Board Meeting Minutes Coffee Party USA

INCITE CIVILITY AND REASON

Coffee Party Board Minutes, May 2019

by cvcoyle

The Coffee Party USA Board met on May 9 and the meeting was called to order at 8:04 p.m. ET by president Heather Prabish.

Present: Heather Prabish, Charlotte Coyle, Kevin Watford, Jeanene Louden, Vince Lamb, Egberto Willies, Bobby Rodrigo. Absent: Werner Hager

Treasurer Kevin Watford reported that financials are solid at this point and donation metrics are up 5% from this time last year.

Secretary Charlotte Coyle reported that April minutes are posted to the WordPress site.

Charlotte made a motion to cancel Coffee Party elections for 2019; J’nene seconded. Bylaws allow Board to vet recommended candidates and appoint them to the Board rather than hold an election when there is only one candidate per position. The motion was approved with 7 yeses and 1 absent. Leadership Development team is vetting now and will recommend a candidate soon.

The Board discussed at length the immediate transition process as our long time Administrative Assistant leaves Coffee Party. Charlotte is learning the NationBuilder Member process, Bobby is working on all necessary tech changes, Heather is accepting some of emails that had been coming to Leah, Werner will manage all the eBlasts from Public Relations. We do not have a volunteer coordinator or a Work Group Chair for National Community Organizers.

Kevin made a motion that the Board give Leah a thank-you, going-away-gift and include it with her last paycheck. Jeanene seconded. The motion passed with 6 yeses, 1 abstention, and 1 absent. Heather will send a card on behalf of the Board in deep appreciation for her years of service.

J’nene reported that the Newsroom has some new volunteers from among our partners (i.e. Bridge Alliance). These partners will post to our Coffee Party FaceBook page two mornings a week.

Vince reported that the Partnership team is researching active campaigns hosted by our partners. The work group wants to use our Coffee Party platforms to help communicate the work of our partners.

Charlotte and J’nene continue to schedule four posts/day via our Hootsuite account to all our local FaceBook pages. Charlotte requested more original blogs for the website.

The meeting was adjourned at 8:37 p.m. ET.

Respectfully submitted,

Charlotte Coyle, Secretary

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Coffee Party Board Minutes, April 2019

by cvcoyle


Present: Heather Prabish, Jeanene Louden, Charlotte Coyle, Vince Lamb, Egberto Willies, Bobby Rodrigo

Absent: Kevin Watford, Werner Hager

President Heather Prabish called the meeting to order at 8:07 p.m. ET April 10, 2019.

March minutes approved and posted to WordPress.

No financial report; financial team will meet this coming weekend.

Heather and Jeanene continue to work with our trademark attorney. We are moving toward resolution.

The new Coffee Party USA Member Conversations Facebook (closed) group is up. We will begin inviting members (either dues paying or active volunteers) to join and participate.

National Communities Organizers work group (local communities) hosted Vince Lamb to the new monthly meeting designed for all our local leaders. Vince described the experience of sponsoring one of the earliest local Coffee Party groups in 2010 and answered questions. These meetings are recorded and made available for training for those who are creating/leading Local Coffee Party Communities.

Bobby created an Elections page for the website. Anyone who is interested in running for a Board position needs to submit an application to the Election team by April 20.

Bobby continues to change the name of our local Facebook pages from “Join the Coffee Party Movement” to “Coffee Party USA.” The main Facebook page has been changed as have several others.

Bobby notified the Board of some security issues with our coffeepartyusa.com emails; he presented his research and facilitated discussion in our BoD FB page. Bobby moved that we update our GoDaddy email system at the cost of $1000 x three years. Kevin seconded and the directors approved (7 yeses with 1 abstention). Update is scheduled to occur mid April.

The three partnerships/collaborations recommended by the Partnerships work group in March were described in the BoD FB page in order to facilitate discussion and a vote. All were approved unanimously. Vince will contact these organizations to get our partnering agreement signed by all parties. CPUSA directors welcome Patriotic Millionaires, the Common Chord campaign of Universal Table and Table Talk Global into our network of collaborators. (see March minutes for links)

The meeting concluded at 8:35 p.m. ET.

