Board Meeting Minutes Coffee Party USA

INCITE CIVILITY AND REASON

June 9, 2015

by debilynm

June 9, 2015

P-Debilyn Molineaux

A-Vince Lamb

P-Jeanene Louden

P-Egberto Willies

P-Billy Sears (left early)

P-Tim Danahey

P-Bobby Rodrigo

Meeting was called to order at 8:02 PM Eastern / 5:02 PM. Pacific. Directors checked in and, in the absence of Secretary Vince Lamb, President Debilyn Molineaux took meeting notes.

Minutes from the previous board meeting, May 12, 2015, were approved.

Treasurer’s Report (Jeanene Louden):

  • At the close of May, Coffee Party P/R and B/S show a positive cash flow of $1,500. This is the best report since Jeanene became treasurer in January 2013.
  • The IRS has made an inquiry regarding 2012 payroll reports. Jeanene will respond to the IRS by June 30th. This is just another example of the poor job ADP did in handling our past payroll. Note: we have not had employees since FY12/13 and we are still trying to clean up the mess created by ADP!

Elections Report (Vince Lamb via report):

  • Board Development Committee recommends that candidate Mark Gilbert for the position of Director of Campaigns and Actions. No other candidates were recommended.

Motion to accept the Committee’s Report: made by Bobby Rodrigo and seconded by Egberto Willies. Motion passed unanimously.  Director Billy Sears and Secretary Vince Lamb were absent.

Membership Report (Debilyn Molineaux and Tim Danahey)

  • Dues paying membership has grown by over 25% in the last 12 months.

Campaigns Report (Debilyn)

  • Monthly events are scheduled through September.

Newsroom Report (Egberto Willies)

  • Vacations have stretched the team, and those filling in are busy vetting and posting recommended articles. Our Facebook presence continues to grow: just under 200K more likes than a year ago.

Partnership Report (Vince Lamb via report)

  • The Coffee Party USA has been asked to endorse  Fair Elections during a work session on June 2 and is recorded here:

Motion to approve the endorsement: made by Vince Lamb, second by Debilyn Molineaux. Board voted unanimously to approve.  Billy Sears was absent.

  • Common Ground Texas has asked to collaborate with us.  Egberto Willies will be the point person.

Internet Infrastructure (Bobby Rodrigo)

  • Blogtalkradio how listenership is improving since postings have been added to the main Facebook page.
  • The team is exploring using a WordPress “front-end”  for the next website overhaul and maintaining Nationbuilder as the “back-end”.
  • Radio show listings  have been added to the website.

Executive Session

The Board entered Executive Session at 6:55 p.m. Pacific and exited at 6:59 p.m. Pacific, having made no motions.

Schedule Next Meeting and Adjourn

The next meeting will be held July 14, 2015 at 8pm Eastern. Directors checked out. The meeting was adjourned at 7:03 p.m.

Respectfully submitted: Debilyn Molineaux, President

Approved July 14, 2015

May 12, 2015

by JKL

Call to Order and Note of Attendance

P – Debilyn Molineaux (President, IIWG, Volunteers, SAI, Channels)

P – Jeanene Louden (Treasurer, Legal/Accounting, Acting Fundraising)

P – Vince Lamb (Secretary and Board Development)

P – Bobby Rodrigo (Internet Infrastructure)

P – Egberto Willies (Newsroom)

P – Billy Sears, (Community Actions and Engagement)

A – Tim Danahey (Public and Member Relations)

The meeting was called to order at: 5:05 PM PST/8:05 PM EST. Debilyn presided and Jeanene ran the Maestro Board. Members checked in.

President’s Report

Debilyn reported that she felt very optimistic about the progress of the Coffee Party and was looking forward to meeting the board members in person during the Annual Meeting in August.

Secretary’s Report

Vince reported that the minutes for April 1, 2015 meetings have been shared and are awaiting review and approval. They were approved by the end of the meeting. Jeanene reported that the minutes for the past two meetings have not been posted publicly. She will do so soon.

