Board Meeting Minutes Coffee Party USA

INCITE CIVILITY AND REASON

September 17, 2014

by JKL

P – Debilyn Molineaux, President, Acting Volunteers and Members

P – Jeanene Louden, Treasurer, Acting Campaigns and Actions

P – Vince Lamb, Secretary

P – Tim Danahey, Public and Member Relations

A – Tonya Jefferson, Channel Partnerships

A – Cameron Michaels (Kruger), IIWG Director, Acting Development

P – Egberto Willies, Newsroom

A – Billy Sears, Local Chapters

Opening

A quorum was present. The meeting was called to order at 9:05 PM EDT. Debilyn presided and Jeanene ran the Maestro Board. Members checked in.

New Director Tim Danahey was welcomed to the Board! We all look forward to his efforts as Public and Member Relations Director. He will be able to attend the retreat.

Minutes

The August 26, 2014 minutes have been approved but not all members have signed. The September 3, 2014 minutes have been posted and are awaiting review and approval. Debilyn has added Vince as an admin to the WordPress blog so that he can post minutes.

Vince and Jeanene are to email the links to the posted minutes on WordPress so that Egberto can post them on the web page.

Board Retreat

The member survey went out today. The survey results will be available at the retreat. The agenda for the retreat has almost been finalized.

Work Group Structure

MOTION: approve the work group structure as currently drafted for a 90 day trial period after which the structure would be reviewed and revised as necessary. Moved by Jeanene, seconded by Vince, and passed unanimously (Tonya, Cameron and Billy absent).

Newsroom

Egberto reported that the work group added another blogger. Reach is still a bit down, but likes are still increasing, having reached 481,667 as of the time of the meeting.

Other updates

Vetting for the applicant for the Director for Internet Infrastructure is continuing and may be complete in time for the retreat. Cameron plans to step down when a replacement is in place.

Executive Session

The board entered executive session.  No motions were made. The board exited executive session.

Closing

Members checked out. The meeting adjourned at 9:32 PM EDT.

The next meeting of the board will convene in Denver/Boulder on September 19, 2014 through September 21, 2014 for its annual face-to-face meeting.  The next meeting of the executive committee will be Wednesday, September 24, 2014 at 9:00 PM EDT.  The conference call of the complete board will be Wednesday, October 1, 2014 at 9:00 PM EDT.

Respectfully submitted,

Vince Lamb, Coffee Party USA Board Secretary

September 3, 2014

by JKL

P – Debilyn Molineaux, President, Acting Volunteers and Members

P – Jeanene Louden, Treasurer, Acting Campaigns and Actions

P – Vince Lamb, Secretary

P – Tonya Jefferson, Channel Partnerships

A – Cameron Kruger, IIWG Director, Acting Development

L – Egberto Willies, Newsroom

P – Billy Sears, Local Chapters

Opening

The meeting was called to order at 9:10 PM EDT. Debilyn presided and Billy ran the Maestro Board. Members checked in.

Minutes

Vince reported that the August 12th and August 19th minutes have been approved and the August 26, 2014 minutes have been posted and are awaiting review and approval.

Board Retreat

Debilyn will share a preliminary agenda for the board retreat tomorrow. She will survey both the board members and the members about topics that they wish to include in the retreat agenda. Jeanene suggested that the privacy statement be revisited. Debilyn added the topic to “other updates.” Debilyn asked for volunteers to write the letter and member survey about the retreat. Jeanene volunteered.

Billy reported on the Indiegogo page. So far, it has raised $435 out of the $6000 goal. He also said that he’d add the privacy statement to the page. He and Debilyn reminded the board members to share the link to the page.

Treasurer’s Report

Jeanene reported that the internal audit is continuing. The August report follows.

Date 8/31/2014
Income – cash 1,674.84
Expense – cash 1,721.58
(+/-) cash -46.74
PayPal Balance 171.83
US Bank Balance 1,573.42
PayPal – USB 0.00
Total 1,745.25
A/P 250.00
Credit Card Bal 510.00
Reserve Acct Bal 0.00
NET EOM TOTAL 1,235.25*
Debt 9,100.00

Table was current as of the last day of August. Jeanene reiterated that the organization needs $2000/month income to meet expenses.

Work Group Structure

Debilyn led a discussion of the second draft of the workgroup structure. She noted that the names of the work groups are in the organization’s Bylaws, so formally changing the names of the work groups would require a change in our Bylaws. She also raised the issue of the balance between the Coffee Party being a decentralized grassroots organization and the Coffee Party being a more centralized hierarchical organization.

