Board Meeting Minutes Coffee Party USA

INCITE CIVILITY AND REASON

February 4, 2015

by JKL

Attendance

  • P – Debilyn Molineaux (President, IIWG, Volunteers, SAI, Channels)
  • P – Jeanene Louden (Treasurer, Legal/Accounting)
  • P – Vince Lamb (Secretary and Board Development)
  • P – Egberto Willies (Newsroom)
  • A – Billy Sears, (Community Actions and Engagement)
  • P – Tim Danahey (Public and Member Relations)

Opening

The meeting was called to order at: 6:08 PM PST/9:08 PM EST. Debilyn presided and Jeanene ran the Maestro Board led us through check in.

Secretary’s Report

The minutes for January 21, 2015 meeting have been approved.  The minutes for January 28, 2015 have been posted and are awaiting approval.

Elections

The Board discussed the proposed procedure submitted by the Board Development Work Group/Elections Committee, including letters of recommendation for candidates, the possibility of in-kind memberships for volunteers, the responsibilities of the elections committee, and the schedule of which positions are up for election this year: Secretary and three Directors.

Jeanene volunteered to examine the updated position descriptions with members of the election committee.  Jeanene also volunteered to start a schedule of the positions open.

MOTION: That the elections procedure be approved as written (Jeanene moved and Vince seconded).  The motion passed unanimously (5-0-1 with Billy Sears absent).

By-Laws Update

Debilyn reported that the By-laws are being reviewed by our attorney. In-kind memberships may be considered for inclusion in the revision.

President’s Report

Debilyn linked us to a report describing the volunteer metrics for January 2015 and used it as an example of the kind of metrics other work groups should expect to see in a few weeks.  She also asked for ways to get volunteers to work groups more quickly.  Tim referred us to his plan for Public and Member Relations.

The rest of the agenda was postponed until next meeting.

Closing

The members checked out. The meeting adjourned at 10:02 PM EST/7:02 PM PT. The next meeting is scheduled for Wednesday, February 11, 2015 at 9:00 PM EST/6:00 PM PST.

Respectfully submitted,

Vince Lamb

Coffee Party USA Board Secretary

Approved: February 18, 2015

January 28, 2015

by JKL

Attendance

  • A – Debilyn Molineaux (President, IIWG, Volunteers, SAI, Channels)
  • P – Jeanene Louden (Treasurer, Legal/Accounting)
  • P – Vince Lamb (Secretary and Board Development)
  • P – Egberto Willies (Newsroom)
  • P – Billy Sears, (Community Actions and Engagement)
  • P – Tim Danahey (Public and Member Relations)

Opening

The meeting was called to order at: 6:04 PM PST/9:04 PM EST. Jeanene presided, ran the Maestro board and led members in check-ins.

Secretary’s Report

Vince reported that the minutes for January 21, 2015 have been shared and are awaiting review and approval.  The minutes for January 14, 2015 have been approved. The minutes for December 30, 2014 and January 7, 2015 have been approved and posted.

Elections Committee Proposal 

MOTION: Jeanene moved and Egberto seconded that we accept the March 31st date for last day to be a member in order to vote in this year’s elections. Motion passed unanimously (Debilyn Molineaux absent).

The rest of the proposal from the Elections Committee will be examined by the Board next week after the Elections Committee meets.  The Elections Committee needs time to incorporate all the comments made in their document. With this approval we cn now start publicizing the March 31 deadline for membership and notification to members about the new requirement that applicants be participants in a work group (have Coffee Party volunteer experience).

President’s Report

January recap

Jeanene: The Citizens United fifth anniversary (#CU5) event was a success, with hundreds of people present despite the snow.  Coffee Party was able to connect with leaders in many like minded organizations. Jeanene praised the Coffee Party’s contribution to the event including video and still photography from volunteer journalism students at American University.

Jeanene and Billy: Book Club was a success, including the radio show, which went very well.  Billy still needs to work on the metrics, including the numbers of books sold and the money raised.