The following motion was made on the Facebook group:

Moved by Bobby Rodrigo and seconded by Egberto Willies to ban David Brown.  The motion passed 7-0. Discussion included a copy of a very nasty message sent to a Director.

In addition, Facebook was used to change the meeting day and time to Tuesdays at 8:00 PM EDT/5:00 PM PDT through the summer by a poll of the Board members.

Treasurer’s Report

Jeanene reported that April was our best month for income since she became Treasurer in January 2013. The number of member transactions was well past the 200 mark, the benchmark previously established as essential for solvency and sustainability. It is time to put our focus on raising money for the Bylaw-required Annual Meeting, tentatively scheduled for August in Colorado. The current Profit/Loss and Balance Sheets were made available to Directors earlier today.

She also reported that the biannual registration as a non-profit corporation in Washington, DC, was due and paid in April. She took the opportunity to change our Registered Agent from CT Corporation to Washington DC Registered Agent LLC. CT has serially underperformed for the Coffee Party and cost 5x more than our current vendor.

The project to add an alternative credit card processor to our current PayPal only system should be completed before the new fiscal year, which begins on July 1, 2015.

Executive Session: The board entered executive session. The board exited executive session.

Internet Infrastructure

Bobby reported that the new website design will go online tonight.  He came across some ownership issues with the content.  He and Debilyn will meet offline to discuss them.

Board Development

Vince reported that two applicants for the Board are going through vetting.

Strategy and Implementation

Debilyn reported that the End State Goals that the board had approved last month are having strategies for implementation developed.

Upcoming BlogTalkRadio Shows

“Living Room Conversations: Free trade, jobs, and TPP”. May 28 5:30 pm Pacific

“Lunch with Louden: March Against Monsanto”, Thurs Noon Pacific/3PM Eastern

Schedule Next Meeting and Adjourn

The next monthly business meeting is scheduled for 8 PM EDT/5 PM PDT on June 9, 2015. The meeting adjourned at 8:59 PM EST/5:59 PM PT. The members checked out.

Respectfully submitted,

Vince Lamb, Coffee Party USA Board Secretary

Approved June 9, 2015

April 1, 2015

by JKL

Call to Order and Note of Attendance

  • P – Debilyn Molineaux (President, IIWG, Volunteers, SAI, Channels)
  • P – Jeanene Louden (Treasurer, Legal/Accounting, Acting Fundraising)
  • P – Vince Lamb (Secretary and Board Development)
  • P – Bobby Rodrigo (Internet Infrastructure)
  • P – Egberto Willies (Newsroom)
  • P – Billy Sears, (Community Actions and Engagement)
  • P – Tim Danahey (Public and Member Relations)

The meeting was called to order at: 6:04 PM PST/9:04 PM EST. Debilyn presided and Jeanene ran the Maestro Board. Members checked in.

Secretary’s Report

Vince reported that the minutes for February 11, 2015 and March 4, 2015 meetings have been approved.

Vince also reported on the meeting of the Board Development Work Group. The eligibility deadline for membership has passed. There are two weeks remaining to recruit current member volunteers to run for the Board. There are two potential candidates known, and many to recruit. The next meeting will involve reviewing the candidate vetting documents.

Treasurer’s Report

Jeanene reported on the results of the membership drive. The Coffee Party had the highest number of memberships paid during a month (191) since the organization switched from Blue State Digital to Nationbuilder. Jeanene projects that the organization will be solvent by the end of April.

Meeting dates and times

Debilyn asked if the monthly business meetings should be moved to the second or third week of the month so that up-to-date financials can be provided in a timely manner (today is the first of the month and there is no way the financials can be ready in one day).  In addition, meetings will have to be held on another day of the week because Vince will not be available Wednesdays during May through August. The day and time of the next meeting will be determined on the Board Facebook group.

