January 16, 2013

by JKL

The Maestro call was called to order by President Eric Byler at about 5pm PST. The attendance of other Directors is noted below. A quorum was present. We all took 30 seconds to check in.

  • P – Eric Byler, President
  • P – Egberto Willies, Vice President
  • A – Eric Whinery, Treasurer
  • P – Jeanene Louden, Secretary
  • P – Michael Charney, Strategy and Organizational Design
  • A – Jose Gutierrez, At-Large
  • P – Frank Kirkwood. Pathways to Participation
  • P – Cameron Kruger, Development
  • A – Christopher Ritter, Internet Infrastructure

to the January 2, 2013 meeting are posted.

The elections have been certified by the Board Development Work Group to be legitimate by virtue of having over 5% participation of the membership as specified in the bylaws. Results:

  • John Cashon – Secretary
  • Justin Brown – Director for Internet Infrastructure
  • DeLann Williams – Director for Pathways to Participation
  • Egberto Willies – Director for Campaigns and Actions

The new Directors will be seated at the next regularly scheduled meeting of the Board of Directors, January 30, 2013. We decided to announce the new board members by radio shows, Facebook post, and a blog post by EricB.


It was apparent to all of us that we are operating on a tight budget, and this month is too close to call. While we did receive a good response after sending out the January renewal reminder (not included in these numbers), we still have the final Wrangler payment and D&O Insurance due this month. We are approaching the end of our financial rope.

We launched into a lengthy discussion about the cost-to-benefit balance between keeping both BSD and NB up and running simultaneously. The duplication of cost is a significant percentage of our current operating budget, and one of the first reasons to consider the change was the high expense / low reliability of amazon.com as a host. The volunteer staff are now having to maintain two identical databases. The learning curve for NB has been a little ragged, and just one more thing for very busy volunteers to learn. A major hesitation to shutting down BSD is the fear that the transition of sustaining donors from one system to the other will cause us to lose some of those donations. WE NEED A PLAN! Egberto, Cameron, Chris, Justin, Jordan will take this on and report back next meeting.

The Development Work Group is finalizing ideas about Coffee Party branding and identification. Our membership renewal reminders are already more personalized, and a campaign “Who is the Coffee Party?” is brewing (pun intended). The most important shift in our being as an organization is to get that letting people know we need their support is a positive thing. If we don’t tell them, they won’t know.

We will use the Third Anniversary of the Citizens United Decision to launch the BE A LEADER Project. This campaign asks members and followers to “be a leader” and ask the members of their congressional delegation to make their position on the CU decision public on their web sites.

  • Eric will do the focus blog for Monday
  • We will all use our social media tools to drive interest to the campaign (Twitter, scoopit, FB, Google+,Tumblr, personal blogs, etc)
  • Cameron will prepare the linked membership / donation appeals
  • Jeanene will have Frank on LUNCH WITH LOUDEN to promote the project

We decided to defer this item until next meeting.


The next meeting will be held January 30, 2013, at 5pm Pacific (8pm Eastern). We all took 30 seconds to check out, and all mics were opened so we could say Aloha to one another.

Respectfully Submitted:

Jeanene Louden

Secretary of the Board of Directors

PS – It may sound cliche, but has been my great honor and privilege to serve as the first elected Secretary of the Coffee Party Board of Directors. This is my last official meeting in this role: I will be taking on the challenge of serving as Treasurer for 2013, and newly elected Secretary John Cashon will be putting minutes into this blog from here on out. (Maybe I’ll help with the first one or two!)

To the outgoing Directors, Eric Whinery, Frank Kirkwood, and Chris Ritter, I can only say I love you, and mahalo nui loa (thank you so much). To those Directors who stepped down before their terms expired, Kerry Helmer and Craig Dunigan, I extend the same love and appreciation. We have a world to change for the better. Let’s go!

CoffeePartyON! – Jeanene