Jeanene:  $5 for 5 Birthday fundraising was a success.

Newsroom

The Facebook page surpassed 550,000 likes during the past week. (Earlier today, the page had 555,555 likes.)  Jeanene and Debilyn posted a selfie from DC toasting the Newsroom for passing the milestone. Many happy newsroomers responded in kind!

Volunteers

The Coffee Party has added 10+ new volunteers this week.  We currently have have five active and regularly meeting work groups.

Project Updates

February

Billy reported on the February Book Club selection, “Reclaiming Civility in the Public Square.” Tim proposed sending notices to up to 1000 book stores about the Coffee Party Book Club every month.

Tim and Jeanene reported on the February membership drive, “I <3 America.” A brainstorming session ensued about how to promote and implement the membership drive.  The logistics of passing out swag, especially bumper stickers, T-shirts, and videos (DVDs) for various membership levels was also a topic of conversation along with the timing of the promotion of the membership drive in the February Newsletters.

On the topic of the Newsletter, Tim wanted to know what kind of support he could provide including looking for volunteers.

March

Egberto reported progress on the project he and Bobby are planning to use the basic Living Room Conversations format with video to open conversations with members.

Jeneane talked about Coffee Shop Chats.  She is inspired to have an Ultimate PI Day on 3/14/15: Coffee and pie (tea and cocoa welcome) – and, if we eat pie at 9:26, we have 3.1415926!  More from the fundraising work group on this later!

Executive Session

The board entered and exited executive session having made no motions.

Closing

The next meeting is scheduled for February 4, 2015 at 6:00 PM PST/9:00 PM EST. Jeanene led the directors in check outs. The meeting was adjourned at 10:08 PM EST/7:08 PM PST.

Respectfully submitted,

Vince Lamb

Coffee Party USA Board Secretary

Approved February 5, 2015

January 21, 2015

by JKL

Attendance

  • P – Debilyn Molineaux (President, IIWG, Volunteers, SAI, Channels)
  • P – Jeanene Louden (Treasurer, Legal/Accounting)
  • P – Vince Lamb (Secretary and Board Development)
  • P – Egberto Willies (Newsroom)
  • A – Billy Sears, (Community Actions and Engagement)
  • A – Tim Danahey (Public and Member Relations)

Opening

Debilyn called the meeting to order at 9:10 PM Eastern. Egberto ran the Maestro board and led us through check-ins.

Reports

Secretary’s Report – Vince

Given the challenges Vince is facing with his recent move and a current illness, Jeanene offered to catch up the minutes.

President’s Report – Debilyn

The proposed Elections Committee Process has received comments that are in the process of being resolved. Directors need to make their final review by this weekend.

Our D&O attorneys have filed a motion to dismiss the filed complaint.  She and Jeanene will meet with them tomorrow.

Citizens United Birthday Rally at the US Chamber of Commerce

Jeanene and Debilyn attended the rally at Lafayette Square in Washington DC earlier today. The snow did not prevent a good turnout of enthusiastic people. Videos have already been posted on our Facebook page.

Newsroom Project Proposal – Egberto

The Newsroom is investigating the possibility of conducting a video engagement with members and followers using the Living Room Conversations approach to bringing people from different perspectives together.

Executive Session

The Board went into and out of executive session having made no motions.

Closing

The next meeting will be held Wednesday, January 28, 2015 at 9 PM Eastern. Egberto led us through checkouts.

Respectfully submitted,

Jeanene Louden, Treasurer of the Board of Directors

Approved: February 4, 2015

January 14, 2015

by JKL

Attendance: a quorum was present.

  • P – Debilyn Molineaux (President, IIWG, Volunteers, SAI, Channels)
  • P – Jeanene Louden (Treasurer, Legal/Accounting, Acting Fundraising)
  • A – Vince Lamb (Secretary and Board Development)
  • P – Egberto Willies (Newsroom)
  • A – Billy Sears, (Community Actions and Engagement)
  • P – Tim Danahey (Public and Member Relations)

Opening

Debilyn called the meeting to order at 6:03 PM Pacific. Jeanene ran the Maestro Board and led us through check-ins.