Respectfully submitted,

Charlotte Coyle, Secretary

Coffee Party Board Minutes, March 2019

by cvcoyle

Coffee Party USA Board of Directors met on March 20, 2019. Present: Jeanene Louden, Werner Hager, Kevin Watford, Vince Lamb, Charlotte Coyle, Heather Prabish

Absent: Egberto Willies, Bobby Rodrigo

President Heather Prabish called the meeting to order at 8:10 ET

Treasurer Kevin Watford presented a financial report: Finances trending similar to last year at this time. Holding steady but not increasing income.

The directors discussed our Coffee Party USA trademarks and current conversations with our trademark attorney.

The directors decided to re-establish a Members Only Facebook page, a joint effort of Member Affairs and our Social Media Team. Charlotte Coyle and Jeanene Louden will coordinate and plan a launch soon.

The Social Media Team (Newsroom Work Group) continues to work toward expanding our Twitter effort and is working on collaborating with partner, Bridge Alliance, to share information across our several platforms. Directors discussed our local Facebook pages and how to grow participation via Hootsuite and emails.

The Local Communities Team is creating promo videos and memes to promote the establishment of local groups.

The Partnerships Team recommends that Table Talk Global (report under old business) and Patriotic Millionaires (report) be approved for partnerships and Common Chord campaign of Universal Table (report under new business) be approved for a collaboration. The Board will vote on the Board of Directors Facebook page.

The Public Relations Team is developing content/blogs for CPUSA webpage, focusing on topics about communicating across diverse viewpoints.

The Leadership Development Team is preparing for 2019 elections. Applications by potential Board members is due April 20.

National Week of Conversation begins April 5. Directors discussed how CPUSA might participate.

The meeting concluded at 9 p.m. ET

Respectfully submitted,

Charlotte Coyle, Secretary

Coffee Party Board Minutes, February 2019

by cvcoyle


The Coffee Party USA Board of Directors met for its February meeting on Feb. 13 but there was not a quorum. Directors went into a Work Session and discussed ongoing updates to the website, local Coffee Party pages, recruiting candidates to run for the Board from our current volunteers, the work of the Newsroom and a possible new partnership.

President Heather Prabish made a motion on the Board Facebook page on February 17: Motion to appoint Charlotte Coyle secretary effective immediately. Werner Hager seconded. The motion passed with 6 yeses, and 2 abstentions (Charlotte Coyle and Bobby Rodrigo.)

Respectfully submitted,

Charlotte Coyle, Secretary

Coffee Party Board Minutes, January 2019

by cvcoyle


Present: Charlotte Coyle, Heather Prabish, Vince Lamb, Kevin Watford, Werner Hager, Jeanene Louden, and Egberto Willies.

Absent:  Bobby Rodrigo.  

Members checked in.

Charlotte called the meeting to order January 9, 2019 at 8:13 P.M. E.S.T.

Kevin gave a financial summary for the first half of the fiscal year.  He compared this year’s contributions to last year’s as well as to the target.  This year’s income is greater than last year’s, but not at the target set at the retreat.

Vince reported that the minutes of the December meeting have been approved and he will post them to the WordPress blog after the meeting.

Charlotte moved that the Board reaffirm our earlier vote to have Heather Prabish move into the office of Coffee Party USA president in January 2019.  Jeanene and Egberto seconded. The vote was 6-0-2 with Heather abstaining and Bobby absent.

Heather is now presiding.

Charlotte moved that the Board update the 2018 Descriptions for Coffee Party Directors and Work Groups and approve them for 2019. Egberto seconded.  A discussion ensued about connecting communities by the Newsroom on other social media platforms besides Facebook. Jeanene reported that Newsroom is currently working on adding Twitter to the list of social media platforms being managed by Newsroom, so she recommended changes to the description for Newsroom.  Egberto mentioned adding Blog Talk Radio to Newsroom’s responsibilities as well. The motion passed 7-0-1 with Bobby absent.

Charlotte moved that the Board approve the 2019 Election Procedures as presented.  Jeanene seconded. Discussion ensued about the length of time a volunteer must be active before being qualified to run for director.  It was clarified that it is six months. The motion passed 7-0-1 with Bobby absent.

