Board Meeting Minutes Coffee Party USA

INCITE CIVILITY AND REASON

July 1, 2014

by JKL

Attendance

P – Debilyn Molineaux, Acting President, Volunteers & Members
P – Jeanene Louden, Treasurer and Managing Director
P – Vince Lamb –  Secretary
P – Dan Aronson, Channel Partnerships
P – Cameron Michaels (Kruger), IIWG Director, Acting Development
P – Egberto Willies, Campaigns and Actions

Meeting was called to order at 7:05 PM EDT.
Debilyn was presiding and Jeanene ran the Maestro board.
Members checked in.

Vision

Debilyn led a discussion about the vision for Coffee Party USA going forward.  She directed the Board to a draft document about the Coffee Party’s future. We discussed ways to work together on line between meetings and decided to use a closed Facebook group.

By-Laws

The edit of the By-Laws document to reflect the amendments made in October 2013 needs to be formally approved.  MOTION:  the Board approve the revised By-Laws document.  Moved by Jeanene, seconded by Egberto and passed unanimously.

Minutes

Minutes for last week’s meeting have four yes votes and are approved. Jeanene asked that all Directors indicate approval or disapproval, but that no one not review the minutes.

Financial Report

Date 7/1/2014
PayPal Balance 692.74
US Bank Balance 1,892.27
PayPal – USB 0.00
Total 2,585.01
A/P* 1,100.00
Debt** 9,100.00
Credit Card Bal 0.00
Reserve Acct Bal 0.00

*estimated average monthly expense without additions
** no debt payments scheduled for this month

Jeanene reported that all bills from last month have been paid except no debt payment has been or will be made.  The rock bottom budget is $1100 per month.  She recommended that all people who asked for a membership refund have physical checks written to them.  In addition, Paypal shows that there are still new memberships coming in.  Egberto asked that it be put into the record that he suggests people who quit the Coffee Party not be refunded, while those who are ejected get a refund.

Elections

Vince reported on the status of elections.  All candidates passed their background checks.  Vince is working on scheduling BlogTalkRadio interviews with candidates, beginning with Debilyn on Friday at 1 PM EDT.  Interviews with Jeanene and Tonya still need to be set up.  Also, Dan is experimenting with a secure platform for the elections.  Egberto will be composing an email blast to be sent out to the members in the next week.

Vacancies

Vacant Board positions with no candidates pending were reviewed and likely nominations were discussed.  MOTION:  to appoint and begin the vetting process for Billy Sears to fill the membership position board. Moved by Debilyn, seconded by Egberto and passed 5-0-1. (Dan abstained.)

Transition Team Recommendations

Debilyn asked to schedule a meeting during which Leah could present the infrastructure recommendation from the Transition Team that was never formally adopted by the Board in 2012.  The meeting was proposed for Thursday July 10th at 5 PM EDT.  All members voted to accept.

Website

Debilyn reported on the status of website redesign.

The board entered executive session.

MOTION: to send letter to people who are banned offering a refund.  If they respond and request a refund, we will refund their membership dues, pro-rated.  Moved by Jeanene, seconded by Egberto, and passed unanimously.

MOTION: to allow voting between meetings in the new BoD Facebook page.  Moved by Dan, seconded by Egberto, and passed unanimously.

The board left executive session.

Members checked out.
The meeting adjourned at 8:16 PM EDT.

Vince Lamb
Coffee Party Secretary

June 24, 2014

by JKL

Attendance

P – Debilyn Molineaux, Acting President, Volunteers & Members
P – Jeanene Louden, Treasurer and Managing Director
P – Vince Lamb –  Secretary
P – Dan Aronson, Channel Partnerships
P – Cameron Michaels (Kruger), IIWG Director, Acting Development
P – Egberto Willies, Campaigns and Actions

Meeting was called to order at 7:05 PM EDT.
Debilyn was presiding and Jeanene ran the Maestro board.
Members checked in.

Board entered executive session.

MOTION: In executive session, and relevant to sexual harassment charges against Dan Aronson, it was resolved:

1. that Dan is not guilty of sexual harassment (per legal definition);
2. that he is guilty of violating the civility pledge;
3. that while baited into an uncivil dialog by other uncivil participants, his behavior was unbecoming a Director of Coffee Party USA;
4. that Dan remove his history from The Coffee Party Organizers National Team and The Original Coffee Party Facebook pages, and refrain from commenting there again until the end of his term as Director in July 2014;
5. that, if he is unable to remove his posts, we request the respective page administrators remove his comments; and
6. that Dan’s apology to the Board be forwarded to the membership via these minutes.