Secretary’s Report

Bylaws review – Debilyn

MOTION:  It was moved by Debilyn and seconded by Tim That the Board approve the Bylaws amendments as presented, pending review and approval of legal counsel.

Discussion

These proposed amendments were discussed at length at last week’s meeting. Tonight, an objection to term limits was raised. After discussion the consensus was that even though term limits have been in place since 2011 Bylaws were approved by the Transition Team, they should be reconsidered now. However, the motion on the floor brings to completion several issues under discussion for three years: we agreed to review term limits during next year’s Bylaws Review process.

MOTION PASSED UNANIMOUSLY (4 yes, 0 no, 2 not present – Billy Sears and Vince Lamb). Per the Bylaws a vote to amend the Bylaws requires a ⅔ majority, which is reflected in this vote. Debilyn will deliver the proposed amendments to the attorney and report back as soon as she gets his response.

The President and Treasurer have historically served concurrent two-year terms. Based on the new three-year terms, there are two options to achieve having one officer elected each year.

  1. In 2016, extend the current term of the President OR Treasurer by one year.
  2. In 2016, elect the President OR Treasurer for a shortened one year term.

These options will be discussed in the coming year and decided at a later time.

The proposal for the structure and function of the Elections Committee will be discussed and voted upon next week assuming the attorney finds no objections to today’s Bylaws amendments.

Treasurer’s Report – Jeanene

The draft Profit/Loss and Balance Sheets for the first and second quarters of FY14/15 were made available for review and discussion. We are stable at the moment and hoping for a great fundraising drive in January and a great membership drive in February.

President’s Report – Debilyn

She and Jeanene will be meeting with our D&O appointed legal counsel next week, following the Citizen’s United Rally in Washington DC.

New Project Presentations for approval

  • Happy Birthday / $5 for 5 years, $10 for the next 5 years. Billy has started the project.
  • New Membership drive in February:  “I [heart] 3 America: Coffee Party USA”. Tim is taking the lead with the campaign and possible related merchandising. He will be assisted by Eryn.
  • Coffee Shop Chats in March are being discussed by the Fundraising Workgroup. Debilyn and Jeanene are participating with this team until a Director for Fundraising is seated.

Executive Session

The Directors went into and out of Executive Session without having made any motions.

Closing

The next meeting is scheduled for January 21, 2015, at 9 PM Eastern / 6 PM Pacific. Jeanene led us through checkouts. The meeting was adjourned at 10:10 PM Eastern.

Respectfully submitted:

Jeanene Louden, Treasurer of the Board of Directors

Approved: January 28, 2015

January 7, 2015

by JKL

Attendance

  • P – Debilyn Molineaux (President, IIWG, Volunteers, SAI, Channels)
  • P – Jeanene Louden (Treasurer, Legal/Accounting, Acting Campaigns and Actions, Acting Fundraising)
  • P – Vince Lamb (Secretary and Board Development)
  • P – Egberto Willies (Newsroom)
  • P – Billy Sears, (Community Actions and Engagement)
  • P – Tim Danahey (Public and Member Relations)

Opening

Debilyn called the meeting to order at 6:06 PM Pacific.  Debilyn and Jeanene took notes for minutes (Vince has no computer tonight). Debilyn and Jeanene shared operation of the Maestro control board. Jeanene led the Board in check-ins.

Secretary’s Report

Minutes – Vince is moving so the December 30, 2014 minutes are not yet ready.