End State Goals

Debilyn shared the document from the Strategy and Planning Work Group on the Coffee Party’s End State Goals.  A lively discussion ensued about the document.  The line “Justice: Support and endorse equity in the treatment of people” was added to the document under Local Empowerment.

Tim moved that the meeting be extended 30 minutes.  Debilyn seconded. The the motion passed unanimously.

Debilyn moved that the End State Goals be approved as amended by the addition of one line about justice. Egberto seconded. The motion passed unanimously (7-0).

Chapter Development

Bobby reported on his progress cleaning up documents to be shared. He also discussed the status of state and local pages on Facebook, including which ones are under Coffee Party control. Tim suggested that the Coffee Party work on enforcing the trademark for the Coffee Party logo, especially on Facebook. A discussion about the purpose of controlling our trademark and working on local groups ensued.

Online Merchandising

Tim shared a proposed agreement with Eryn Taylor to contract out our online merchandising and invited the board to examine it. A discussion ensued about the document.

Jeanene moved the Board accept the merchandising agreement with Eryn Taylor. Egberto seconded. The motion passed unanimously (7-0).

Executive Session 

The board entered executive session.  The board exited executive session.

Schedule Next Meeting and Adjourn

The next formal business meeting will be scheduled for the second or third week of May.The meeting adjourned at 10:29 PM EST/7:29 PM PT.The members checked out.

Respectfully submitted, Vince Lamb, Coffee Party USA Board Secretary

Approved: May 12, 2015

March 4, 2015

by JKL

Call to Order and Note of Attendance

  • P – Debilyn Molineaux (President, IIWG, Volunteers, SAI, Channels)
  • P – Jeanene Louden (Treasurer, Legal/Accounting, Acting Fundraising)
  • P – Vince Lamb (Secretary and Board Development)
  • P – Bobby Rodrigo (Internet Infrastructure)
  • A – Egberto Willies (Newsroom)
  • A – Billy Sears, (Community Actions and Engagement)
  • A – Tim Danahey (Public and Member Relations)

The meeting was called to order at: 6:10 PM PST/9:10 PM EST. Debilyn presided and Jeanene ran the Maestro Board. Members checked in and welcomed Bobby Rodrigo to the Board of Directors.

President’s Report

Debilyn reported that she will be in New York City next week for the National Conference of Independents. Independent Voters will provide a table for the Coffee Party. Debilyn will report on the conference at the next business meeting.

Debilyn sent out the first email to notify the members, potential members, and potential candidates about the board elections.

Secretary’s Report

Vince reported that the minutes for the February 11, 2015 have been shared with the board members and have three signatures so far.  One more signature is needed for approval.

He also reported on two votes taken on the Board of Directors Facebook page.

1) The Board voted unanimously to accept the by-laws review document from the attorney on February 17th.  The motion was moved by Jeanene, seconded by Debilyn, and approved 6-0.  

2) The Board voted unanimously to appoint Bobby Rodrigo as the director in charge of Internet Infrastructure on February 28th. The motion was moved by Debilyn, seconded by Egberto, and approved 6-0.

Treasurer’s Report

Jeanene reported that she did not have the Treasurer’s Report ready, but that she would be able to provide January and February Financials on Monday or Tuesday on the Board of Directors Facebook Group. She reported that the bills have been paid and the credit card has also been paid off. Most members whose membership has been up for renewal have renewed and that there are new memberships coming in. She is working on a process to alert people of their up-coming automatic renewal.

New Project Presentations for Approval

Debilyn reported in writing about the Coffee Party App. Eryn is ready to proceed on it. Jeanene will draft a Letter of Understanding with details for Board to vote on at the Board of Directors Facebook group.

Debilyn also reported on the progress of the I <3 America t-shirts. Jeanene will draft a Letter of Understanding with details for Board to vote on at the Board of Directors Facebook group. Debilyn asked if t-shirts should be used as a membership premium in March. She also reported that Eryn is also ready to proceed.