Heather adjourned the meeting at 7:52 P.M. E.S.T.  

Members went into a work session.

The next meeting will be on February 13, 2019 at 8:00 P.M. E.S.T.

Respectfully submitted,

Vince Lamb, Interim Secretary

Coffee Party Board Minutes, December 12, 2018

by vincelamb

Minutes of the Coffee Party USA Board of Directors meeting on December 12, 2018

Present: Charlotte Coyle, Heather Prabish, Vince Lamb, Kevin Watford, and Jeanene Louden.

Absent:  Werner Hager, Bobby Rodrigo, and Egberto Willies.

Charlotte called the meeting to order at 8:08 P.M.

Members checked in.

Vince reported that the October minutes have been posted to the WordPress blog.  There are no November minutes because there was officially no November business meeting for lack of a quorum.

Jeanene gave a report on the activities of the PR Work Group.  She wrote a blog post about why she volunteers. The volunteer ask went out last week.  The end of the year ask is going out soon. She reminded the group that the Coffee Party birthday is coming up on January 26, 2019.

Charlotte and Kevin reported that the member drive coffee cups are being mailed out.  A discussion ensued about the cost of packing and shipping.

Kevin gave a Treasurer’s report on the month’s finances.  The accounting team plans on meeting this weekend to close the books for the tax year.

Jeanene met with the Newsroom Work Group, which brought a motion: Newsroom proposes ONLY four Hoot-suite posts per day on local pages (1. Top post from JTCPM shared the following day, 2. Coffee Party voice, 3. Coffee break meme, 4. Coffee Party website blog).  She discussed the rationale for the motion. The attendees discussed the motion. The motion was tabled as was the rest of the agenda.

Members checked out.

The meeting adjourned at 9:01 P.M.

Addendum

There was a second Board of Directors meeting on December 19, 2018

Present: Charlotte Coyle, Heather Prabish, Vince Lamb, Kevin Watford, Werner Hager, Jeanene Louden, and Egberto Willies.
Absent:  Bobby Rodrigo.

Heather called the meeting to order at 8:48 P.M. EST.

A vote was called on the motion from the Newsroom that was discussed last week: Newsroom proposes ONLY four Hootsuite posts per day on local pages (1. Top post from JTCPM shared the following day, 2. Coffee Party voice, 3. Coffee break meme, 4. Coffee Party website blog).  Jeanene moved and Charlotte seconded. The motion passed 7-0-1 with Bobby absent.

Motion to donate t-shirts from previous years that Debilyn has in inventory.  Heather moved and Jeanene seconded. The motion passed 7-0-1 with Bobby absent.

The meeting adjourned at 8:54 P.M.

The next meeting will be on January 9, 2019 at 8:00 P.M. E.S.T.

Respectfully submitted,
Vince Lamb, Interim Secretary

Coffee Party Board Minutes, October 10, 2018

by vincelamb

Minutes of the Coffee Party USA Board of Directors meeting on October 10, 2018

Present: Charlotte Coyle, Heather Prabish, Vince Lamb, Werner Hager, and Egberto Willies.

Absent:  Kevin Watford, Jeanene Louden, and Bobby Rodrigo.

Charlotte called the meeting to order at 8:20 P.M. E.D.T.

Members checked in.

Vince reported on a vote from the Facebook group on a motion to increase the $300.00 allocated for Coffee Party Directors to attend the Bridge Alliance Annual Membership Convention on October 17 by $700.00 to a total of $1000.00.  Bobby moved and Charlotte seconded. The motion passed with 7 yeses and 1 abstention (Kevin). Bobby and Egberto plan to attend and represent Coffee Party USA.

Egberto reported on his plans to represent Coffee Party USA.  He anticipates video recording the event and then selecting clips to contribute to our site.  He and Bobby plan on meeting at the site. Bobby found a reasonable place to stay at AirBNB.

Charlotte reported on the progress on the membership drive.  Coffee Party USA is getting responses to the membership appeal.  We are also selling coffee and coffee cups through our store. A blog post had been written for posting to our Facebook pages.  She requested some memes for membership drive to post to the Coffee Party’s Facebook pages.