Bylaws review – Debilyn led us through the changes to the Bylaws proposed by the Board Development Workgroup. The recommendations:

  • Change the terms of office from two to three years, beginning with 2015 elections (provides more continuity for the organization). This has been under discussion since 2012.
  • Require members be in good standing by March 31st and still in good standing at the time of the election in order to vote (allowing for  informed voters).
  • Move details of running the election from the Bylaws to a policy document reviewed annually by the Board Development Workgroup and approved by the Board of Directors (allows for more reasonable and flexible deadlines, set by the volunteers doing the work)
  • Removes the titles of Workgroups from the Bylaws, (establishing flexibility to shift responsibilities within the Board of Directors as needed to fulfill the Coffee Party mission).
  • Requires that Work Group Chairs and Elections Committee members be members in good standing.
  • Adds the requirement for candidates to sign:
    • 1) the Civility Pledge,
    • 2) the Non Disclosure Agreement, and
    • 3) the Mediation Agreement.

A motion was made to approve the Bylaws as amended. The vote was tabled for one meeting pending review by legal counsel. Directors should be prepared to revisit this motion at that time.

The procedures to comply with the proposed bylaws changes are drafted and shared for review and comment now. Directors should be prepared to vote on these procedures as soon as the legal review of the changes is complete.

Treasurer’s Report – Jeanene

The 990 (the tax return for private non profits) has been filed. YEAH. The draft financials (Profit/Loss and Balance Sheet) for the first and second quarters of this fiscal year should be available within the week. The report of the internal audit will be ready in March.

President’s Report

Our numbers of volunteers continue to grow. Directors were requested to contact our volunteer coordinator if workgroups identify new needs. Two requests were made at the meeting:

  • for volunteers specifically interested in data base management; and
  • for a Twitter Team to support the Newsroom.

Project Updates

January Engagement

  • Participation is very good to date for this month’s Book ClubUnstoppable: The Emerging Left-Right Alliance to Dismantle the Corporate State by Ralph Nader. The book club broadcast will air live on Coffee Talk Radio Monday, January 26th, at 8:30 PM Eastern / 5:30 PM Pacific.
  • Our petition to support a Constitutional Amendment to Reverse Citizens United has been launched. Our goal is 5,000 signatures. The campaign goal for all organizations collaborating on the petition drive is 5 Million signatures.
  • Coffee Party is a convener for a rally across the street from the US Chamber of Commerce in Washington, DC on January 21, 2015, the 5th anniversary of the Citizens United decision. We agreed to take T-shirts and bumper stickers to give away to Coffee Party attendees. Debilyn is looking in to the possibility of using Coffee Party volunteers for phone banking about event in DC
  • The Coffee Party 5th Birthday is January 26, 2015. Billy presented a birthday fundraising idea: Give $5 in honor of 5 years of Coffee Party OR give $10 in support of 5 more years.

February Engagement

  • Membership Drive
  • Valentine’s Day – Love Your Country, Join the Coffee Party!
  • Recruit Elections Committee members
  • A Monthly Event – something about civility, practice and training?

Farther out: the various workgroups are looking at:

  • Bill Club (like Book Club, but “meeting” to discuss upcoming legislation and whether/how Coffee Party should participate;
  • Community Support: for groups that want to meet and act in their communities; and,

Executive Session

The Board went into Executive Session. The Board came out of Executive Session not having made any motions.

Closing

The next meeting is scheduled for January 21, 2015 at 9pm Eastern / 6pm Pacific. Jeanene led us through check-outs.

Respectfully Submitted, 

Jeanene Louden

Treasurer of the Board of Directors

Approved: January 26, 2015

December 30, 2014

by JKL

  • P – Debilyn Molineaux (President, IIWG, Volunteers, SAI, Channels)
  • P – Jeanene Louden (Treasurer, Legal/Accounting, Acting Campaigns and Actions)
  • P – Vince Lamb (Secretary and Board Development)
  • P – Egberto Willies (Newsroom)
  • L – Billy Sears, (Community Actions and Engagement)
  • A – Tim Danahey (Public and Member Relations)

Opening

Debilyn called the meeting to order at 6:04 Pacific. Jeanene ran the Maestro board and led us through check-ins.

President’s Report – Debilyn

A Complaint has been filed against us in Washington DC. Our D&O insurance has appointed legal counsel to represent us.

