Board Meeting Minutes Coffee Party USA

INCITE CIVILITY AND REASON

Month: February, 2013

February 13, 2013

by JKL

CALL TO ORDER AND NOTE OF ATTENDANCE

The Maestro call was called to order by President Eric Byler at about 5pm PST. The attendance of other Directors is noted below. A quorum was present. We all took 30 seconds to check in.

  • P– Eric Byler, President
  • L– Egberto Willies, Vice President, Director for Campaigns and Actions
  • P– Jeanene Louden, Treasurer
  • P– John Cashon, Secretary
  • P– Michael Charney, Director for Strategy and Organizational Design
  • A– Jose Gutierrez, Director At Large
  • P– DeLann Williams, Director for Pathways to Participation
  • P– Cameron Kruger, Director for Development
  • P– Justin Brown, Director for Internet Infrastructure

MINUTES are posted.

FINANCIAL REPORT – Jeanene

We went over the pending expenses from last year and some of the possible future expenses that may be required this year.

OLD BUSINESS

BLUE STATE DIGITAL TO NATION BUILDER TRANSITION COMPLETION
We went over the possibility of contacting Legislators through Nation Builder and Justin is going to research for an API to pull in data from other sources onto a webpage in Nation Builder. We discussed what the problems would be to have our faxes and emails switched from Blue State Digital to Nation Builder, and decided to hold off from removing Blue State Digital until we know for sure that it would not cause a problem. Justin and Jeanene will report to the Board if they can confirm that the completion of the move to Nation Builder will not cost us thousands of dollars in monthly donations.

ANNUAL COFFEE PARTY BOARD UNRETREAT
An idea for a three day weekend for this UnRetreat was discussed, and it was decided to have John Cashon take the lead. He will work with Lynda and Jeanene from the Board Development Team to aid him with making a decision on the location, timing, and type of lodging, that could be in a hotel or a bed and breakfast. He will have a report ready for the next board meeting to give everyone an update. Also, possible locations were discussed:

  • Chicago, IL
  • Las Vegas, NV
  • Austin, TX
  • Orlando, FL
  • Washington DC
  • Honolulu, HI
  • Perhaps a city where something else may be occurring at the same time

435,535, BE A LEADER – CAMPAIGN UPDATE
It was decided that Egberto would be the liaison with Frank Kirkwood to report on the progress of the campaign to the board. We decided to think of a possible name change for the campaign because it was determined that ‘Be a Leader’ would not be the best choice. Justin is going to research web tools for Nation Builder that could be used to send and track the letters sent to the Legislators, and to keep up with the research done by the volunteers.

NEW BUSINESS

THE 9TH COFFEE PARTY DIRECTOR
It was determined, after reviewing the Bylaws, there is not a time frame for filling the position on the Board. Here is the section in the Bylaws discussing this:

  • Section 6. Filling of Vacancies. Any vacancy in any office shall be filled by a person appointed by the Board of Directors, which person shall otherwise be qualified for such office in accordance with these Bylaws and shall serve for the unexpired term of the office or until his or her successor shall have been duly elected and qualified.We decided to continue the conversation on email to discuss the best course of action before appointing the 9th board member.

We decided to continue the conversation on email to discuss the best course of action before appointing the 9th board member.

CAMERON’S FUNDRAISING LETTER, $5 PER MONTH CAMPAIGN
Cameron went over his ideas for Development Fundraising:

  1. The Cup of Coffee Initiative (5 dollar initiative)
  2. Fundraising the 535 Campaign
  3. Fundraising through the Newsletter
  4. Fundraising Through Mass Media Exposure
  5. Internal Fundraising (from within the party)
  6. Sponsorship for Radio Shows
  7. 501 (c)3 Setup to promote Tax free Donations
  8. Setup the Coffee UnSUPERpac to allow for other super PACS to give to us.
  9. “Who are the Coffee Party?” — Campaign for public exposure locally.
  10. Collaboration with other organizations to make a bonding portal that is reciprocal (fund raising for and with each other)
  11. Congressional Letter campaign
  12. Improv Clubs – Why not organize fundraisers with upright citizens brigade – 50/50 split on proceeds.
  13. Grants need to be 501(c)3 first to begin
  14. Kickstarter/IndiegogoWe went over these ideas and their possibilities. It was determined that each of the board members would rank the 14 ideas by priority and email to Cameron.

