November 21, 2012
CALL TO ORDER AND NOTE OF ATTENDANCE
The meeting was called to order by President Eric Byler. Directors also in attendance included Vice President Egberto Willies, Secretary Jeanene Louden, Michael Charney and Cameron Kruger. Directors not present included Treasurer Eric Whinery, Jose Gutierrez, Frank Kirkwood, and Chris Ritter.
MEETING MINUTES from the October 24th meeting are posted. The November 7th meeting did not have a quorum.
We are again at about 35% of budget in fundraising this month.
Debilyn provided budget and quickbooks information.
BOARD OF DIRECTORS ELECTION
Some confusion about who was supposed to do what when has led to the Board Development Work Group to proposed the resolution below. We discussed the ability and need to conduct elections on NationBuilder.
Board of Director Elections 2012
WHEREAS the plan for announcing and conducting Board of Director elections was not followed to the letter, and
WHEREAS there is no blame to be assigned, only confusion to be clarified, and
WHEREAS corrective action is prudent if the appearance of impropriety is to be avoided, be it
RESOLVED that the pending election schedule be modified per the schedule outlined below, and be it further
RESOLVED that the expiring directors’ terms be extended to the meeting in which the newly elected directors are seated.
|Email Blast sent||11/23||Jeanene||ENTIRE LIST|
|Facebook & social media postings||11/23-30||All FB posters||(some kind of schedule?)|
|Must be CP Member by…||12/7||Applicant – Members|
|Must be CP Member by…||1/01/2013||Voter – Members|
|Vetting by committee||12/10 – 12/19||Lynda, Chair||Board Dev. WG|
|Announce Candidates||12/20||Jeanene||Board Dev. WG|
|Membership Drive (could start earlier?) FRIDAY?||12/21 – 01/01/2013||Cameron||Dev WG|
|Election Promotion||11/23-12/5||Blog Talk||All shows|
|Vote||1/02 – 1/03||II WG (Was a survey form in BSD, need NB equivalent)|
|Count/Announce||1/04||Lynda, Chair||Board Dev. WG|
|New Board Member Orientation & Onboarding||1/05 – 2/1||Current office holders who are transitioning out||Board Dev WG|
|Seat new directors||no later than
|EricB, President||(Closest meeting)|
Motion was made by Egberto, seconded by Michael, and passed: 7 yes, 0 no, 0 abstain, 2 not present (Jose and EricW).
TRANSITION TO NATIONBUILDER
The project updates are generally good. We will see a slight increase in cost (up to 150/mo) due to increase in users (now $88). Wrangler Media content migration contractor should meet our schedule. Jordan H is working on data transfer to see if we can transfer the constituent groups straight from BSD. Questions tonight focused on details like links from other blogs and websites to CPUSA site and donation pages. Chris will ask NB to use the same slugs so links will work. [We love Geeks!]
INVOICE THE SUPERPACS
We made a little bit of noise and learned a lot with this action. It was mentioned in 2780 media sources; 25000 electronic news feeds; 200 feeds to visuals; and 250 physical reads. The San Francisco Chronicle picked it up! 107 sources reported by google/yahoo; 17 click throughs from the press release.
COFFEE PARTY RADIO CHANGE
Jessica English is moving her show to Monday’s (Don Manning’s old slot). We brainstormed a strategy for radio that included using Sundays for new host training, but decided to develop our reach with the four shows we have, mentoring radio hosts in the existing slots, until we are ready to expand.
NAME CHANGE FOR FACEBOOK PAGE
RESOLVED: change the FB page name to Coffee Party USA
The motion was made by Michael, seconded by Egberto, and PASSED 6 Yes, 0 No, 1 Abstain (Jeanene), 3 Not Present (Jose, Chris, and EricW).
Michael taking lead and will submit paperwork by end of November.
SCHEDULE NEXT MEETING AND ADJOURN
The next meeting will be held Wednesday, December 5, 2012, at 5 pm Pacific (8 pm Eastern) by maestro call. We each took 30 seconds to check out, then we opened all mics and said aloha to one another.
Secretary of the Board of Directors