Secretary’s Report – Vince

Minutes

The December 10th minutes were  approved at meeting time. The December 17 minutes  are awaiting approval. Jeanene has posted all approved minutes to date.  BIG THANK YOU!

Board Development

A volunteer from the Newsroom Workgroup has asked for an application to be a candidate for  one of the vacant seats on the Board.

The Elections Task Force had its first call on December 21st. Debilyn will head up the upcoming elections because Vince is running for office. The elections timeline is being expanded  from the dates approved in 2014 for the 2015 elections.

A final recommendation for Bylaws amendments should be available from for Board review / comment / and approval next week.

Reports!  

Community Actions & Engagement (combined WG of Campaigns & Actions plus Community Outreach and Engagement)

Book Club – Billy

  • So far 87 people have RSVPed for the January 26th event, half from Facebook and half from the email blast. Jeanene asked about the timing of FB posts about Book Club. Billy said he is now coordinating with the Newsroom Workgroup to spread the message over time slots and on the half hour rather than on the hour. Tim has agreed to do a Cook Club commercial.
  • AR Billy – Send Tim Book Club info for commercial.

Newsroom – Egberto

Our engagement numbers are down but still good. The holiday lull, less frequent posts and perhaps fewer people on FB? The team is still addressing the need for more original content.

Public and Member Relations Egberto for Tim, not present due to weather challenges.

Newsletter deadlines are on the 10th and 25th of every month. (Today is the 30th!) We reviewed the list of articles submitted. Those who had not yet submitted were asked to get items in ASAP. Egberto asked that items be submitted to him and to Tim simultaneously.

Internet Infrastructure – Debilyn

The draft website was discussed and a link for preview was provided. Debilyn asked for additional help with both migration of current content and creation of more original content.

AR-Debilyn to recruit volunteers to assist with database cleanup.

Closing

The next meeting is scheduled for January 7, 2015 at 9PM Eastern / 6PM Pacific. Jeanene led us through check outs.

Respectfully submitted:

Jeanene Louden

Approved: 1/25/15

December 24, 2014

by JKL

No meeting was held this Christmas Eve.

December 17, 2014

by JKL

P – Debilyn Molineaux (President, IIWG, Volunteers, SAI, Channels)

P – Jeanene Louden (Treasurer, Legal/Accounting, Acting Campaigns and Actions)

P – Vince Lamb (Secretary and Board Development)

P – Egberto Willies (Newsroom)

P – Billy Sears, (Community Actions and Engagement)

P – Tim Danahey (Public and Member Relations)

Opening

Debilyn called the meeting to order at 9:01 PM EDT. Billy ran the Maestro board and led us through check-ins.

Minutes

Vince reported that the minutes for November 12, 2014, November 19, 2014, and December 3, 2014 have been approved.  The minutes for December 10, 2014 will be late.  Debilyn reported that the last minutes were posted to the WordPress blog on September 17, 2014 and minutes approved since then need to be posted. Jeanene accepted the job.

Scheduling

Debilyn reviewed the Work Group calls that have been scheduled.  The first Bylaws revision call has taken place.  The Elections team call is scheduled for Sunday 12/21 4 PM ET/1 PM PT.  A Channels call is requested for 12/20 at 2 PM ET/11 AM PT.  The Fundraising call was postponed to Monday, 1/5/15 at 4 PM ET/1 PM PT.  The Campaigns/Free the Elected call is scheduled for Friday 12/19 at Noon ET/9 AM PT. Work Plans are to be completed by 12/22.

Community Actions & Engagement (combined WG of Campaigns & Actions plus Outreach & Engagement)

Billy reported on the Coffee Party Book Club.  The book this month is “Unstoppable” by Ralph Nader. He shared a blog entry about the book and a link to the Amazon e-store to purchase book.  Both Kindle and hardcover editions are available.  He’s requesting collaboration on an email blast to the Coffee Party database.  There is already a rough draft of an email text put together that can be reframed.  He would like to discuss appropriate ways to publicize activities in a way that doesn’t “step on toes.”  A discussion ensued about the use of social media, radio spots and interviews, the Coffee Party Newsletter, and board members personal networks to promote the Book Club.

