Board Meeting Minutes Coffee Party USA

INCITE CIVILITY AND REASON

Month: July, 2014

July 15, 2014

by JKL

Attendance

  • P – Debilyn Molineaux, Acting President, Volunteers & Members
  • P – Jeanene Louden, Treasurer and Managing Director
  • P – Vince Lamb,  Secretary
  • P – Dan Aronson, Channel Partnerships
  • P – Cameron Michaels (Kruger), IIWG Director, Acting Development
  • P – Egberto Willies, Campaigns and Actions

Debilyn presided. Cameron ran the Maestro Board.  Leah Spitzer joined the call for a presentation.

The meeting was called to order at 7:02 PM EDT.

Members checked in.

Transition Team Recommendations – Leah

Leah gave a presentation about the 2012 Transition Team Infrastructure proposal. Board members examined the documents and diagrams and critiqued the structure in terms of current condition of the organization. Leah recommended that the board begin using the structure by populating the work groups with chairs, then populating the work groups with volunteers. Leah left the call at 8:00 P.M.

Executive Session

The board entered executive session.

The board left executive session without resolutions to report.

Minutes – Vince

The July 1st minutes have been unanimously approved as amended. The July 8th minutes have been shared with the board and are awaiting approval.

Elections – Vince

The board elections have been completed.  According to the work group summary, 312 ballots were sent out by email and 76 ballots were returned for a turnout of 24.4% (the highest rate of return in an election to date). Adding the ballots sent out by surface mail, Dan reported that Debilyn was elected with 78 votes and Jeanene and Tonya were elected with 80 votes.

Vacancies

MOTION: To appoint Billy Sears to fill the Director of Local Groups position. (Earlier he was appointed to the Membership position.) Debilyn moved, Egberto seconded. Motion passed unanimously. Appointee vetting is pending.

Seating of the new Board Member

Debilyn reminded the board members that next week will be the crossover meeting between the old and new boards. It will be Tonya Jefferson’s first call and Dan Aronson’s last.

Rest of agenda was tabled until next week.

Members checked out.

Meeting was adjourned at 8:36 P.M.

Submitted: Vince Lamb, Coffee Party USA Secretary

Approved: July 22, 2014 (posted July 29, 2014)

 

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July 8, 2014

by JKL

Attendance

  • L – Debilyn Molineaux, Acting President, Volunteers & Members
  • P – Jeanene Louden, Treasurer and Managing Director
  • P – Vince Lamb –  Secretary
  • P – Dan Aronson, Channel Partnerships
  • P – Cameron Michaels (Kruger), IIWG Director, Acting Development
  • P – Egberto Willies, Campaigns and Actions

Jeanene presided in Debilyn’s absence (70 minutes late for the call).

Egberto ran the Maestro board.

Meeting called to order at 7:08 PM EDT

Members checked in.

Minutes

Minutes for June 24th have been unanimously approved and posted.  Minutes for July 1st are still awaiting one signature for approval.  

Elections

Vince reported that Debilyn’s radio interview has been completed. Jeanene’s radio interview is scheduled for 9:00-9:30 PM EDT tonight (Tuesday). Tonya’s interview is awaiting her scheduling response. Dan reported that the ballot is ready. All that needs to be done is an upgrade to a paid account on SurveyMonkey. A discussion ensued about what to do with members who do not have email addresses. Egberto will send out an email blast reminding members of the elections.

Vacancies

The Board reviewed the status of appointments. The vetting of Billy Sears, who has been appointed to the Board of Directors (but not seated pending vetting) has begun. Cameron has been appointed to Internet Infrastructure for the remainder of the term (one year). The board discussed candidates who have an expressed an interest for other vacancies.  

The Board entered executive session.

MOTION to appoint Egberto to Newsroom Director (from Campaigns and Actions) for the remained of the vacancy (one year). This appointment does not extend his elected term as a Director. Motion was made by Cameron, seconded by Dan and passed 4-0-1-1 (Egberto abstained, Debilyn was not present).

The Board left executive session.

Meeting was extended another 20 minutes. Debilyn joined the call at 8:15 PM EDT.

Local Chapter Outreach

Debilyn led a discussion about local chapter outreach. Egberto agreed to compile a list of people interested in chapter outreach.

Website Redesign

Debilyn had no report on website redesign except that a team was at work.

Board re-entered executive session.

Board exited executive session with no resolutions to report.

Members checked out.

Meeting adjourned at 8:55 PM EDT.