Dan Aronson: I apologize if any of the comments I made offended anyone, or reflected badly on the rest of the BoD.  I love the Coffee Party and am dedicated to its mission, and sometimes my passion for that cause gets the better of me.  So again, I apologize for any perceived breach of civility or my civility pledge.   I appreciate your patience as I continue to work to improve my self-control.

Motion passed: 5-0 (Dan abstained).

Motion: Whereas we believe that our membership had a higher expectation of privacy than the level of security guaranteed by District of Columbia law, we resolve that we notify our members that that according to DC law, we must provide name and address information upon request,  and that we send instructions on how to delete their address information in NationBuilder should they not want it shared.  

Jeanene moved and Debilyn seconded.  Motion passed 5-0-1 (Egberto abstaining).

Board left executive session.

Minutes
Vince reported that Minutes for June 17, 2014 have been approved.

Bylaws
Debilyn reported on the status of the Bylaws.  She asked for approval of document edited to reflect the October 2013 amendments.  She requested that members read the document online and then the board would consider it at the next meeting.

Financial Report – Jeanene

Date 6/27/2014
PayPal Balance 227.49
US Bank Balance $2474.17
PayPal – USB 0.00
Total 2,701.66
A/P 480.00
*Debt 9,100.00
Credit Card Bal 53.90
Reserve Acct Bal 0.00

* No debt payments made this month

Elections – Vince
Vetting is completed.  The slate of candidates have been announced.  All the remaining candidates have either signed the elections pledge or promised that they would.

Jeanene reported on board vacancies.  She proposed that the current vacancies should be filled by appointment.  Background checks are happening now, so it would be easy to include more people.  She asked if the vetting committee is available to vet our nominations. Kathleen Morgan and Bobby Rodrigo were proposed to be co-chairs of the Board Development Committee.  This matter will be considered as a major topic at the next board meeting.

Membership
The board discussed the implementation of the membership policy.

Motion: Whereas we have compiled a list of individuals who have been banned from the JTCPM Facebook page, we move to revoke or deny membership of all individuals on the list.  

Jeanene/Dan.  Motion passed unanimously.

Members checked out.
The meeting was adjourned at 8:29 PM EDT.

Vince Lamb
Secretary

 

June 17, 2014

by JKL

Attendance
P – Debilyn Molineaux, Acting President, Volunteers & Members
P – Jeanene Louden, Treasurer and Managing Director
P – Vince Lamb, Secretary
P – Dan Aronson, Channel Partnerships
P – Cameron Michaels (Kruger), IIWG Director, Acting Development
P – Egberto Willies, Campaigns and Actions

Meeting called to order at 7:04 PM EDT.
Debilyn was presiding and Dan ran the Maestro board.

Minutes for June 10, 2014, were approved.

Financial Report  - Jeaenne
A financial report was not available for tonight’s meeting.

Membership

Debilyn led a discussion about who would enforce the Membership policy that was approved last week and how they would do so.  The understanding right now is that the membership team is doing the reviewing.  One proposal would have the membership team compile a list of people banned from the Join The Coffee Party Movement Facebook page and pass it to the membership team monthly, who would deliver it to the board for action.  The compiled list could also be passed along to all the page admins and content creators.  Another proposal involved how to allow people to return after they were banned from the Facebook page and removed from membership.  The possibility of returning money to people who have been banned was also discussed.  This will entail banning the same people at Nation Builder so that they cannot rejoin until readmitted.  It was noted that returning money is not required by the By-Laws.

MOTION:  Direct the Membership Team to apply the enforcement plan for Policy: Revocation of Membership and report back to board. (Motion by Vince, seconded by Cameron). Motion passed unanimously.

Continuing the topic of membership, currently only members of the IIWG are allowed access to the database to approve membership in the closed Coffee Party Members Facebook page.  This allows only paid members in.  Also, discussion of who is a member and who is not ensued.  The suggestion was made to wait for Membership Team to present revocation list and clean up our list.

Elections – Vince

  • Eight candidates have survived the first round of vetting.  They have letters in on time, plus some.  Interviews have begun, scheduled for this week.
  • Leah is working on getting background checks done.  They may not be complete prior to release of ballot.  Vince will run some free background checks as a preliminary check.