Project Updates

  • Debilyn reported that Bobby is taking over the Website.
  • There was no Book Club report, as Billy was absent.
  • Debilyn listed the vacancies on the board that can be filled with appointments.
  • Debilyn reported that she shared access to the Calendar of Opportunity with a staffer from the Transpartisan Movement, who has been maintaining it and is adding events to the calendar.
  • Bobby suggested that the Coffee Party participate in Hemp History Month.  He justified this as an opportunity to interface with other groups and recruit members.  Debilyn asked Bobby to write up a proposal and submit it for consideration at the next meeting.

Executive Session

The board entered executive session. The board exited executive session having made no motions.

Schedule Next Meeting and Adjourn

The next formal meeting is scheduled for Wednesday, April 1, 2015 at 9:00 PM EDT/6:00 PM PDT. The members checked out. The meeting adjourned at 10:00 PM EST/7:00 PM PT.

Respectfully submitted, Vince Lamb, Coffee Party USA Board Secretary

Approved April 1, 2015

February 11, 2015

by JKL

Attendance

  • P – Debilyn Molineaux (President, IIWG, Volunteers, SAI, Channels)
  • P – Jeanene Louden (Treasurer, Legal/Accounting, Acting Fundraising)
  • P – Vince Lamb (Secretary and Board Development)
  • P – Egberto Willies (Newsroom)
  • P – Billy Sears, (Community Actions and Engagement)
  • P – Tim Danahey (Public and Member Relations)

The meeting was called to order at: 6:02 PM PST/9:02 PM EST. Debilyn presided and Jeanene ran the Maestro Board. Members checked in.

President’s Report

Debilyn reported on the Boulder Conference, which was the Transpartisan Movement Design Meeting.  She just returned home a couple of hours before the meeting. Coffee Party was the only grassroots organization present. The others present were political insiders, major players, business people and dialogue experts.

Secretary’s Report

Vince reported that the minutes for January 28, 2015 have been approved, but still need one more director to review and either approve, not approve, or abstain.  The minutes for February 4, 2015 have been posted and needed review and approval from all directors at the start of the meeting. They were approved by the end of the meeting.

Jeanene discussed the possibility of having work sessions instead of formal meetings, as the bylaws only require one meeting per month. Work sessions don’t require either an agenda or formal minutes. If a motion is required, then either it will be discussed at the next meeting or a meeting will be convened. The members agreed to hold formal business meetings monthly from here on out with work sessions each week.

Treasurer’s Report
The Treasurer’s Report was tabled until the next meeting.

New Project Presentations for Approval

There was a discussion about whether the Board needs to know about Work Group projects.  The answer is yes. The board needs to be kept informed about project proposals and projects need to be approved by the Board before they are undertaken.

The projects currently being worked on include a CPUSA App, Merchandising, and a plan for Member and Public Relations.Debilyn will put them in google docs and post the links to the Board Facebook Group.

Executive Session

The board entered executive session. The board exited executive session not having made any motions.

Project Updates

Billy reported on the Coffee Party Book Club selection for February:  “Reclaiming Civility in the Public Square.” There is a radio show scheduled on February 24 at 8:30 p.m. ET.  Guests are authors Cassandra Dahnke and Tomas Sporath. Tim and Debilyn reported on the progress of the Membership drive “I <3 (w coffee cup) America.”

Jeanene and Debilyn discussed the projects scheduled for March which include Online conversations, Coffee Shop Chats, Pi Day, and the next Book Club selection.  Debilyn will be at IndependentVoting.org on 3.14.15 in New York City.

The projects scheduled for April include the launching of the Bill Club (Legislative Review) and relaunching Movie Night in addition to another installment of the Book Club.

A discussion ensued about the response to Tim’s internet radio shows in contrast to the average response to our BlogTalkRadio shows. A work session dedicated to Coffee Party media was suggested.

