Board Meeting Minutes Coffee Party USA

INCITE CIVILITY AND REASON

Month: June, 2014

June 10, 2014

by JKL

P – Debilyn Molineaux, Acting President, Volunteers & Members
P – Jeanene Louden, Treasurer and Managing Director
P – Vince Lamb, Secretary
P – Dan Aronson, Channel Partnerships
A – Cameron Michaels (Kruger), IIWG Director, Acting Development
P – Egberto Willies, Campaigns and Actions

Leah Spitzer joined the call to talk about elections.

Meeting called to order at 7:05 PM.

Debilyn presiding.

Members checked in with personal updates.

Vince and Leah gave a presentation on the elections.  Leah was forwarded emails of all the applications that arrived through NationBuilder.  Vince will forward to Leah all applications that were sent directly to him.  Leah, Egberto, and Vince will be on a separate call tomorrow morning to discuss the election process. Vince will work on a tactful rejection letter for those applicants who may be disqualified as members.

Debilyn and Jeanene must remain uninvolved with any election process/procedure because they are candidates.  Vince and Leah will coordinate responses to queries about the election process.

Vince and Leah need to find someone outside the vetting committee and Board to set up the internet infrastructure so that the confidentiality and integrity of the vote (secrecy and proper counting of the ballots) is maintained.  The previous election was run using the survey tool on Blue State Digital that turned out to connect the vote with the voter.  We need a system for voting that is fair and confidential.  The candidates will not be set until June 23rd and voting will not begin until July 10th.  One time vote per email–no forwarding allowed.  A research/implementation team consisting of Egberto, Dan, Vince, and Michael will look at voting systems and add their findings to a Google Doc.

The sense of the board was to continue informing the membership through press releases and not through podcasts on Blog Talk Radio because of potential appearance of electioneering.

Debilyn updated the board on the situation with last Sunday’s show on BlogTalkRadio: the content was deemed inappropriate due to election content prior to the announcement of vetted candidates.  The show was reloaded after deletion, but the person who reloaded it is unknown.  The offer was made for Bud to have his own BlogTalkRadio account that he has control of, so that he he is not using Coffee Party resources for premature campaigning.

Leah checked out at 7:51 PM EDT.

Minutes for June 2nd and 8th were approved.

Jeanene presented the work of the Membership Team so far, including a draft document outlining a  policy for revocation of membership. She has a list of about 400 people who were banned from either the Facebook page or the website during 2010-2011 (many by Annabel). Using similar criteria, a list of 2012 – Present produced a second list of 421 names (only a few are banned on both).  Board Members discussed the draft policy, a formalized version of the informal policy that has been in existence since 2010.

The motion was made on behalf of the The Membership Team to approve the formalized membership policy. Jeanene moved, Dan seconded, the motion passed with Debilyn abstaining and Cameron absent. (4-0-1-1).

The board entered executive session.

The board left executive session having made no motions.

Members checked out.

Meeting adjourned at 8:16 PM.

 

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June 8, 2014

by JKL

Special Meeting

P – Debilyn Molineaux, Acting President, Volunteers & Members
A – Jeanene Louden, Treasurer and Managing Director
P – Vince Lamb, Secretary
P – Dan Aronson, Channel Partnerships
P – Cameron Michaels (Kruger), IIWG Director, Acting Development
P – Egberto Willies, Campaigns and Actions

The special meeting was called to order at 7:15 PM.

Motion: to delete the Coffee Talk Radio Show, Progressive Politics: Tennessee Style, from today pending advice from our attorney re electioneering.  Moved by Debilyn, seconded by Egberto, passed unanimously (Jeanene absent).

Meeting adjourned at 7:17 PM.

June 2, 2014

by JKL

P – Debilyn Molineaux, Acting President, Volunteers & Members
P – Jeanene Louden, Treasurer and Managing Director
P – Vince Lamb –  Secretary
P – Dan Aronson, Channel Partnerships
P – Cameron Michaels (Kruger), IIWG Director, Acting  Development
P – Egberto Willies, Campaigns and Actions

Debilyn was presiding with Jeanene running the Maestro conference.

Meeting was called to order at 7:03 PM EDT.

Members checked in.

Minutes –Vince posted all the minutes from May to Google Docs and shared them with the other members of the board for review and approval.

Jeanene said that the January 8th, 25th, and 26th and February 4th minutes are available for review.

The minutes for January 8 were approved by signature in the document.

Executive Session

The board moved to executive session.

Dan checked out at 7:40 PM EDT.