COFFEE PARTY NEWSROOM MANAGEMENT OF FACEBOOK PAGE AND CIVILITY
Time was an issue for discussing this. We decided that an email chain would be started to allow the Board of Directors to give direction to the ‘CP Newsroom’ regarding the management of the Facebook Pages with civility in mind. These directions will be discussed in the Monday CP Newsroom conference call.

SCHEDULE NEXT MEETING AND ADJOURN

The next meeting will be held February 27, 2013, at 5pm Pacific (8pm Eastern). We all took 30 seconds to check out, and all mics were opened so we could say goodbye to one another or as we say in Kentucky, “Have a good one!”

RESPECTFULLY SUBMITTED:

John Cashon

Secretary of the Board of Directors

January 30, 2013

by JKL

CALL TO ORDER AND NOTE OF ATTENDANCE

The Maestro call was called to order by President Eric Byler at about 5pm PST. The attendance of other Directors is noted below. A quorum was present. We all took 30 seconds to check in.

  • P– Eric Byler, President
  • P– Egberto Willies, Vice President, Director for Campaigns and Actions
  • A– Eric Whinery,  Outgoing Treasurer
  • P– Jeanene Louden, Outgoing Secretary, Incoming Treasurer
  • P- John Cashon, Incoming Secretary
  • P– Michael Charney, Director for Strategy and Organizational Design
  • A– Jose Gutierrez, Director At Large
  • P– Frank Kirkwood, Outgoing Director for Pathways to Participation
  • P- DeLann Williams, Incoming Director for Pathways to Participation
  • A– Cameron Kruger, Director for Development
  • P– Christopher Ritter, Outgoing Director for Internet Infrastructure
  • P- Justin Brown, Incoming Director for Internet Infrastructure

 SEATING OF NEW DIRECTORS

Newly elected members of the board were introduced one at a time, each by another member of the board. DeLann, John, and Justin got a chance to say a few words about themselves including what they hope their contribution to Coffee Party USA might be.

We thanked and acknowledged outgoing members (Frank and Chris were present) for their year of contribution to us all. They both gave farewell statements and signed off the call.

CONVERSATION ABOUT THE FUTURE

Our discussion about our future efforts is outlined below in no particular order.

  • Civility in theory and practice.
  • Remove money from politics – in the form of various campaigns.
  • Empower regional actions and “local chapters”.
  • Leverage the narrative with radio and blog posts.
  • “Coffee Party Educators” – a project to promote the teaching of civics in America
  • Trick out Nation Builder, our new web platform.
  • Build fundraising into everything we do. (All board members need to acknowledge their role as fundraisers for the organization.)
  • Make Coffee Party a well known brand.
  • Consider changing our name.
  • Re-activate some dormant work groups.
  • Frank’s project: Be a Leader (“535”) – volunteers in every congressional district, reporting on votes, position statements, and other actions of their delegates. (We discussed at length where the accountability and leadership of this project should reside.)
  • Revise the volunteer strategy – ask for a little bit of a lot of people’s time rather than a lot of a few people’s time. And, recognise that many people contribute “invisible”, indispensable skills that keep the motor running well, but do not appear in the spotlight.

We agreed to come to the next meeting with a list of ideas, informed by the brainstorming we did this evening.

ANNUAL BOARD unRETREAT

Last year we all gathered at a Bed and Breakfast in Chicago for a weekend to hammer things out. Do we want to do it again? (The bylaws say we will have one annual face to face meeting.) We will discuss this further at our next meeting.

MINUTES are posted.

 FINANCIAL REPORT – Jeanene (“Sustainability is a virtue.”)

DEVELOPMENT –  (Cameron is unable to attend tonight and realizes we may need to discuss these items at the next meeting.) Ideas from the most recent Development Work Group meeting for discussion at another time:

  • Sponsorships for Radio shows. (Syndication?)
  • Set-up a 501 (c)3 to allow for tax free donations to delineated activity.
  • Set-up Coffee unSUPERpac.
  • “Who Are the Coffee Party?” Campaign for Public exposure locally.
  • Collaboration for those other organizations, portal for other organizations.

SCHEDULE NEXT MEETING AND ADJOURN

The next meeting will be held February 13, 2013, at 5pm Pacific (8pm Eastern). We all took 30 seconds to check out, and all mics were opened so we could say Aloha to one another. And as Michael said to us all, “Welcome to the deep end of the pool!”

RESPECTFULLY SUBMITTED:

Jeanene Louden

(Outgoing) Secretary of the Board of Directors