Tim brought up a request from email about starting a Canadian Coffee Party.  Vince mentioned that such an organization already exists. Tim offered to contact them to see about mutual cooperation. Another email Tim mentioned prompted a conversation about what issues to organize around and how to organize and mobilize locally. Tim praised Billy for his efforts in local organization and outreach.

Schedule Next Meeting and Adjourn

The next formal business meeting is scheduled for Wednesday, March 4, 2015 at 9:00 PM EST/6:00 PM PST. The meeting adjourned at 10:02 PM EST/7:02 PM PT. The members checked out.

Respectfully submitted, Vince Lamb, Coffee Party USA Board Secretary

Approved April 1, 2015

February 4, 2015

by JKL

Attendance

  • P – Debilyn Molineaux (President, IIWG, Volunteers, SAI, Channels)
  • P – Jeanene Louden (Treasurer, Legal/Accounting)
  • P – Vince Lamb (Secretary and Board Development)
  • P – Egberto Willies (Newsroom)
  • A – Billy Sears, (Community Actions and Engagement)
  • P – Tim Danahey (Public and Member Relations)

Opening

The meeting was called to order at: 6:08 PM PST/9:08 PM EST. Debilyn presided and Jeanene ran the Maestro Board led us through check in.

Secretary’s Report

The minutes for January 21, 2015 meeting have been approved.  The minutes for January 28, 2015 have been posted and are awaiting approval.

Elections

The Board discussed the proposed procedure submitted by the Board Development Work Group/Elections Committee, including letters of recommendation for candidates, the possibility of in-kind memberships for volunteers, the responsibilities of the elections committee, and the schedule of which positions are up for election this year: Secretary and three Directors.

Jeanene volunteered to examine the updated position descriptions with members of the election committee.  Jeanene also volunteered to start a schedule of the positions open.

MOTION: That the elections procedure be approved as written (Jeanene moved and Vince seconded).  The motion passed unanimously (5-0-1 with Billy Sears absent).

By-Laws Update

Debilyn reported that the By-laws are being reviewed by our attorney. In-kind memberships may be considered for inclusion in the revision.

President’s Report

Debilyn linked us to a report describing the volunteer metrics for January 2015 and used it as an example of the kind of metrics other work groups should expect to see in a few weeks.  She also asked for ways to get volunteers to work groups more quickly.  Tim referred us to his plan for Public and Member Relations.

The rest of the agenda was postponed until next meeting.

Closing

The members checked out. The meeting adjourned at 10:02 PM EST/7:02 PM PT. The next meeting is scheduled for Wednesday, February 11, 2015 at 9:00 PM EST/6:00 PM PST.

Respectfully submitted,

Vince Lamb

Coffee Party USA Board Secretary

Approved: February 18, 2015

January 28, 2015

by JKL

Attendance

  • A – Debilyn Molineaux (President, IIWG, Volunteers, SAI, Channels)
  • P – Jeanene Louden (Treasurer, Legal/Accounting)
  • P – Vince Lamb (Secretary and Board Development)
  • P – Egberto Willies (Newsroom)
  • P – Billy Sears, (Community Actions and Engagement)
  • P – Tim Danahey (Public and Member Relations)

Opening

The meeting was called to order at: 6:04 PM PST/9:04 PM EST. Jeanene presided, ran the Maestro board and led members in check-ins.

Secretary’s Report

Vince reported that the minutes for January 21, 2015 have been shared and are awaiting review and approval.  The minutes for January 14, 2015 have been approved. The minutes for December 30, 2014 and January 7, 2015 have been approved and posted.

Elections Committee Proposal 

MOTION: Jeanene moved and Egberto seconded that we accept the March 31st date for last day to be a member in order to vote in this year’s elections. Motion passed unanimously (Debilyn Molineaux absent).

The rest of the proposal from the Elections Committee will be examined by the Board next week after the Elections Committee meets.  The Elections Committee needs time to incorporate all the comments made in their document. With this approval we cn now start publicizing the March 31 deadline for membership and notification to members about the new requirement that applicants be participants in a work group (have Coffee Party volunteer experience).

