  That item was tabled until next week when Jeanene would be present.  Debilyn asked who can volunteer to manage a 2nd workgroup with volunteer assistance?

Directors

Because we are committed to a full Board of 12 Directors we still need to find qualified people to fill the following board positions:

  • Strategy and Organizational Design,
  • Public and Member Relations,
  • Campaigns and Actions, and
  • Volunteers.

Executive Session

The board entered executive session.  No actions were taken. The board exited executive session.

Closing

Members checked out. The meeting was adjourned at 7:59 PM EDT. The next meeting will be at 7:00 PM EDT on August 19, 2014.

Respectfully submitted,

Vince Lamb, Coffee Party USA Board Secretary

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