The board left executive session.

Elections

Board Development Group must be six to eight people.  We currently have four.  We need at least two more.  Debilyn asked the board to recruit people and have them email Vince.

BACP

The Big Apple Coffee Party has declared independence (disaffiliated themselves) from the national organization.  So, do they have any rights to Nation Builder or other Coffee Party assets?

Our Path Forward

Debilyn led a discussion on the path forward.  Suggestions (in addition to staying the course) included reaching out to new members, putting together a plan for progress after that.  The need is to do the job and follow legal advice.  The Coffee Party needs to walk its talk and  get maximum political participation out of every American to the best of their ability and capability.

Directors checked out.

The meeting adjourned at 8:12 PM EDT.

Minutes are now up-to-date.

by debilynm

May 27, 2014

by JKL

  • P – Debilyn Molineaux, Acting President, Volunteers & Members
  • P – Jeanene Louden, Treasurer and Managing Director
  • P – Vince Lamb –  Secretary
  • A – Dan Aronson, Channel Partnerships
  • P – Cameron Michaels (Kruger), IIWG Director, Acting  Development
  • P – Egberto Willies, Campaigns and Actions

Debilyn was presiding with Jeanene running the Maestro board.

Meeting was called to order at 8:37 PM EDT.

Members checked in.

Minutes – Vince

There were no old minutes ready to post or read.  Minutes for the meetings since April could be posted to Google Docs as early as this week.  Debilyn reported that she completed  one draft of minutes based upon the transcript we have prepared.  Jeanene has reached a stopping point with two other draft minutes, and will pick up again soon. Future minutes recreated by from the Maestro Conference recordings will be labeled as done by The Minutes Team.

Financial Report – Jeanene  

There is currently a PayPal balance of $177.11, a  US Bank balance of $2831.91, and a transfer of $400.00 from PayPal to US Bank for a total of $3409.02.  Accounts Payable is $1160.00 + $600.  There is a debt of $9,050.00, including a credit card balance of $53.90.

Membership – Jeanene

There has been about one membership cancellation per day.  On the other hand, there have been many new members.

Elections – Vince and Debilyn

Members have already announced that they are interested in running.  Application packets have been emailed to them. Vince will call an orientation meeting of the screening committee for Sunday. There will be a future meeting to go over the applications. Vince to post a call for nominations on local pages.

Tech Team – Cameron

Cameron will schedule a meeting with Michael, Richard, and Jordan.

Coffee Party Movie Night – Debilyn

Movie Night was postponed due to lack of planning time and volunteers.

Letter Writing Campaign & Petition Drive

Egberto presented a proposal to support Eric Yao with his California letter writing campaign to the California legislature to overturn Citizens United.  Egberto needs board approval for this.  A discussion ensued about partnering and about a similar nationwide effort by Calvin Sloan.

Motion: to partner up with Eric Yao of People for the American Way to letter-writing campaign and petition drive to overturn with Calvin Sloan of Citizens United. Jeanene moved and Egberto seconded, and the motion passed unanimously.

Debilyn notified the board that we were going over the allotted time.  The members agreed to continue.

Executive Session

The board went into executive session. The board left executive session.

Adjourn

Members checked out.

The meeting adjourned at 10:02 PM EDT.

Respectfully Submitted:
Vince Lamb
Secretary of the Board of Directors

May 20, 2014

by JKL

  • P – Debilyn Molineaux, Acting President
  • P – Jeanene Louden, Treasurer and Managing Director
  • P – Vince Lamb –  Secretary
  • P  – Dan Aronson, Channel Partnerships
  • P – Cameron Michaels (Kruger), Development and Fundraising
  • P – Egberto Willies, Campaigns and Actions

The meeting was called to order at 7:06 PM.

Members checked in with personal updates.

Agenda

  • Minutes
  • Financial Report
  • Membership
  • Elections
  • Volunteers
  • Director Vacancy
  • Executive Session
  • Adjourn

Minutes

A draft of the minutes for December 4th and December 18th have been transcribed by the Minutes Team and should be ready for the rest of the board to review and approve tomorrow.  Board members will be approving them on the electronic form at the top of the Google Doc by Thursday.  Vince will send the board an email when the minutes are ready to approve.

Jeanene reported that there were 50 views of the posted minutes today and 32 yesterday. This is much better than the 3 to 5 who would view when she was Secretary.

People are also leaving comments about posts with dates but no contents. This was meant to empower posting minutes out of order, but having them appear in order.