He’s also created a new Facebook page, “Coffee Party Monthly Events Work Group”.  He and the Board need to identify Coffee Party organizers and potential organizers.  He discussed how to do so, including email blasts and board members as organizers.  This is a conversation Billy needs to have with Egberto.  Calls are Sundays at 7 p.m. ET.

AR: Billy – Send Tim Book Club info for commercial.

Newsroom

Egberto reported that Newsroom is still clicking on all cylinders. And, he is trying to get folks to write more original work.  The Page is up to 529,234 likes with 5457 new likes during the past seven days.  However, reach is down to 6.8 million.  Egberto suspects an algorithm change on Facebook is responsible (again). He has two more conservative bloggers with whom he is proposing participation. The next call is Wednesdays at 8 p.m. ET

Public and Member Relations

Tim reported on his idea for Coffee Party Awards, which would recognize excellence in activism as well as service to the Coffee Party.  He also reported on the Newsletter, resulting in a discussion of the possible regular features, including a Board member column, a calendar that includes Coffee Party events, a Calendar of Opportunity, Standard things in newsletter such as a privacy policy, Rules of Engagement, Invitations, membership, and volunteering.  Deadlines for the Newsletter are on the 10th and 25th of each month.

AR: Billy/Vince to write up the Coffee Party timeline and send to Tim.

Internet Infrastructure

Debilyn reported that she had a very productive call with NationBuilder.  She also reported that a volunteer created a document with current website content.  The volunteer pages are being revised and community pages are being written.  There will also be a database clean up. She will recruit volunteers to assist with some of this.

Board Development

Vince and Debilyn reported that the Elections team call is scheduled for Sunday 12/21 at 1 p.m. ET. The Bylaws Review team call took place Wednesday before the meeting.

Strategy and Implementation

Debilyn still needs to schedule work group call times for Outreach and Internet Infrastructure. SI Work Group calls are scheduled for Tuesdays at 7 p.m. ET

Channels (changing to Partnership Development)

Jeanene reported on a call with Breaking News Network. She also reported that Public Citizen has asked Coffee Party to be a convening organization for a Citizens United Anniversary rally in front of the United States Chamber of Commerce in DC.

MOTION: That Coffee Party officially accept the invitation to be  a convener of the rally in front of the Chamber of Commerce for the anniversary of Citizens United on January 21, 2015.  Jeanene moved and Egberto seconded.  Motion passed unanimously.

Fundraising

Jeanene reported that the Work Group calls  will begin on January 5th.  Calls are Mondays 7 p.m. ET

Volunteers

Debilyn reported on the progress to automate volunteer system.  The procedure currently is as follows:

  • Leader (Director and/or Work Group Chair) will be copied in on email to volunteer to join the calls.
  • Leader will welcome new volunteers when they join the calls, arrange access to Work Group Facebook Page, share agenda link, and redirect volunteer to Leah for training in Google Docs and Maestro if needed.
  • Leader will also keep Volunteer Coordinator (VC) advised if there are problems with a volunteer where VC needs to help out.
  • If volunteer resigns, VC does exit interview, Leader and VC remove former volunteer from documents and Facebook pages.

Executive Session

The board entered executive session.  The board exited executive session having taken no action.

Closing

The next Board meeting will be Tuesday 12/30 at 9 p.m. ET/6 p.m. PT. Billy led us through checked outs. The meeting was adjourned at 10:16 PM ET.