Egberto checked in briefly and then left during this section of the meeting.

Debilyn polled the Board: should we tweak the current draft or completely rewrite it. The Directors unanimously voted to tweak it. Debilyn asked for members to review and submit comments by Saturday so that the changes can be approved at the next meeting.

Local Outreach

Billy posted a report in the agenda.  DVDs have been ordered for Coffee Party Movie Night and the first email has already gone out. $120 has already been  raised  from DVDs.  The Local Organizing monthly call has been scheduled for September 14th.  He invited Directors to visit the Coffee Party page on PopVox to learn about the tools and services PopVox provides free of charge.  He also wanted the Board to investigate Goodsearch, an ancillary fundraising tool that doesn’t require an “ask” of members and supporters.

Volunteer Update

Debilyn asked how many volunteers are needed by each Director/work group chair.

Website update

Cameron was not present, but he posted a brief report in the agenda. He posted a link to the new website facade update. Jeanene will have photos by Friday.  Mike Wilde will work on the project over the weekend.

Channel Partnerships

Tonya posted a report in the agenda. She included a link to a press release from the Corporate Reform Coalition One Million Americans Urge the SEC to Stop Secret Corporate Political Spending. She reported that the press conference is tomorrow (Thursday) and that Coffee Party USA signed the press release. Tonya also spoke to Dave Nevins yesterday (Tuesday) regarding the No Labels campaign; he wants access to our New Hampshire members. No Labels has an event in October (18th & 19th). Nevins has no authority regarding a reciprocity agreement with us, but his board will meet on the 17th. Tonya wants to know if we should request a short term or long term partnership with No Labels; they also have a national campaign for the 2016 Presidential election, No Labels National Strategic agenda, during the primaries in the fall of 2015 and winter of 2016. Tonya accepted 1 of 2 volunteers sent to her. She spoke to Abel Laeke and he is ready, willing, and able to help her workgroup

Other Updates

Debilyn posted a brief report.  he NCDD.org conference has extended an invitation for an opportunity to share Coffee Party history and vision with 400+ national facilitators.

Executive Session

The board entered executive session.  The board exited executive session.

Closing

Members checked out. The meeting adjourned at 10:19 PM EDT. The Executive Committee will meet Wednesday, September 10, 2014 at 9:00 PM EDT. The next meeting of the full board will be Wednesday, September 17, 2014 at 9:00 PM EDT.

Respectfully submitted,

Vince Lamb, Coffee Party USA Board Secretary

August 26, 2014

by JKL

Opening

P – Debilyn Molineaux, President, Volunteers & Members

P – Jeanene Louden, Treasurer

P – Vince Lamb –  Secretary

P – Tonya Jefferson, Channel Partnerships

P – Cameron Kruger, IIWG Director, Acting Development

P – Egberto Willies, Newsroom

A – Billy Sears, Local Chapters

The meeting was called to order at 7:06 PM EDT. Members checked in.

Minutes

Minutes for July 29th,  August 5th, and August 19th, have been approved. Minutes for July 22nd, and August 12th, are awaiting approval. Cameron will update the website with links to the approved minutes when they have been posted. By the end of the meeting, minutes for July 22nd were approved.

Board Retreat

Five members (Debilyn, Jeanene, Vince, Egberto, and Billy) are confirmed for the board retreat. Tonya will attend via skype or google hangout . Cameron has not yet confirmed.

Treasurer’s Report

Jeanene presented her first draft of a budget, explaining her assumptions and describing each line item.  She reported that the board could continue the employment of a president’s assistant through September.  She invited members to examine the document.

MOTION: Jeanene moved that the president’s assistant be retained through September. Tonya seconded. The motion passed unanimously (Billy absent).

Work Group Structure – Review Next Steps (Debilyn, SOD work group)

Debilyn asked everyone to review the work group structure. Debilyn checked out at 7:30 PM EDT.  Egberto took over running the agenda.

Newsroom

Egberto reported that reach was a little down and that two new writers have come on board, filling 14 time slots during the week.  Egberto is still looking for more writers. They must be or become Coffee Party members.  A discussion ensued about pseudonymous bloggers writing for the Coffee Party.

Volunteer Update

Debilyn posted her report in the agenda. Her assistant is working with volunteers and is contacting everyone in the next week who has signed up in last 60 days. Other discussion was tabled.