Submitted:

Vince Lamb, Coffee Party USA Secretary

Approved:

July 22, 2014 (posted July 29, 2014)

July 1, 2014

by JKL

Attendance

P – Debilyn Molineaux, Acting President, Volunteers & Members
P – Jeanene Louden, Treasurer and Managing Director
P – Vince Lamb –  Secretary
P – Dan Aronson, Channel Partnerships
P – Cameron Michaels (Kruger), IIWG Director, Acting Development
P – Egberto Willies, Campaigns and Actions

Meeting was called to order at 7:05 PM EDT.
Debilyn was presiding and Jeanene ran the Maestro board.
Members checked in.

Vision

Debilyn led a discussion about the vision for Coffee Party USA going forward.  She directed the Board to a draft document about the Coffee Party’s future. We discussed ways to work together on line between meetings and decided to use a closed Facebook group.

By-Laws

The edit of the By-Laws document to reflect the amendments made in October 2013 needs to be formally approved.  MOTION:  the Board approve the revised By-Laws document.  Moved by Jeanene, seconded by Egberto and passed unanimously.

Minutes

Minutes for last week’s meeting have four yes votes and are approved. Jeanene asked that all Directors indicate approval or disapproval, but that no one not review the minutes.

Financial Report

Date 7/1/2014
PayPal Balance 692.74
US Bank Balance 1,892.27
PayPal – USB 0.00
Total 2,585.01
A/P* 1,100.00
Debt** 9,100.00
Credit Card Bal 0.00
Reserve Acct Bal 0.00

*estimated average monthly expense without additions
** no debt payments scheduled for this month

Jeanene reported that all bills from last month have been paid except no debt payment has been or will be made.  The rock bottom budget is $1100 per month.  She recommended that all people who asked for a membership refund have physical checks written to them.  In addition, Paypal shows that there are still new memberships coming in.  Egberto asked that it be put into the record that he suggests people who quit the Coffee Party not be refunded, while those who are ejected get a refund.

Elections

Vince reported on the status of elections.  All candidates passed their background checks.  Vince is working on scheduling BlogTalkRadio interviews with candidates, beginning with Debilyn on Friday at 1 PM EDT.  Interviews with Jeanene and Tonya still need to be set up.  Also, Dan is experimenting with a secure platform for the elections.  Egberto will be composing an email blast to be sent out to the members in the next week.

Vacancies

Vacant Board positions with no candidates pending were reviewed and likely nominations were discussed.  MOTION:  to appoint and begin the vetting process for Billy Sears to fill the membership position board. Moved by Debilyn, seconded by Egberto and passed 5-0-1. (Dan abstained.)

Transition Team Recommendations

Debilyn asked to schedule a meeting during which Leah could present the infrastructure recommendation from the Transition Team that was never formally adopted by the Board in 2012.  The meeting was proposed for Thursday July 10th at 5 PM EDT.  All members voted to accept.

Website

Debilyn reported on the status of website redesign.

The board entered executive session.

MOTION: to send letter to people who are banned offering a refund.  If they respond and request a refund, we will refund their membership dues, pro-rated.  Moved by Jeanene, seconded by Egberto, and passed unanimously.

MOTION: to allow voting between meetings in the new BoD Facebook page.  Moved by Dan, seconded by Egberto, and passed unanimously.

The board left executive session.

Members checked out.
The meeting adjourned at 8:16 PM EDT.

Vince Lamb
Coffee Party Secretary

June 24, 2014

by JKL

Attendance

P – Debilyn Molineaux, Acting President, Volunteers & Members
P – Jeanene Louden, Treasurer and Managing Director
P – Vince Lamb –  Secretary
P – Dan Aronson, Channel Partnerships
P – Cameron Michaels (Kruger), IIWG Director, Acting Development
P – Egberto Willies, Campaigns and Actions

Meeting was called to order at 7:05 PM EDT.
Debilyn was presiding and Jeanene ran the Maestro board.
Members checked in.

Board entered executive session.

MOTION: In executive session, and relevant to sexual harassment charges against Dan Aronson, it was resolved:

1. that Dan is not guilty of sexual harassment (per legal definition);
2. that he is guilty of violating the civility pledge;
3. that while baited into an uncivil dialog by other uncivil participants, his behavior was unbecoming a Director of Coffee Party USA;
4. that Dan remove his history from The Coffee Party Organizers National Team and The Original Coffee Party Facebook pages, and refrain from commenting there again until the end of his term as Director in July 2014;
5. that, if he is unable to remove his posts, we request the respective page administrators remove his comments; and
6. that Dan’s apology to the Board be forwarded to the membership via these minutes.