President’s Report

January recap

Jeanene: The Citizens United fifth anniversary (#CU5) event was a success, with hundreds of people present despite the snow.  Coffee Party was able to connect with leaders in many like minded organizations. Jeanene praised the Coffee Party’s contribution to the event including video and still photography from volunteer journalism students at American University.

Jeanene and Billy: Book Club was a success, including the radio show, which went very well.  Billy still needs to work on the metrics, including the numbers of books sold and the money raised.

Jeanene:  $5 for 5 Birthday fundraising was a success.

Newsroom

The Facebook page surpassed 550,000 likes during the past week. (Earlier today, the page had 555,555 likes.)  Jeanene and Debilyn posted a selfie from DC toasting the Newsroom for passing the milestone. Many happy newsroomers responded in kind!

Volunteers

The Coffee Party has added 10+ new volunteers this week.  We currently have have five active and regularly meeting work groups.

Project Updates

February

Billy reported on the February Book Club selection, “Reclaiming Civility in the Public Square.” Tim proposed sending notices to up to 1000 book stores about the Coffee Party Book Club every month.

Tim and Jeanene reported on the February membership drive, “I <3 America.” A brainstorming session ensued about how to promote and implement the membership drive.  The logistics of passing out swag, especially bumper stickers, T-shirts, and videos (DVDs) for various membership levels was also a topic of conversation along with the timing of the promotion of the membership drive in the February Newsletters.

On the topic of the Newsletter, Tim wanted to know what kind of support he could provide including looking for volunteers.

March

Egberto reported progress on the project he and Bobby are planning to use the basic Living Room Conversations format with video to open conversations with members.

Jeneane talked about Coffee Shop Chats.  She is inspired to have an Ultimate PI Day on 3/14/15: Coffee and pie (tea and cocoa welcome) – and, if we eat pie at 9:26, we have 3.1415926!  More from the fundraising work group on this later!

Executive Session

The board entered and exited executive session having made no motions.

Closing

The next meeting is scheduled for February 4, 2015 at 6:00 PM PST/9:00 PM EST. Jeanene led the directors in check outs. The meeting was adjourned at 10:08 PM EST/7:08 PM PST.

Respectfully submitted,

Vince Lamb

Coffee Party USA Board Secretary

Approved February 5, 2015

January 21, 2015

by JKL

Attendance

  • P – Debilyn Molineaux (President, IIWG, Volunteers, SAI, Channels)
  • P – Jeanene Louden (Treasurer, Legal/Accounting)
  • P – Vince Lamb (Secretary and Board Development)
  • P – Egberto Willies (Newsroom)
  • A – Billy Sears, (Community Actions and Engagement)
  • A – Tim Danahey (Public and Member Relations)

Opening

Debilyn called the meeting to order at 9:10 PM Eastern. Egberto ran the Maestro board and led us through check-ins.

Reports

Secretary’s Report – Vince

Given the challenges Vince is facing with his recent move and a current illness, Jeanene offered to catch up the minutes.

President’s Report – Debilyn

The proposed Elections Committee Process has received comments that are in the process of being resolved. Directors need to make their final review by this weekend.

Our D&O attorneys have filed a motion to dismiss the filed complaint.  She and Jeanene will meet with them tomorrow.

Citizens United Birthday Rally at the US Chamber of Commerce

Jeanene and Debilyn attended the rally at Lafayette Square in Washington DC earlier today. The snow did not prevent a good turnout of enthusiastic people. Videos have already been posted on our Facebook page.

Newsroom Project Proposal – Egberto

The Newsroom is investigating the possibility of conducting a video engagement with members and followers using the Living Room Conversations approach to bringing people from different perspectives together.

Executive Session

The Board went into and out of executive session having made no motions.

Closing

The next meeting will be held Wednesday, January 28, 2015 at 9 PM Eastern. Egberto led us through checkouts.