Website Redesign

Cameron updated the board on the progress of the website redesign. He reported on the status of the facade update. He also reminded the board that he has a designer willing to work for free, but she needs direction, particularly on the logo.  He invited the board to submit suggestions and feedback on a questionnaire. Cameron wants input by Friday.

Channel Marketing

Tonya reported that she had substituted for Dan Aronson on his Blog Talk Radio show Press 1 for Democracy.  She interviewed Ted Glick, National Campaign Coordinator, Chesapeake Climate Action Network about climate change.  She wants to propose that Coffee Party USA promote/participate in a national Zero Waste municipalities competition to increase membership, recycle, and reverse climate change.  She also spoke to Debilyn about reciprocal assistance agreements with other activist groups.  She has been sent two volunteers to assist her.

Executive Session

The board entered executive session. The board exited executive session.

Closing

Members checked out. The meeting was adjourned at 8:04 PM EDT. The next meeting will be Wednesday, September 3 at 9:00 pm EDT/6:00 pm PDT.

Respectfully submitted,

Vince Lamb, Coffee Party USA Board Secretary

August 19, 2014

by JKL

Attendance

P – Debilyn Molineaux, President, Volunteers & Members

P – Jeanene Louden, Treasurer

P – Vince Lamb –  Secretary

P – Tonya N. Jefferson, Channel Partnerships

A – Cameron Michaels (Kruger), IIWG Director (Jordan Hall present to report)

P – Egberto Willies, Newsroom

A – Billy Sears, Local Chapters (Community Builder)

Special guest:  Jordan Hahn

Meeting was called to order at 7:04 PM EDT. Debilyn presided and Jeanene ran the Maestro board. Members checked in.

Website redesign

Jordan Hall was present in Cameron’s place to give the report on website redesign.  He reported that the designer was willing to donate her work in exchange for credit on the site and Facebook page.  He reported that she had produced an updated logo on her own volition as an example of her work.  Cameron had shared the proposed logo with the board in email before the meeting.  Debilyn reminded the board that any new logo would have to be trademarked.  Jordan asked that any feedback on the logo or other aspects of the redesign be sent to him or Cameron. He gave a schedule for when the template and colors would be updated and available for review.

Jordan left the call.

Minutes

Vince reported that the minutes for July 29 still required one more approval when the meeting began.  The minutes for August 5 and August 12 have been shared and are awaiting review and approval.  The minutes for July 22 still need to be typed up.  Debilyn requested that members look at all the minutes and approve them by the next meeting.

Retreat Update

Debilyn asked if everyone is committed to promoting the Indigogo page funding the Board retreat (https://www.indiegogo.com/projects/help-the-coffee-party-community-meet-in-denver).  The retreat is scheduled for all day Friday, all day Saturday, and half the day Sunday.  Tonya’s schedule has changed and she cannot make Friday of the retreat and requested a delay until December.  The response was that the retreat will go ahead as scheduled and that she should come on Saturday and Sunday, while checking in on Friday by Skype.

Work Group Structure Review / Next Steps

Debilyn requested that members read, suggest edits, and comment by next week’s meeting.

Newsroom update

Egberto reported that the reach is down on the Facebook page and the group needs more people posting.  The page needs more stories of the kind that Coffee Party USA is known for sharing.  Despite this, the page likes are still increasing, having passed 480,000 during August.

Volunteers update

Debilyn reminded the board that volunteer calls have been cancelled until further notice.  Links need to be updated to send interested people to the Blog Talk Radio show.  Also requests to volunteer should be forwarded to her.

Channel Partnerships

Tonya communicated via email with Ted Glick of Chesapeake Bay Climate Network.  She hopes to schedule a Blog Talk Radio interview with him.  She has also received emails from Debilyn regarding Represent Us and No Labels. Tonya must follow up and see what type of reciprocity agreement we can have if we support these two movements.

Building the Pipeline for Volunteers and Directors

Debilyn reported that a possible new board member only needs one more endorsement letter to begin vetting. She also asked for more board members to cover vacant positions. Billy may have found a volunteer to cover Public and Member Relations. Jeanene volunteered to run Campaigns and Actions

Executive Session

Board entered executive session.  During the session, Jeanene moved and Tonya seconded that $250 be allocated for the month of August to hire an assistant for Debilyn, that Jeanene prepare a budget including this appropriation, and that the appropriation be reviewed at the end of August to see if it should be continued beyond August.  The motion passed unanimously (Cameron and Billy absent). The board exited executive session.

