Minutes of the Coffee Party USA Board of Directors meeting on April 11, 2018
Present: Charlotte Vaughn Coyle, Heather Prabish, Vince Lamb, Jeanene Louden, Debilyn Molineaux, Bobby Rodrigo, Egberto Willies
Absent: Kevin Watford.
Charlotte called the meeting to order at 8:03 P.M. E.D.T.
Members checked in.
Charlotte reported that the March minutes had been approved and posted to the WordPress blog.
Charlotte shared the year-to-date financial report.
Charlotte reminded the board members that April 25 Board of Directors work session will be a National Week of Conversation (NWoC) “Conversation” on the subject of Talking Politics. Either Debilyn or Bobby will set it up to livestream. Charlotte also requested that the board members encourage volunteers to participate in a National Conversation and direct them to the page for the NWoC Online conversations (Note the designated Coffee Party Talks on the list). Charlotte asked Debilyn how many more Coffee Party Talks would the organization be hosting. Right now, four are listed, and seven more await set up. She will take care of that tonight. In addition, Debilyn and Jeanene are working on putting together a talk on Money in Politics.
Heather and Debilyn discussed the sign-up process for conversations. Charlotte told the hosts that the people signing up for Coffee Party Talks would get a reminder/confirmation email with the Zoom link to the call. The hosts will receive the names and email addresses of the people signing up for the call.
Heather reported on the status of Voter Buddy. She wondered if there was communication about Voter Buddy sent out as six people signed up in one day. Right now there are 66 people signed up and two more states were added. There are currently 38 states represented. Charlotte asked how Voter Buddy stories can be added to the website and then circulated. Right now, Heather said there are not any stories, but Charlotte could write something up for the website.
Egberto reported on the progress of the National Community Organizers Work Group. Bobby will be setting up local pages/groups for the organizers to meet online with the administrative assistant’s help. They should be published on Saturday. Charlotte reported that, as soon as the new Local Communities sign up pages are published on Facebook, we will point volunteers and others inquiring about local groups to them.
Debilyn reported on the activities of the Public Relations Work Group. Debilyn will draft an email for CPTalks/NWOC for sending out to our list Tuesday April 17th. Other upcoming emails include Board elections (members only). The Work Group is open for other ideas; general ideas are CP values, volunteer highlights, board highlights, position papers, membership, and fundraising.
The Strategic Implementation Team is starting to work on website fundraiser idea following launch of our new Local Communities effort. This will be supported by review of entire website, which is the next big project.
Vince reported that the Partnerships Work Group has recommended the following groups for partnerships: Democracy Cafe (Inclusive Empowerment), The Common Party (Inclusive Empowerment), and Town Hall Project (Local Empowerment). Vince moved to approve partnerships with all three groups. Bobby and Jeanene seconded. The motion passed unanimously with Kevin absent.
Charlotte reminded the board that the deadline for applications to become or remain a board member is April 20. Vince said that he would fill out an application and send it in. Charlotte reported that there were other possible applicants but no applications have arrived yet. Bobby reported that the Leadership Development Work Group is running a practice interview to prepare the interviewers.
Vince’s teaching schedule changes in May. Starting the week of May 8th, he will be available Tuesdays and Thursdays until August 23rd, but unavailable Mondays and Wednesdays. He requests a change of meeting nights to Tuesday. Heather has class over the summer (June 11-Aug 2) Wednesday evenings and will also be unavailable on Wednesdays. There was no objection to changing the meeting day of week to Tuesday beginning May 8th. The Newsroom Work Group also meets on the fourth Tuesday of the month. Charlotte suggested that the fourth Tuesday be a combined board work session and Newsroom Work Group meeting throughout the summer. There was no objection to this proposal.
Charlotte reminded the members that there will be a work session on April 18th.
Bobby reminded the members that it was time to set a date and location for the annual meeting. Charlotte said that she and Vince had begun some work on a location, the Lake Michigan shoreline east of Chicago. Charlotte and Bobby will start working on dates and locations.
Members checked out.
The meeting adjourned at 8:56 P.M. E.D.T.
The next monthly business meeting will be on May 8, 2018 at 8:00 P.M. E.D.T.
Vince Lamb, Interim Secretary