Executive Session
Board entered executive session for special meeting.

MOTION: Our only Facebook communication to members should be through the members-only closed group “Coffee Party Members.” Further, that we invite all members to the group after the Membership Team report is implemented.  Moved by Jeanene and seconded by Egberto.  Motion passed unanimously.

Board left executive session.

Members checked out.
Meeting adjourned at 8:31 PM EDT.

Vince Lamb
Secretary

 

June 10, 2014

by JKL

P – Debilyn Molineaux, Acting President, Volunteers & Members
P – Jeanene Louden, Treasurer and Managing Director
P – Vince Lamb, Secretary
P – Dan Aronson, Channel Partnerships
A – Cameron Michaels (Kruger), IIWG Director, Acting Development
P – Egberto Willies, Campaigns and Actions

Leah Spitzer joined the call to talk about elections.

Meeting called to order at 7:05 PM.

Debilyn presiding.

Members checked in with personal updates.

Vince and Leah gave a presentation on the elections.  Leah was forwarded emails of all the applications that arrived through NationBuilder.  Vince will forward to Leah all applications that were sent directly to him.  Leah, Egberto, and Vince will be on a separate call tomorrow morning to discuss the election process. Vince will work on a tactful rejection letter for those applicants who may be disqualified as members.

Debilyn and Jeanene must remain uninvolved with any election process/procedure because they are candidates.  Vince and Leah will coordinate responses to queries about the election process.

Vince and Leah need to find someone outside the vetting committee and Board to set up the internet infrastructure so that the confidentiality and integrity of the vote (secrecy and proper counting of the ballots) is maintained.  The previous election was run using the survey tool on Blue State Digital that turned out to connect the vote with the voter.  We need a system for voting that is fair and confidential.  The candidates will not be set until June 23rd and voting will not begin until July 10th.  One time vote per email–no forwarding allowed.  A research/implementation team consisting of Egberto, Dan, Vince, and Michael will look at voting systems and add their findings to a Google Doc.

The sense of the board was to continue informing the membership through press releases and not through podcasts on Blog Talk Radio because of potential appearance of electioneering.

Debilyn updated the board on the situation with last Sunday’s show on BlogTalkRadio: the content was deemed inappropriate due to election content prior to the announcement of vetted candidates.  The show was reloaded after deletion, but the person who reloaded it is unknown.  The offer was made for Bud to have his own BlogTalkRadio account that he has control of, so that he he is not using Coffee Party resources for premature campaigning.

Leah checked out at 7:51 PM EDT.

Minutes for June 2nd and 8th were approved.

Jeanene presented the work of the Membership Team so far, including a draft document outlining a  policy for revocation of membership. She has a list of about 400 people who were banned from either the Facebook page or the website during 2010-2011 (many by Annabel). Using similar criteria, a list of 2012 – Present produced a second list of 421 names (only a few are banned on both).  Board Members discussed the draft policy, a formalized version of the informal policy that has been in existence since 2010.

The motion was made on behalf of the The Membership Team to approve the formalized membership policy. Jeanene moved, Dan seconded, the motion passed with Debilyn abstaining and Cameron absent. (4-0-1-1).

The board entered executive session.

The board left executive session having made no motions.

Members checked out.

Meeting adjourned at 8:16 PM.

 

June 8, 2014

by JKL

Special Meeting

P – Debilyn Molineaux, Acting President, Volunteers & Members
A – Jeanene Louden, Treasurer and Managing Director
P – Vince Lamb, Secretary
P – Dan Aronson, Channel Partnerships
P – Cameron Michaels (Kruger), IIWG Director, Acting Development
P – Egberto Willies, Campaigns and Actions

The special meeting was called to order at 7:15 PM.

Motion: to delete the Coffee Talk Radio Show, Progressive Politics: Tennessee Style, from today pending advice from our attorney re electioneering.  Moved by Debilyn, seconded by Egberto, passed unanimously (Jeanene absent).

Meeting adjourned at 7:17 PM.

June 2, 2014

by JKL

P – Debilyn Molineaux, Acting President, Volunteers & Members
P – Jeanene Louden, Treasurer and Managing Director
P – Vince Lamb –  Secretary
P – Dan Aronson, Channel Partnerships
P – Cameron Michaels (Kruger), IIWG Director, Acting  Development
P – Egberto Willies, Campaigns and Actions

Debilyn was presiding with Jeanene running the Maestro conference.