Charlotte adjourned the meeting at 8:28 P.M. E.D.T.  The directors moved to a work session.

The next meeting will be on November 14, 2018 at 8:00 P.M. E.S.T.

Respectfully submitted,
Vince Lamb, Interim Secretary

Coffee Party Board Minutes, September 12, 2018

by vincelamb

Minutes of the Coffee Party USA Board of Directors meeting on September 12, 2018

Present: Charlotte Coyle, Heather Prabish, Vince Lamb, Kevin Watford, Werner Hager, and Jeanene Louden, and Egberto Willies.

Absent:  Bobby Rodrigo.

Charlotte called the meeting to order at 8:10 P.M. E.D.T.

Members checked in.

Charlotte reported on a vote from the Facebook group on a motion to allocate $300.00 for Coffee Party Directors to attend the Bridge Alliance Annual Membership Convention on October 17. Bobby moved and Charlotte seconded.  The motion passed with 6 yeses and 2 abstentions (Jeanene and Egberto). Bobby and Egberto plan to attend and represent Coffee Party USA.

The board debated a motion by Bobby and seconded by Heather: “A motion not to renew the citizenintervention and voterbuddy.net and freetheelected.com.” These actions would save the Coffee Party $400 on its budget.  Jeanene wants the Free the Elected domain if Coffee party does not. She requested a transfer. The motion was tabled while Bobby continues research. A decision will be made before auto-renewals are due.

Charlotte adjourned the meeting at 8:14 P.M. E.D.T.  The directors moved to a work session.

The next meeting will be on October 14, 2018 at 8:00 P.M. E.D.T.

Respectfully submitted,
Vince Lamb, Interim Secretary

Coffee Party Board Minutes, August 25, 2018

by vincelamb

Minutes of the Annual In-Person Coffee Party USA Board Meeting, August 25, 2018

Present: Charlotte Coyle, Heather Prabish, Vince Lamb, Kevin Watford, Werner Hager, Jeanene Louden, Bobby Rodrigo, and Egberto Willies.

Absent: None!

The meeting was called to order at 9:13 P.M. EDT.

Vince reported that the minutes for the July 10, 2018 meeting have been approved and posted to the WordPress blog.

Mission and Vision

Heather moved and Bobby seconded a motion that the Board of Directors affirm the longstanding Vision and Mission of Coffee Party USA, clarified as follows:

VISION STATEMENT

Coffee Party USA envisions a nation of diverse communities sharing a culture of informed public engagement that sustains a tradition where our solemn duty to vote is the currency of our democracy.

MISSION STATEMENT

Coffee Party USA empowers and connects communities to reclaim our government for the people.

The motion passed unanimously.

2018 Goals and Actions

Bobby moved and Vince seconded that the Board of Directors adopt the following goals and actions.

  • Update our existing website
  • Generate weekly content continuously for 4 months.
  • Offer at least 5 membership/fundraisers events:
  • 1 membership drive (planning for October 2018)
  • 4 requests for donations and/or new members
  • Recruit at least 5 new Local Leaders and help them launch at least 2 new Local Communities (a group that has met one or more times by January 2019)
  • Write 1 grant proposal (assign to Strategy Implementation Work Group)
  • Launch Coffee Party store on website (CafePress).

The Board will evaluate Coffee Party USA’s progress with these Goals and Actions in January 2019 and determine next steps.

The motion passed unanimously.

2018-2019 Budget

Kevin moved and Werner seconded that the Fiscal Year 2018 Budget be approved.  The board approved the Fiscal Year 2018 Budget unanimously.

Partnerships

Vince Lamb brought the following motions from the Partnerships Work Group:

Move to approve pursuing a partnership with the American Dialog Project.

Move to approve pursuing a partnership with Ballot Ready.

Move to approve pursuing a partnership with Ballotpedia for Partnerships.

Bobby seconded all motions.  The motions passed unanimously.

Director and Work Group Commitment

Bobby moved and Werner seconded that all members of the Coffee Party Board of Directors commit to a continuous creation and submission of content and commit to at least one hour of time per month to contribute content for posting on the Coffee Party website. As an addition to this motion Bobby requested the Board direct the work groups for one content contribution minimum per month.