She also reported that the setting of the WordPress minutes blog had been changed and was working with volunteers to get access back. She can post but not change settings like removing John Cashon’s image in order to post Vince’s image.

Financial Report

Date 5/20/2014
PayPal Balance 352.79
US Bank Balance 2,719.41
PayPal – USB 0.00
Total 3,067.20
A/P 610.00
Debt 9,050.00
Credit Card Bal 53.90
Reserve Acct Bal 0.00

Membership

There are 10 completely new members since last week, bringing in $80 in annual sustaining memberships and $180 in annual memberships.

Elections

The email blasts to current and former members, as well as people on the mailing list who never were members went out.  We need more people for the interview committee.  Vince has been tasked to recruit people.  Jeanene edited the text to the Lunch with Louden Show episode (which has 95 listens so far) about the elections to correct the number of positions.  There should be a new show recorded to reflect the changes in positions open.

Volunteers

The Nationbuilder site went down yesterday for several hours.  A call with the volunteer tech team is being scheduled.

Coffee Party Movie Night needs one or two more volunteers.

Director Vacancy

We desperately need someone to take responsibility for the Internet Infrastructure position. Cameron came to the Coffee Party as a member of IIWG. Development is totally on hold right now and will be filled in the current elections. Cameron left the call for further discussion.

Motion: Cameron Kruger be the Internet Infrastructure Workgroup Director (IIWG)

The Motion was made by Jeanene, seconded by Egberto and passed unanimously with Cameron abstaining (absent).  

Executive Session

The board adjourned to executive session to discuss the advice received from legal council.

The board left executive session with no motions made, approved, or rejected.

Members checked out.

Meeting was adjourned at 8:32 PM EDT.

Respectfully Submitted:
Vince Lamb
Secretary of the Board of Directors

 

May 18, 2014

by JKL

  • P – Debilyn Molineux, Acting President
  • P – Jeanene Louden, Treasurer and Managing Director
  • P – Vince Lamb –  Secretary
  • P – Dan Aronson, Channel Partnerships
  • P – Cameron Michaels (Kruger), Development and Fundraising
  • A – Egberto Willies, Campaigns and Actions

Meeting called to order at 8:06 PM EDT

Members checked in with personal updates.

Debilyn presiding

Agenda

  • Minutes
  • Elections
  • Executive Session
  • Schedule next meeting and adjourn

Minutes – Jeanene

The reference to “Annabel’s page” in the 10/23/14 draft minutes was clarified.  It was in reference to a “Join the We The People Movement” page Annabel had just started at the time.  The 10/23/14  minutes were approved.

Elections – Jeanene

It turns out we have eight positions open for election, not four: we had omitted the vacant and unfilled position (At Large Director 9), as well as the three new positions approved in the amendment to the Bylaws approved on 10/23/13.

We discussed whether the new positions should be open after one, two, or three years.   The reasoning and wisdom of expanding the board given that the organization has fewer members and no paid staff was discussed, but  the Bylaws have been changed and the board has to follow through with it.

The criteria for membership were discussed, given the amount of annual dues ($30) and people on installment payment plans who may not have paid all $30 before the election.

Terms for current  election positions was discussed: should we adopt the three-year cycle now or wait? Debilyn preferred that the question of term length be deferred to the incoming board.  Jeanene countered with counter proposal that the board recommend to the next board that they take up the question of three-year boards.  Cameron accepted Jeanene’s friendly amendment.

MOTION: Conduct the current election on the two-year schedule and recommend that the incoming board take up the question of extending terms to three years.  

Cameron made the motion, Jeanene seconded for discussion, the motion was amended (friendly amendment) and passed unanimously.

Executive Session

The board went into executive session to discuss legal options given current threats of legal action. The board left executive session after the board empowered Debilyn to hire an attorney.

Schedule next meeting and adjourn

The next meeting was scheduled for  7 PM EDT Tuesday.

Members checked out.

The meeting adjourned at 9:18 PM.

Respectfully submitted:
The Minutes Team

May 16, 2014

by JKL

Meeting called to order at 9:12 PM EDT.

Attending:

  • P – Debilyn Molineux, Acting President
  • P – Jeanene Louden, Treasurer and Managing Director
  • P – Vince Lamb –  Secretary
  • P – Dan Aronson, Channel Partnerships
  • P – Cameron Michaels (Kruger), Development and Fundraising
  • P – Egberto Willies, Campaigns and Actions

Agenda

Approve minutes from 2013

  • 8/28
  • 9/15
  • 9/25
  • 10/23

Members checked in with personal updates.