Meeting was called to order at 7:03 PM EDT.

Members checked in.

Minutes -Vince posted all the minutes from May to Google Docs and shared them with the other members of the board for review and approval.

Jeanene said that the January 8th, 25th, and 26th and February 4th minutes are available for review.

The minutes for January 8 were approved by signature in the document.

Executive Session

The board moved to executive session.

Dan checked out at 7:40 PM EDT.

The board left executive session.

Elections

Board Development Group must be six to eight people.  We currently have four.  We need at least two more.  Debilyn asked the board to recruit people and have them email Vince.

BACP

The Big Apple Coffee Party has declared independence (disaffiliated themselves) from the national organization.  So, do they have any rights to Nation Builder or other Coffee Party assets?

Our Path Forward

Debilyn led a discussion on the path forward.  Suggestions (in addition to staying the course) included reaching out to new members, putting together a plan for progress after that.  The need is to do the job and follow legal advice.  The Coffee Party needs to walk its talk and  get maximum political participation out of every American to the best of their ability and capability.

Directors checked out.

The meeting adjourned at 8:12 PM EDT.

Minutes are now up-to-date.

by debilynm

May 27, 2014

by JKL

  • P – Debilyn Molineaux, Acting President, Volunteers & Members
  • P – Jeanene Louden, Treasurer and Managing Director
  • P – Vince Lamb –  Secretary
  • A – Dan Aronson, Channel Partnerships
  • P – Cameron Michaels (Kruger), IIWG Director, Acting  Development
  • P – Egberto Willies, Campaigns and Actions

Debilyn was presiding with Jeanene running the Maestro board.

Meeting was called to order at 8:37 PM EDT.

Members checked in.

Minutes – Vince

There were no old minutes ready to post or read.  Minutes for the meetings since April could be posted to Google Docs as early as this week.  Debilyn reported that she completed  one draft of minutes based upon the transcript we have prepared.  Jeanene has reached a stopping point with two other draft minutes, and will pick up again soon. Future minutes recreated by from the Maestro Conference recordings will be labeled as done by The Minutes Team.

Financial Report – Jeanene  

There is currently a PayPal balance of $177.11, a  US Bank balance of $2831.91, and a transfer of $400.00 from PayPal to US Bank for a total of $3409.02.  Accounts Payable is $1160.00 + $600.  There is a debt of $9,050.00, including a credit card balance of $53.90.

Membership – Jeanene

There has been about one membership cancellation per day.  On the other hand, there have been many new members.

Elections – Vince and Debilyn

Members have already announced that they are interested in running.  Application packets have been emailed to them. Vince will call an orientation meeting of the screening committee for Sunday. There will be a future meeting to go over the applications. Vince to post a call for nominations on local pages.

Tech Team – Cameron

Cameron will schedule a meeting with Michael, Richard, and Jordan.

Coffee Party Movie Night – Debilyn

Movie Night was postponed due to lack of planning time and volunteers.

Letter Writing Campaign & Petition Drive

Egberto presented a proposal to support Eric Yao with his California letter writing campaign to the California legislature to overturn Citizens United.  Egberto needs board approval for this.  A discussion ensued about partnering and about a similar nationwide effort by Calvin Sloan.

Motion: to partner up with Eric Yao of People for the American Way to letter-writing campaign and petition drive to overturn with Calvin Sloan of Citizens United. Jeanene moved and Egberto seconded, and the motion passed unanimously.

Debilyn notified the board that we were going over the allotted time.  The members agreed to continue.

Executive Session

The board went into executive session. The board left executive session.

Adjourn

Members checked out.

The meeting adjourned at 10:02 PM EDT.

Respectfully Submitted:
Vince Lamb
Secretary of the Board of Directors

May 20, 2014

by JKL

  • P – Debilyn Molineaux, Acting President
  • P – Jeanene Louden, Treasurer and Managing Director
  • P – Vince Lamb –  Secretary
  • P  - Dan Aronson, Channel Partnerships
  • P – Cameron Michaels (Kruger), Development and Fundraising
  • P – Egberto Willies, Campaigns and Actions

The meeting was called to order at 7:06 PM.

Members checked in with personal updates.

Agenda

  • Minutes
  • Financial Report
  • Membership
  • Elections
  • Volunteers
  • Director Vacancy
  • Executive Session
  • Adjourn

Minutes

A draft of the minutes for December 4th and December 18th have been transcribed by the Minutes Team and should be ready for the rest of the board to review and approve tomorrow.  Board members will be approving them on the electronic form at the top of the Google Doc by Thursday.  Vince will send the board an email when the minutes are ready to approve.

