February 16, 2012

by JKL

Call to Order and Note of Attendance
Our Maestro conference call meeting was called to order by President Eric Byler at 5:03 pm PST.  Other directors present included Secretary Jeanene Louden, Treasurer Eric Whinery, Craig Dunigan, Jose  Guiterrez, Kerry Helmer, Frank Kirkwood, Christopher Ritter and Egberto Willies. No directors missed the call. Staff present included Executive Director Debilyn Molineaux and Membership Director Billy Sears. Meeting guests included Diane Owens and Eric Yao (a few minutes late). We each did a 30 second check in.

Meeting Minutes
Jeanene has created a meeting minutes blog in WordPress that has been linked to the web site (www.coffeepartyusa.com): under the tab ABOUT, click MANAGEMENT, then at the end of the first line about the Board of Directors, click on the link where it says, “Read minutes here.” Five sets of minutes are now posted. Two sets of minutes are on their way to ManyMoons for review, comment, editing, and posting on Monday.

Financial Report
Our membership drive is ever so slightly behind target, just under 50% of goal on the 16th of a 29 day month. The ever growing number and amount of recurring contributions is encouraging. The sag in donations from earlier in the week picked up as soon as Frank’s introductory bio was blasted yesterday, the 16th.

The Boardreceived a 45 minute briefing on Group Web Sites, the Organizing Blueprint, and Affiliation Agreements from two key architects of the Chapter Development Work Group. The process of identifying physical and virtual Coffee Party groups all over the country, designing a support system for those that wish to carry on, as well as defining the relationship between the “local” and the national organizations, has been a work in progress since May 2011. The pending web presence alone is impressive. We all expressed our appreciation to Diane and Eric for their presentation and the good work that they and the rest of the team put in to this effort. Diane and Eric left the meeting.

The staff support and the volunteer network required to support this effort was discussed after the presentation. A good membership drive will be an important step toward what it will take to provide local chapters with the structures this team has designed and that Coffee Party Community Chapters deserve.

Craig Dunigan had to leave the meeting early.

Third Draft Coffee Party Draft Metrics Proposed Plan (January 21, 2012)

The purpose of the proposed metrics is to measure the impact of Coffee Party actions, the effectiveness of our efforts and the growth of the Coffee Party over the course of time. Half the Board has weighed in on the end of the Google Doc to indicate approval or concerns for the various metric elements. The rest of us need to complete this task before the next meeting.

Board Planning Meeting UPDATE
Jeanene ran through the details for the March 2-4, 2012 Planning Meeting in Chicago. Directors were reminded to complete their portion of the logistics spreadsheet Google Doc so the Board Development Work Group could make sure arrangements were adequate. Everyone who needs travel assistance was reminded to contact Jeanene directly. Airport shuttle arrangements were discussed: train v taxi v renting a common car v pick up service by local Directors (Jose and Eric W have cars for airport trips). Eric W offered a 7 p.m. Thursday meeting at his home. Eric W is King of the Day!

Jeanene and Debilyn are meeting tomorrow to refine the Planning Meeting Agenda draft prepared by the Strategy and Organizational Development Work Group. Their result will be sent out in ManyMoon for input and approval. The possibility of a Fundraiser on Saturday evening was mentioned. Time is a concern. One suggestion was to “book” only 50% of the time with “things” because we will easily fill the other 50% with “stuff”.

We extended an invitation to Annabel to attend the core value component of our meeting. [And, we were reminded to read the core value article distributed earlier before the next meeting.]

Board Legal and Fiduciary Responsibility
We asked that Debilyn  invite Lynda Park to present on Board Legal and Fiduciary Responsibility at our next meeting since she will not be able to present at the Board Planning Meeting in Chicago.

The Remainder of the Agenda Was Suspended

Schedule Next Meeting and Adjourn
Our next meeting will be held Thursday, February 23, 2012 at 5 pm Pacific Standard Time. We all had a 30 second check out. Eric B adjourned the meeting at 7:05 pm PST.

Respectfully Submitted,
Jeanene Louden