Minutes – Vince

The minutes were discussed and approved or amended and approved as follows:

  • The 8/28 –  approved.
  • The 9/15 –  approved.
  • The 9/25 –  approved.
  • The 11/6 – approved as amended.

Motion: The 10/23 minutes will be reviewed by the Board and then approved by board members signing on the form on the Google Doc by the morning.

Moved by Egberto, seconded by Dan, passed unanimously.

Members checked out.

The meeting was adjourned at 10:14 PM EDT.

Respectfully submitted:
The Minutes Team

May 13, 2014

by debilynm

  • P – Debilyn Molineux, Acting President
  • P – Jeanene Louden, Treasurer and Managing Director
  • P – Vince Lamb –  Secretary
  • P – Dan Aronson, Channel Partnerships
  • P – Cameron Michaels (Kruger), Development and Fundraising
  • P – Egberto Willies, Campaigns and Actions

The meeting was called to order at 7:08 PM.

Members checked in with personal updates.

Debilyn reported that the minutes from 8/28, 9/15, & 9/25 have been drafted and a contractor is transcribing the 10/23 recording now.  Debilyn reinforced the importance of releasing the minutes in order and then asked Vince if he could polish the drafts of the minutes before approval and publication.  Dan volunteered to assist in transcribing the minutes.  Jeanene reminded the board members of the importance of a consistent approach and format for the minutes.  A discussion ensued about the history of the minutes and how consistency should be applied.  Debilyn asked the board if they wanted to implement a formal approval procedure or maintain an informal approval process such as had been done in the past.  Also, Eric’s posting of the unapproved minutes that he put together was brought up.

Jeanene moved that all minutes be approved by the Board before release and Egberto seconded the motion.  There was no discussion.  The motion was approved unanimously.  Minutes will be posted to BigMarker.  Vince will notify the board of the posting and the other members will review them before approval.

The board acknowledges the resignation of Justin Brown by email on May 10, 2014.  Justin cited time constraints and conflicts in his letter.

The board acknowledges the resignation of Eric Byler by Facebook post on May 10, 2014, while a motion for removal for cause was on the floor.

The board discussed whether to continue the removal of Eric for cause.  The sense of the board was not to continue (no formal motion or vote taken).

Jeanene gave the financial report.  She made the observation that the current crisis has inadvertently become a great fundraiser as people paid to vote in the upcoming board elections (307 people have paid the minimum of $30 for membership–most are people that let their memberships lapse–in the past 5 days).  Several people have canceled their continuing memberships.  The question was asked if they were still members.  Jeanene answered yes as did Debilyn.  Their rationale is that the annual membership is $30 and that the precedent has been that membership extends to 12 months after the last $30 was paid.  Jeanene also broke down the debt in terms of creditor and amount.

Financial Update – Jeanene

Date 5/13/2014
PayPal Balance 388.54
US Bank Balance 3,555.41
PayPal trans USB 0
Total 3943.95
Accounts Payable 1,287.50
Debt 10,300.00
Credit Card Bal 53.90
Reserve Acct Bal 0

The board discussed retaining new counsel for Coffee Party, considering the possibility of conflict of interest arising because of relationships with previous directors.

Elections:  Vince and Debilyn reviewed the spots that are open for election this time.  There are currently three open director positions.  Egberto is definitely not up for election this year.  There is some question about whether Vince and Debilyn are in positions that need to be up for election, as well as whoever might be appointed to replace Justin Brown.  Members were asked if they would run again.  All of them did.  Also, there needs to be a chair for the elections committee.  The board discussed candidates.  Debilyn and Vince will discuss who will contact which candidate after the meeting.

Election schedule: Call for nominations will go out on Thursday, May 15, 2014.  Candidates for board positions need to pay dues by June 1.  Applications from candidates are due June 7. Members must have signed up to pay dues by June 8.  Vetting will take place June 8th-22nd.

Cameron moved that a provision be added to the by-laws that board members who had resigned would be ineligible for re-election.  It died without a second.

Egberto reported on the people engaging in active dissent.  His conclusion was that it was mostly from a dozen people with relatively little reach.

Cameron led on Coffee Party Campaigns and suggested that Viridian Cares be tabled.  Jeanene moved to table Viridian Cares.  Cameron seconded.  The motion passed unanimously.

Debilyn moved that meetings be held every week but be limited to one hour.  The motion passed.

Dan led checkout.

The meeting adjourned at 9:03 PM EDT.