February 27, 2013

by JKL

CALL TO ORDER AND NOTE OF ATTENDANCE

The Maestro call was called to order by President Eric Byler at about 5pm PST. The attendance of other Directors is noted below. A quorum was present. We all took 30 seconds to check in.

  • P– Eric Byler, President
  • P– Egberto Willies, Vice President, Director for Campaigns and Actions
  • P– Jeanene Louden, Treasurer
  • P– John Cashon, Secretary
  • L– Michael Charney, Director for Strategy and Organizational Design
  • A– Jose Gutierrez, Director At Large
  • P– DeLann Williams, Director for Pathways to Participation
  • P– Cameron Kruger, Director for Development
  • P– Justin Brown, Director for Internet Infrastructure

MINUTES are posted.

FINANCIAL REPORT – Jeanene

Jeanene went over the changes that she had done for expanding the snapshots for the Cash Flow and Accounts Payable sections of her reports.

Motion to Restore a Work Group

WHEREAS the bylaws of the Coffee Party USA include a Legal and Accounting Work Group, and
WHEREAS the Board dissolved the work group in January 2012, and
WHEREAS the Treasurer has ideas about how to use a team of professionals to pave the way for our sustainable future as a grassroots organization, it is
RESOLVED that the Legal and Accounting Work Group be restored, and
RESOLVED that the Treasurer be the liaison to this work group.

Jeanene brought this motion to the board and Michael seconded it. She felt that we needed procedures to be setup to help with future audits, and to help the process in attaining a 501(3)c status. We were asked to review the motion and were given the opportunity to ask questions before voting. The vote was unanimous in favor.

ANNUAL COFFEE PARTY BOARD UN-RETREAT

We decided to have the Un-Retreat in Washington D.C. on the weekend of April 5th to April 7th, 2013. Ideas were brought forward for cost savings measures, and John Cashon was asked to put a budget together to show the board.

THE 9TH BOARD MEMBER

Because of work responsibilities, Jose Gutierrez is unable to continue as a board member. After discussing the by-laws, replacement names were brought up as choices to replace Jose in executive session.

Dan Aronson is appointed to the Board of Directors to serve out the 2013 term of Jose Gutierrez, who steps down with our gratitude.

535 CAMPAIGN

It was confirmed that Frank Kirkwood is running this project and action strategies were discussed for moving the project forward. Justin previously had a training call to explain Nation Builder’s role in the project and how volunteers were being tagged by their associated projects. 535 pages will be created for each congressional district so the volunteers can enter the information from their district, and associating each district by zip code was discussed by the board.

SCHEDULE NEXT MEETING AND ADJOURN

The next meeting will be held March 13, 2013, at 5pm Pacific (8pm Eastern). We all took 30 seconds to check out, and all mics were opened so we could say goodbye to one another, or as we say in Kentucky, “Have a good one!”

RESPECTFULLY SUBMITTED:

John Cashon

Secretary of the Board of Directors

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