Respectfully Submitted,

Vince Lamb

Coffee Party USA Board Secretary

Approved: January 7, 2015

December 10, 2014

by JKL

  • P – Debilyn Molineaux (President, IIWG, Volunteers, SAI, Channels)
  • P – Jeanene Louden (Treasurer, Acting Campaigns and Actions)
  • P – Vince Lamb (Secretary and Board Dev)
  • P – Egberto Willies (Newsroom)
  • P – Billy Sears, (Community Outreach & Fundraising/Membership)
  • P – Tim Danahey (Public and Member Relations)

Opening

The meeting was called to order at 9:02 PM EDT.

Debilyn presided and Billy ran the Maestro Board.

Members checked in.

Minutes

Vince reported that minutes for November 12, 2014, and December 3, 2014, have been approved with four signatures.  The minutes for November 19, 2014 have been shared with Board members and need to be reviewed and approved.

Holiday schedule

The regular meeting scheduled for 12/24, Christmas Eve, has been cancelled. The meeting originally scheduled for 12/31, New Year’s Eve, has been rescheduled for Tuesday 12/30 at the normal time.

Executive Session

The board entered executive session.  The board exited executive session with no actions taken.

Conversation for the week

Debilyn and Tim reported on setting up a framework for “News Not Covered” that connects with our core issues.  One of the ideas was for a daily email that consolidates our postings on Facebook and elsewhere into a single email, much like Daily Kos’s and Common Dream’s daily digests.  This could be integrated into a newsletter.  Others included an anthology show with brief video reports from Board members.  A lively conversation ensued about these and related ideas. AR-Debilyn to send Tim the planning worksheet.

Newsroom

Egberto reported that the Newsroom is continuing to do well.  Last week, the Facebook page received 6,645 new likes for a total of 524,304 likes.  The page reached 10.6 million on Facebook.  The Newsgroup is looking into using additional social media platforms.  Work Group calls are Wednesdays at 8 p.m. ET.

Legal/Accounting

Jeanene reported that the November financial report is still in the works.  She is almost done with the internal audit and did not want to turn her attention away from the process. She believes she will be able to provide the year end financials for FY 13/14 next meeting.  The next work group call is Monday at 10AM PT/1 PM ET.

Community Actions and Engagement (combined WG of Campaigns & Actions plus Outreach & Engagement)

Billy reported that Book Club activities are commencing.  He is setting up Amazon Associate Store for purchase of Nader book, as well as any future media we promote via book club and movie night activities.  He needs corporate tax information from Jeanene for input into Amazon Associates page (IRS Tax Address and Corporate type). He is seeing new interest from volunteers in helping to define what a Coffee Party Community is.  He is hoping to establish a WG chair in the next 30-60 days.  He is asking for “All Hands on Deck” for Community Actions and hopes to send out invitations to participate in Coffee Party Community Actions via Coffee Party networks.  Work Group calls are Sundays at 7 p.m. ET.

Public and Member Relations

Tim and Egberto reported on the upcoming Newsletter, the deadline for which was today.  They are still working on the regular features.  The deadline for the next issue is the 25th.

Internet Infrastructure

Debilyn is creating a document with all website content.  She is requesting assistance.  She is also meeting with Nationbuilder on Monday 12/15 at 11 AM PT regarding the new membership feature.  Tech is currently meeting per team, not in a work group by themselves

Board Development

The Elections Task Force will meet soon. Debilyn has sent the first draft of proposed Bylaws revisions to Vince and Jeanene. AR: Debilyn to schedule the Elections team meeting.

Strategy and Implementation

Debilyn needs help writing up job a description for Advisory Board.  She still needs to schedule for Channels, Public and Member Relations, Outreach, Internet Infrastructure, and SAI.  Work Group calls are Tuesdays at 7 p.m. ET.

Volunteers

Debilyn reported that there will be a forthcoming proposal to automate the volunteer system, eliminating the need for volunteer interviews.

Closing

Members checked out.

The meeting adjourned at 9:54 PM EST.

The next meeting is scheduled for 9 PM EDT/6 PM PDT on December 17, 2014.

 

Respectfully Submitted,

Vince Lamb, Coffee Party USA Board Secretary


Approved: December 30, 2014: 4 yes, 0 no, 2 abstain (Tim and Billy).