The motion passed unanimously.

Cryptocurrency

Bobby moved and Werner seconded that Coffee Party USA accept cryptocurrency as a currency to donate money to Coffee Party, pay for memberships to the Coffee Party and buy merchandise from the Coffee Party.

The motion passed 6-0-2 with Heather and Jeanene abstaining.

Bridge Alliance

Charlotte asked directors to consider going to the Bridge Alliance Annual Membership Convention in Washington, D.C., on October 17, 2018.  Coffee Party USA is a Bridge Alliance member. She noted that the board encourages attendance. Two members can attend. The board will consider this matter at the September meeting.

Motion to the Board

Egberto moved and Werner seconded that Debilyn Molineaux, the previous president of Coffee Party USA (CPUSA) be named Director Emeritus effective immediately. A Director Emeritus is not a voting director but one whose counsel, wisdom, and experience is essential in keeping CPUSA strong and viable. The Director Emeritus does not have any specific assigned tasks and is not required to attend monthly meetings. The board will assign the Director Emeritus any activity mutually agreed on.

The motion passed unanimously.

Charlotte thanked the members and especially Heather for their excellent work this weekend.

The meeting adjourned at 9:48 P.M. EDT.

The next meeting is scheduled for Wednesday, September 12, 2018 at 8:00 P.M. EDT.

Respectfully submitted,
Vince Lamb, Coffee Party USA Interim Secretary

Coffee Party Board Minutes July 10, 2018

by vincelamb

Minutes of the Coffee Party USA Board of Directors meeting on July 10, 2018

Present: Charlotte Coyle, Heather Prabish, Vince Lamb, Werner Hager, and Egberto Willies.

Absent:  Kevin Watford, Jeanene Louden, and Bobby Rodrigo.

Heather called the meeting to order at 8:05 P.M. E.D.T.

Members checked in.

Charlotte welcomed Werner Hager to the Board and the members present introduced themselves.  Egberto will set up an email account for Werner.

Charlotte presented the proposed board assignments for 2018-2019.  The assignments were approved by a vote in the Facebook page on July 31; 7 yeses; Egberto Willies abstained.

Heather reported that the Campaigns and Actions Work Group met since the last meeting.  There are now 148 Voter Buddies. Four states, California, Georgia, Florida, and Oregon, have ten or more voter buddies.  Fifteen states still do not have voter buddies. Heather and a volunteer are working on designing and printing business cards for the Voter Buddy campaign.  She asked the other directors to refer any campaigns to them.

Vince reported that Partnerships met on June 16 and 30.  The work group decided not to pursue a collaboration with the #VoteTogether campaign of Civic Nation.  They worked on goals for the 2018-2019 fiscal year. Vince needs our address to complete the agreement with National Voter Registration Day.

Egberto reported on Local Communities.  The Facebook group has been updated, the National Organizers group has been meeting, and new members are joining.  There is a meeting tomorrow. Charlotte reported that she is contacting the members of the old local organizers group to see if they are still interested. Heather asked if all of the Local Community participants need to be Coffee Party members.  Charlotte and Egberto replied that they do not have to be, although the Local Leaders have to be members.

Werner reported that Public Relations will be meeting on Thursday.  He is asking people in the Work Group to produce more content for the Coffee Party, including longer blog posts.  He reported on the feedback to Debilyn’s blog about respect, included negative comments about the need for civility. He is figuring out how to better brand civility for the Coffee Party to highlight how civility and respect can coexist with a desire for resistance to the current political environment..  This led to a discussion about the role of civility and how to define it. The group is working out a schedule for emails to remind people to vote as their states’ primaries come up. Charlotte reminded the board that all external mass communications should to go through PR.

Charlotte asked the attendees to participate in retreat planning.

Charlotte reported that the June minutes have been approved and posted to the WordPress blog.

Charlotte asked the members to be sure to R.S.V.P. to all meetings and requested their support in following through.

Members checked out.

The meeting adjourned at 9:00 P.M. E.D.T.

The next meeting will be on August 25, 2018 during the annual board retreat.

Respectfully submitted,
Vince Lamb, Interim Secretary