Respectfully submitted,

Jeanene Louden, Treasurer of the Board of Directors

Approved: February 4, 2015

January 14, 2015

by JKL

Attendance: a quorum was present.

  • P – Debilyn Molineaux (President, IIWG, Volunteers, SAI, Channels)
  • P – Jeanene Louden (Treasurer, Legal/Accounting, Acting Fundraising)
  • A – Vince Lamb (Secretary and Board Development)
  • P – Egberto Willies (Newsroom)
  • A – Billy Sears, (Community Actions and Engagement)
  • P – Tim Danahey (Public and Member Relations)

Opening

Debilyn called the meeting to order at 6:03 PM Pacific. Jeanene ran the Maestro Board and led us through check-ins.

Secretary’s Report

Bylaws review – Debilyn

MOTION:  It was moved by Debilyn and seconded by Tim That the Board approve the Bylaws amendments as presented, pending review and approval of legal counsel.

Discussion

These proposed amendments were discussed at length at last week’s meeting. Tonight, an objection to term limits was raised. After discussion the consensus was that even though term limits have been in place since 2011 Bylaws were approved by the Transition Team, they should be reconsidered now. However, the motion on the floor brings to completion several issues under discussion for three years: we agreed to review term limits during next year’s Bylaws Review process.

MOTION PASSED UNANIMOUSLY (4 yes, 0 no, 2 not present – Billy Sears and Vince Lamb). Per the Bylaws a vote to amend the Bylaws requires a ⅔ majority, which is reflected in this vote. Debilyn will deliver the proposed amendments to the attorney and report back as soon as she gets his response.

The President and Treasurer have historically served concurrent two-year terms. Based on the new three-year terms, there are two options to achieve having one officer elected each year.

  1. In 2016, extend the current term of the President OR Treasurer by one year.
  2. In 2016, elect the President OR Treasurer for a shortened one year term.

These options will be discussed in the coming year and decided at a later time.

The proposal for the structure and function of the Elections Committee will be discussed and voted upon next week assuming the attorney finds no objections to today’s Bylaws amendments.

Treasurer’s Report – Jeanene

The draft Profit/Loss and Balance Sheets for the first and second quarters of FY14/15 were made available for review and discussion. We are stable at the moment and hoping for a great fundraising drive in January and a great membership drive in February.

President’s Report – Debilyn

She and Jeanene will be meeting with our D&O appointed legal counsel next week, following the Citizen’s United Rally in Washington DC.

New Project Presentations for approval

  • Happy Birthday / $5 for 5 years, $10 for the next 5 years. Billy has started the project.
  • New Membership drive in February:  “I [heart] 3 America: Coffee Party USA”. Tim is taking the lead with the campaign and possible related merchandising. He will be assisted by Eryn.
  • Coffee Shop Chats in March are being discussed by the Fundraising Workgroup. Debilyn and Jeanene are participating with this team until a Director for Fundraising is seated.

Executive Session

The Directors went into and out of Executive Session without having made any motions.

Closing

The next meeting is scheduled for January 21, 2015, at 9 PM Eastern / 6 PM Pacific. Jeanene led us through checkouts. The meeting was adjourned at 10:10 PM Eastern.

Respectfully submitted:

Jeanene Louden, Treasurer of the Board of Directors

Approved: January 28, 2015

January 7, 2015

by JKL

Attendance

  • P – Debilyn Molineaux (President, IIWG, Volunteers, SAI, Channels)
  • P – Jeanene Louden (Treasurer, Legal/Accounting, Acting Campaigns and Actions, Acting Fundraising)
  • P – Vince Lamb (Secretary and Board Development)
  • P – Egberto Willies (Newsroom)
  • P – Billy Sears, (Community Actions and Engagement)
  • P – Tim Danahey (Public and Member Relations)

Opening

Debilyn called the meeting to order at 6:06 PM Pacific.  Debilyn and Jeanene took notes for minutes (Vince has no computer tonight). Debilyn and Jeanene shared operation of the Maestro control board. Jeanene led the Board in check-ins.