Closing

Members checked out. The meeting adjourned at 8:04 PM EDT. The next meeting will be Tuesday, August 26, 2014 at 7:00 PM EDT.

Respectfully submitted,

Vince Lamb

Coffee Party USA Board Secretary

August 12, 2014

by JKL

P – Debilyn Molineaux, President, Volunteers & Members

A – Jeanene Louden, Treasurer

P – Vince Lamb –  Secretary

A – Tonya N. Jefferson, Channel Partnerships

P – Cameron Michaels (Kruger), IIWG Director

P – Egberto Willies, Newsroom

P – Billy Sears, Local Chapters

Meeting was called to order at 7:02 PM EDT. Debilyn presided and Billy conducted the Maestro board. Members checked in.

Minutes

Vince reported that the minutes for July 29th still require one more signature. Minutes for July 22nd still need to be typed up and August 5th need to be edited. “Summer is tough!”

Retreat Fundraising

Billy reported on the Indigogo fundraising page that he set up to help defer the Directors’ personal expense going to the Board Retreat in Colorado during the weekend of September 19th-21st.  Billy will revise the link to the page to reflect comments and share the revised page with the rest of the Board for approval later this week.  Debilyn referred Directors to the Board’s Facebook page for approval of the fundraising plan. There will be more retreat planning next week.

Workflow Adoption or Modification / Next Steps

Debilyn led a discussion about the Workflow process that had been devised by the Transition Team in 2011.  She shared Jeanene’s concerns that there was insufficient oversight by the board of the workgroups. Debilyn asked for a motion.

Motion: to try out the work flow process for the next 90 days. Vince so moved, Egberto seconded, and motion PASSED unanimously (Tonya and Jeanene not present).

A review of the work group structure is scheduled for next week’s meeting.

Local Outreach

Billy reported on a proposal to fund the Coffee Party Movie Night to revive it as a flagship event/fundraiser for the Coffee Party.  Cost for 100 DVDs will be $600 ($6 each).  Including shipping, the budget for Coffee Party Movie Night will be $750.

Motion: to approve a budget of $750 to resume Coffee Party Movie Night in October. Billy so moved, Egberto seconded and the motion was approved unanimously (Tonya and Jeanene not present).

Newsroom

Egberto reported that reach has dropped a little on the Facebook page.  He suggested that the group needs more writers to contribute to the page.  He has three “liberal” writers lined up, but he is looking for people who have more moderate and conservative views to post their links to the page. Several names were suggested and Egberto said he would contact them.

Volunteer Update

Debilyn linked to the July 24, 2014 Volunteer call on Blog Talk Radio and asked for help editing it so that it can be used as an introduction to be sent to prospective volunteers.  This will be in lieu of future volunteer calls, which have been cancelled until further notice.  Cameron and Egberto offered to assist with editing and uploading the edited audio.

Website Redesign

Cameron updated the board on his past week’s efforts to improve the user experience.  Debilyn has been working with volunteer Mike Wilde on a “quick redesign” in particular the front end, in updating the color scheme and template of the home page. Cameron is waiting for Jordan to work on bigger changes.  Cameron also linked to a document with design needs, to the legacy page, and to the development page on Nationbuilder. The next call will be tonight at 8:30 PM Eastern.

Building the Pipeline for Volunteers and Directors

Debilyn would like to have a budget of $250/month to assist her with the volunteer requests.  That item was tabled until next week when Jeanene would be present.  Debilyn asked who can volunteer to manage a 2nd workgroup with volunteer assistance?

Directors

Because we are committed to a full Board of 12 Directors we still need to find qualified people to fill the following board positions:

  • Strategy and Organizational Design,
  • Public and Member Relations,
  • Campaigns and Actions, and
  • Volunteers.

Executive Session

The board entered executive session.  No actions were taken. The board exited executive session.

Closing

Members checked out. The meeting was adjourned at 7:59 PM EDT. The next meeting will be at 7:00 PM EDT on August 19, 2014.

Respectfully submitted,

Vince Lamb, Coffee Party USA Board Secretary

August 5, 2014

by JKL

P – Debilyn Molineaux, President, Volunteers & Members

P – Jeanene Louden, Treasurer

P – Vince Lamb –  Secretary

P – Tonya Jefferson, Channel Partnerships

P – Cameron Kruger, IIWG Director, Acting Development

P – Egberto Willies, Newsroom

P – Billy Sears, Local Chapters (Incoming)

The meeting was called to order at 7:03 PM Eastern. Debilyn presided. Jeanene ran the Maestro board. Directors checked in. We all joined in to welcome Billy Sears to the Board.