Jeanene reported that there were 50 views of the posted minutes today and 32 yesterday. This is much better than the 3 to 5 who would view when she was Secretary.

People are also leaving comments about posts with dates but no contents. This was meant to empower posting minutes out of order, but having them appear in order.

She also reported that the setting of the WordPress minutes blog had been changed and was working with volunteers to get access back. She can post but not change settings like removing John Cashon’s image in order to post Vince’s image.

Financial Report

Date 5/20/2014
PayPal Balance 352.79
US Bank Balance 2,719.41
PayPal – USB 0.00
Total 3,067.20
A/P 610.00
Debt 9,050.00
Credit Card Bal 53.90
Reserve Acct Bal 0.00

Membership

There are 10 completely new members since last week, bringing in $80 in annual sustaining memberships and $180 in annual memberships.

Elections

The email blasts to current and former members, as well as people on the mailing list who never were members went out.  We need more people for the interview committee.  Vince has been tasked to recruit people.  Jeanene edited the text to the Lunch with Louden Show episode (which has 95 listens so far) about the elections to correct the number of positions.  There should be a new show recorded to reflect the changes in positions open.

Volunteers

The Nationbuilder site went down yesterday for several hours.  A call with the volunteer tech team is being scheduled.

Coffee Party Movie Night needs one or two more volunteers.

Director Vacancy

We desperately need someone to take responsibility for the Internet Infrastructure position. Cameron came to the Coffee Party as a member of IIWG. Development is totally on hold right now and will be filled in the current elections. Cameron left the call for further discussion.

Motion: Cameron Kruger be the Internet Infrastructure Workgroup Director (IIWG)

The Motion was made by Jeanene, seconded by Egberto and passed unanimously with Cameron abstaining (absent).  

Executive Session

The board adjourned to executive session to discuss the advice received from legal council.

The board left executive session with no motions made, approved, or rejected.

Members checked out.

Meeting was adjourned at 8:32 PM EDT.

Respectfully Submitted:
Vince Lamb
Secretary of the Board of Directors

 

May 18, 2014

by JKL

  • P – Debilyn Molineux, Acting President
  • P – Jeanene Louden, Treasurer and Managing Director
  • P – Vince Lamb –  Secretary
  • P – Dan Aronson, Channel Partnerships
  • P – Cameron Michaels (Kruger), Development and Fundraising
  • A – Egberto Willies, Campaigns and Actions

Meeting called to order at 8:06 PM EDT

Members checked in with personal updates.

Debilyn presiding

Agenda

  • Minutes
  • Elections
  • Executive Session
  • Schedule next meeting and adjourn

Minutes - Jeanene

The reference to “Annabel’s page” in the 10/23/14 draft minutes was clarified.  It was in reference to a “Join the We The People Movement” page Annabel had just started at the time.  The 10/23/14  minutes were approved.

Elections – Jeanene

It turns out we have eight positions open for election, not four: we had omitted the vacant and unfilled position (At Large Director 9), as well as the three new positions approved in the amendment to the Bylaws approved on 10/23/13.

We discussed whether the new positions should be open after one, two, or three years.   The reasoning and wisdom of expanding the board given that the organization has fewer members and no paid staff was discussed, but  the Bylaws have been changed and the board has to follow through with it.

The criteria for membership were discussed, given the amount of annual dues ($30) and people on installment payment plans who may not have paid all $30 before the election.

Terms for current  election positions was discussed: should we adopt the three-year cycle now or wait? Debilyn preferred that the question of term length be deferred to the incoming board.  Jeanene countered with counter proposal that the board recommend to the next board that they take up the question of three-year boards.  Cameron accepted Jeanene’s friendly amendment.

MOTION: Conduct the current election on the two-year schedule and recommend that the incoming board take up the question of extending terms to three years.  

Cameron made the motion, Jeanene seconded for discussion, the motion was amended (friendly amendment) and passed unanimously.

Executive Session

The board went into executive session to discuss legal options given current threats of legal action. The board left executive session after the board empowered Debilyn to hire an attorney.

Schedule next meeting and adjourn

The next meeting was scheduled for  7 PM EDT Tuesday.

Members checked out.

The meeting adjourned at 9:18 PM.

Respectfully submitted:
The Minutes Team

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