Secretary’s Report

Minutes – Vince is moving so the December 30, 2014 minutes are not yet ready.

Bylaws review – Debilyn led us through the changes to the Bylaws proposed by the Board Development Workgroup. The recommendations:

  • Change the terms of office from two to three years, beginning with 2015 elections (provides more continuity for the organization). This has been under discussion since 2012.
  • Require members be in good standing by March 31st and still in good standing at the time of the election in order to vote (allowing for  informed voters).
  • Move details of running the election from the Bylaws to a policy document reviewed annually by the Board Development Workgroup and approved by the Board of Directors (allows for more reasonable and flexible deadlines, set by the volunteers doing the work)
  • Removes the titles of Workgroups from the Bylaws, (establishing flexibility to shift responsibilities within the Board of Directors as needed to fulfill the Coffee Party mission).
  • Requires that Work Group Chairs and Elections Committee members be members in good standing.
  • Adds the requirement for candidates to sign:
    • 1) the Civility Pledge,
    • 2) the Non Disclosure Agreement, and
    • 3) the Mediation Agreement.

A motion was made to approve the Bylaws as amended. The vote was tabled for one meeting pending review by legal counsel. Directors should be prepared to revisit this motion at that time.

The procedures to comply with the proposed bylaws changes are drafted and shared for review and comment now. Directors should be prepared to vote on these procedures as soon as the legal review of the changes is complete.

Treasurer’s Report – Jeanene

The 990 (the tax return for private non profits) has been filed. YEAH. The draft financials (Profit/Loss and Balance Sheet) for the first and second quarters of this fiscal year should be available within the week. The report of the internal audit will be ready in March.

President’s Report

Our numbers of volunteers continue to grow. Directors were requested to contact our volunteer coordinator if workgroups identify new needs. Two requests were made at the meeting:

  • for volunteers specifically interested in data base management; and
  • for a Twitter Team to support the Newsroom.

Project Updates

January Engagement

  • Participation is very good to date for this month’s Book ClubUnstoppable: The Emerging Left-Right Alliance to Dismantle the Corporate State by Ralph Nader. The book club broadcast will air live on Coffee Talk Radio Monday, January 26th, at 8:30 PM Eastern / 5:30 PM Pacific.
  • Our petition to support a Constitutional Amendment to Reverse Citizens United has been launched. Our goal is 5,000 signatures. The campaign goal for all organizations collaborating on the petition drive is 5 Million signatures.
  • Coffee Party is a convener for a rally across the street from the US Chamber of Commerce in Washington, DC on January 21, 2015, the 5th anniversary of the Citizens United decision. We agreed to take T-shirts and bumper stickers to give away to Coffee Party attendees. Debilyn is looking in to the possibility of using Coffee Party volunteers for phone banking about event in DC
  • The Coffee Party 5th Birthday is January 26, 2015. Billy presented a birthday fundraising idea: Give $5 in honor of 5 years of Coffee Party OR give $10 in support of 5 more years.

February Engagement

  • Membership Drive
  • Valentine’s Day – Love Your Country, Join the Coffee Party!
  • Recruit Elections Committee members
  • A Monthly Event – something about civility, practice and training?

Farther out: the various workgroups are looking at:

  • Bill Club (like Book Club, but “meeting” to discuss upcoming legislation and whether/how Coffee Party should participate;
  • Community Support: for groups that want to meet and act in their communities; and,

Executive Session

The Board went into Executive Session. The Board came out of Executive Session not having made any motions.

Closing

The next meeting is scheduled for January 21, 2015 at 9pm Eastern / 6pm Pacific. Jeanene led us through check-outs.

Respectfully Submitted, 

Jeanene Louden

Treasurer of the Board of Directors

Approved: January 26, 2015

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