Retreat Planning

Directors have agreed on holding the retreat during the weekend of September 18-21.  Debilyn gave a presentation on the logistics of having the retreat in Portland and Denver/Boulder. Washington D.C. was also mentioned as a possibility.

Minutes

The minutes for July 29, 2014, have been shared and are awaiting approval. The minutes for July 22 still need to be transcribed and shared.  Vince plans on having them ready next week.

Financial Report

Jeanene presented the report for August.  Our anticipated cash expenditure this month is $1475.00 without debt payments, retreat expenses, or legal expenses. This number does include the annual fee for QuickBooks On-line and additional background checks as a part of Director vetting.

Date: 8/5/2014
Cash on hand: $1421.71
Accounts Payable: $0.00
August Budget: $1475.00
Debt: $9100.00
Credit Card Balance: $0.00
Reserve Account Balance: $0.00

Jeanene is in the process of writing checks for those who requested membership refunds. She asked the other Directors to forward to her any requests for membership refunds that have been send to them.

Debilyn asked about the budget process. Jeanene responded that she believes she can prepare a draft budget in time for the retreat. In addition to conducting an internal audit, Jeanene is working on preparing and filing the IRS Form 941 for the Coffee Party USA.

Workflow Adoption

Tabled until next week. Everyone promised to study the materials presented to date.

New Meeting Time

Wednesdays at 9:00 PM Eastern/6:00 PM Pacific is the one slot that all members can make.  Members voted 4-2-1 (Jeanene abstained) to hold meetings every 1st and 3rd Wednesday beginning in September.

Local Groups

Billy Sears posted a report in the agenda.  He and Egberto are working on a list of local chapters.  Billy suggested that the Coffee Party implement a mini 538 project. The goal is to get someone in every of one of the 436 districts (435 congressional districts plus th District of Columbia) who can be the Coffee Party’s eyes and ears so that where possible they can feed information and media (video and audio) to the newsroom.  Billy also reported that the Coffee Party Starter Kit needed to be updated, as the language is from 2011 and is built towards an infrastructure of legally affiliated chapters.  It also mentions Group Sites and Blue State Digital Tools which the organization does not use anymore.  He linked to a page on meetup.com for the Coffee Party, noting that NationBuilder does not have an event management tool for organizers to promote their events on the website, while Meetup is a good way for locals to coordinate, and virtually “meet” as well.

Dan Aronson has offered to volunteer his services and Billy will be perusing the volunteer constituents that have shown expressed interest in local organizing and see about drafting a few more individuals to help in building the ship.

Billy’s vision is that we reach the point where we are coordinating weekly, or bi-weekly actions on a national level and also working with local organizers to produce grassroots campaigns quarterly, or more often depending on where our cause takes us and what events transpire.

Volunteer Update

Debilyn reported that the next volunteer call is scheduled for Thursday 8/7 and every 2 weeks at 8 PM Eastern / 5 PM Pacific.

Website Redesign

Cameron updated the Board on the actions he’s undertaken to improve the user and member experience on our website, including all of the efforts he’s made to coordinate with NationBuilder as well as well as other people he has contacted to help him with the task. The website redesign call will begin at 8:30 PM Eastern, tonight, immediately after the Board meeting.

Channel Marketing

Tonya posted a report in the agenda.  She reported that Debilyn has been passing along emails to her from other groups wishing to coordinate with the Coffee Party.  Dan Aronson passed along a list as well.  Tonya met with Emily Heffling, the Virginia director of Chesapeake Bay Climate Action Network and will also contact Ted Glick of Chesapeake Bay Climate Action Network to see if he can interview with us.

Building a pipeline for volunteers: Tabled until next meeting.

Websites Housekeeping

  • MOTION: to renew the CitizenIntervention domains. Motion was made by Tonya, seconded by Cameron and PASSED 4-1-2 (Tonya and Cameron abstained).
  • MOTION: to renew the democracymeetup.com domain. Motion was made by Debilyn, seconded by Egverto, and FAILED 0-6-1 (Billy abstained).

Executive Session

The Board entered executive session.

MOTION: to invite Tim Danahey to the join the Board as Director of Member and Public Relations pending successful candidate vetting.  The motion passed unanimously. The board exited executive session.