Dan Aronson: I apologize if any of the comments I made offended anyone, or reflected badly on the rest of the BoD.  I love the Coffee Party and am dedicated to its mission, and sometimes my passion for that cause gets the better of me.  So again, I apologize for any perceived breach of civility or my civility pledge.   I appreciate your patience as I continue to work to improve my self-control.

Motion passed: 5-0 (Dan abstained).

Motion: Whereas we believe that our membership had a higher expectation of privacy than the level of security guaranteed by District of Columbia law, we resolve that we notify our members that that according to DC law, we must provide name and address information upon request,  and that we send instructions on how to delete their address information in NationBuilder should they not want it shared.  

Jeanene moved and Debilyn seconded.  Motion passed 5-0-1 (Egberto abstaining).

Board left executive session.

Minutes
Vince reported that Minutes for June 17, 2014 have been approved.

Bylaws
Debilyn reported on the status of the Bylaws.  She asked for approval of document edited to reflect the October 2013 amendments.  She requested that members read the document online and then the board would consider it at the next meeting.

Financial Report – Jeanene

Date 6/27/2014
PayPal Balance 227.49
US Bank Balance $2474.17
PayPal – USB 0.00
Total 2,701.66
A/P 480.00
*Debt 9,100.00
Credit Card Bal 53.90
Reserve Acct Bal 0.00

* No debt payments made this month

Elections – Vince
Vetting is completed.  The slate of candidates have been announced.  All the remaining candidates have either signed the elections pledge or promised that they would.

Jeanene reported on board vacancies.  She proposed that the current vacancies should be filled by appointment.  Background checks are happening now, so it would be easy to include more people.  She asked if the vetting committee is available to vet our nominations. Kathleen Morgan and Bobby Rodrigo were proposed to be co-chairs of the Board Development Committee.  This matter will be considered as a major topic at the next board meeting.

Membership
The board discussed the implementation of the membership policy.

Motion: Whereas we have compiled a list of individuals who have been banned from the JTCPM Facebook page, we move to revoke or deny membership of all individuals on the list.  

Jeanene/Dan.  Motion passed unanimously.

Members checked out.
The meeting was adjourned at 8:29 PM EDT.

Vince Lamb
Secretary

 

June 17, 2014

by JKL

Attendance
P – Debilyn Molineaux, Acting President, Volunteers & Members
P – Jeanene Louden, Treasurer and Managing Director
P – Vince Lamb, Secretary
P – Dan Aronson, Channel Partnerships
P – Cameron Michaels (Kruger), IIWG Director, Acting Development
P – Egberto Willies, Campaigns and Actions

Meeting called to order at 7:04 PM EDT.
Debilyn was presiding and Dan ran the Maestro board.

Minutes for June 10, 2014, were approved.

Financial Report  – Jeaenne
A financial report was not available for tonight’s meeting.

Membership

Debilyn led a discussion about who would enforce the Membership policy that was approved last week and how they would do so.  The understanding right now is that the membership team is doing the reviewing.  One proposal would have the membership team compile a list of people banned from the Join The Coffee Party Movement Facebook page and pass it to the membership team monthly, who would deliver it to the board for action.  The compiled list could also be passed along to all the page admins and content creators.  Another proposal involved how to allow people to return after they were banned from the Facebook page and removed from membership.  The possibility of returning money to people who have been banned was also discussed.  This will entail banning the same people at Nation Builder so that they cannot rejoin until readmitted.  It was noted that returning money is not required by the By-Laws.

MOTION:  Direct the Membership Team to apply the enforcement plan for Policy: Revocation of Membership and report back to board. (Motion by Vince, seconded by Cameron). Motion passed unanimously.

Continuing the topic of membership, currently only members of the IIWG are allowed access to the database to approve membership in the closed Coffee Party Members Facebook page.  This allows only paid members in.  Also, discussion of who is a member and who is not ensued.  The suggestion was made to wait for Membership Team to present revocation list and clean up our list.

Elections – Vince

  • Eight candidates have survived the first round of vetting.  They have letters in on time, plus some.  Interviews have begun, scheduled for this week.
  • Leah is working on getting background checks done.  They may not be complete prior to release of ballot.  Vince will run some free background checks as a preliminary check.

Executive Session
Board entered executive session for special meeting.

MOTION: Our only Facebook communication to members should be through the members-only closed group “Coffee Party Members.” Further, that we invite all members to the group after the Membership Team report is implemented.  Moved by Jeanene and seconded by Egberto.  Motion passed unanimously.

Board left executive session.

Members checked out.
Meeting adjourned at 8:31 PM EDT.

Vince Lamb
Secretary