December 3, 2014

by JKL

  • A – Debilyn Molineaux, President, Volunteers & Members
  • P – Jeanene Louden, Treasurer and Managing Director
  • P – Vince Lamb, Secretary
  • P – Tim Danahey, Public and Member Relations
  • A – Billy Sears, Local Chapters
  • P – Egberto Willies, Newsroom

Opening

The meeting was called to order at 9:05 PM EDT.

Jeanene presided in Debilyn’s absence and ran the Maestro Board.

Members checked in.

Minutes

Vince reported that minutes for October 29, 2014, and November 5, 2014 have been approved by four Directors and have been posted.  The minutes for November 12, 2014, and November 19, 2014, have been shared with Board members and need to be reviewed and approved.

Bylaws Review

Review of the Bylaws is  underway. Debilyn sent a proposed first draft of revised bylaws to Vince and Jeanene.

Legal/Accounting

Jeanene reported that something has happened to access to our PayPal account. Consequently, the monthly financial report will be delayed until this issue has been solved.

Newsroom

Egberto reported that the Newsroom is working well and just had a very productive call.  The Facebook page currently has 517,936 likes, 5,317 more than last week, and a weekly reach of more than 10 million users.

Public and Member Relations

Tim thanked Egberto for putting out the latest issue of the newsletter.  The next issue will include Tim’s information and will go out on the 15th.  The format and recurring features the newsletter has currently are working for now, but he’s looking for improvements and additions.  Tim suggested that “Actions one can take” would be a better title than “A Calendar of Opportunity.”  One of the other other features planned would be a board member column.

Jeanene described her motivation and vision for the Calendar of Opportunity.  The idea was to give Coffee Party members and supporters a list of events and actions in which they could participate. It is organic: anyone and everyone should add events as they discover them.

Egberto talked about his article critiquing Lawrence Lessig’s PAC and comparing it to Move to Amend and Common Dreams. A discussion ensued about rules of engagement with other groups, including which groups to cooperate with. Tim also described his show with Richard Wolff, which earned a record number of listeners, and discussed future engagements with him including interviews on Coffee Party’s BlogTalkRadio channel.

Community Actions and Engagement

A calendar has proposed for January – June.  There will be one champion per month.  The next call will be Sunday at 7 p.m. ET.

Internet Infrastructure

Debilyn is creating a document with all website content.  She needs assistance. There is a meeting with Nationbuilder scheduled for Monday 12/15 at 11 a.m. PT regarding membership.

Board Development

The Board Development  Work Group will be forming the Elections Task Force and a meeting will be scheduled ASAP. The first order of business will be to review the 2015 election schedule that was released in conjunction with the 2014 election schedule in early May.

Strategy and Implementation

Calls still need to be scheduled for Channels, Public and Member Relations, Fundraising, Campaigns/Free the Elected, Outreach, IIWG, and SAI.  Calls for Strategy and Implementation are scheduled for Tuesdays at 7 p.m. ET. Debilyn is still writing up the job description for the Advisory Board, low on the priority scale right now.

Channels

Egbert gave a report from the Move to Amend meeting that he had just attended.

Fundraising

Jeanene reminded the Board that the goal is for 1000 more voting members this fiscal year.  She also gave the Board a heads up about a forthcoming proposal to automate the volunteer system, simplifying volunteer interviews and BOD follow up.

Holiday schedule

The regular meeting scheduled for Christmas Eve, has been cancelled. The meeting originally scheduled for New Year’s Eve has been rescheduled for Tuesday 12/30 at the normal time.

Closing

Members checked out.

The meeting adjourned at 9:52 PM EST.

The next meeting is scheduled for 9 PM EDT/6 PM PDT on December 10, 2014.

Respectfully Submitted,

Vince Lamb, Secretary of the Board of Directors

Approved December 17, 2014: 4 yes, 0 no, 2 abstain (Debilyn and Billy were not present at the meeting).

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