Closing
Members checked out. The meeting adjourned at 8:22 PM EDT. The next meeting will be at 7:00 PM EDT on Wednesday, August 12, 2014.

Respectfully submitted,

Vince Lamb, Coffee Party USA Board Secretary

Minutes edited 10/3/2014 by motion to clarify the language on the resolution in Executive session. Motion made by Debilyn, seconded by Tonya, passed unanimously by internet vote.

July 29, 2014

by JKL

A – Debilyn Molineaux, President, Volunteers & Members

P – Jeanene Louden, Treasurer and Managing Director

P – Vince Lamb –  Secretary

P – Tonya Jefferson, Channel Partnerships

P – Cameron Michaels (Kruger), IIWG Director, Acting Development

P – Egberto Willies, Newsroom

Meeting was called to order at 7:03 PM EDT. Jeanene presided. Cameron ran the Maestro Board. Members checked in.

Minutes

Jeanene reported that she posted the last two sets of approved minutes to the WordPress blog.  Vince reported that the July 15, 2014 minutes have been approved.  The July 22nd minutes are pending.

Infrastructure & Workflow Adoption

Jeanene led a discussion about the organizational charts that was presented at the July 15th meeting.  Not all board members had the opportunity to examine the documents.  It was suggested that the board discuss the proposed structure and how to implement it at both next week’s meeting and at the Board retreat.  Board members promised that they would.

Board Retreat Planning

All board members are to examine the choices of weekends and locations for the retreat and fill in their preferred locations and weekends available.

New Meeting Time

Board members are to fill out the schedule form.  A decision for meeting times beginning in September will be made during August.

Newsroom

Egberto reported that the time of the Newsroom call was moved to 2nd & 4th Wednesdays at 7-8 PM EDT.  He also reported that a Facebook group has been created for the Newsroom.  The next meeting call is scheduled for August the 13th.

Jeanene reported that Debilyn requested help uploading a program to Blog Talk Radio.

Website redesign

Cameron updated the board on what is being done to improve the member experience with the website.

Financial Report

Jeanene reminded the board that she is only giving a financial report at the first meeting of every month.

Channel Partnerships

Tonya had no report.  She expects to have one next month.

Building the pipeline for volunteers and directors

Jeanene reported that we are a few months away from having people who are ready to be appointed to the Board. She then asked who can volunteer to manage a second workgroup with volunteer assistance. Examples: Membership, Strategy and Organizational Design, Public and Member Relations, Campaigns and Actions, and Development. Egberto is already assisting with Local Groups. Debilyn is leading volunteer calls.

Executive Session

The board entered and exited executive session. No motions were made and no actions taken.

Closing

Members checked out. The meeting adjourned at 8:08 EDT. Next meeting will be August 5, 2014.

Respectfully submitted,

Vince Lamb

Coffee Party USA Board Secretary

July 22, 2014

by JKL

Present:

P – Debilyn Molineaux, President, Volunteers & Members

P – Jeanene Louden, Treasurer and Managing Director

P – Vince Lamb –  Secretary

P – Dan Aronson, Channel Partnerships (Outgoing)

P – Tonya Jefferson, Channel Partnerships (Incoming)

P – Cameron Michaels (Kruger), IIWG Director, Acting Development

P – Egberto Willies, Newsroom

Meeting was called to order at 7:08 PM EDT. Debilyn presided, while Cameron ran the Maestro Board. Members checked in. Debilyn and others welcomed Tonya to the Board.

Board Retreat Planning

Debilyn reported that six weekends in August and September are available for the retreat.  She directed the incoming board members to read the document listing the choices of dates and venues to choose their preferred dates and locations.

Minutes

The minutes for July 8th were approved.  The minutes for July 15th have been shared and are awaiting approval.

Vacancies

Debilyn reported on the status of nominations, including a vetting committee meeting scheduled for a candidate July 23rd. Candidates for various positions were discussed.

Volunteer Update

Debilyn reported that a volunteer call has been scheduled for July 24rd at 8 PM EDT.  Debilyn and Marianne Castiglia will be on the call. Others are welcome.

Local Outreach

Egberto updated the board on which local groups he has determined so far that are active.

Newsroom

Egberto asked for a new time for the Newsroom call so that it wouldn’t conflict with his radio show.  He also asked about the possibility of promoting more original reporting from Newsroom Work Group members and recruiting participants to produce more original writing for the Newsroom.

Treasurer’s Report

Jeanene reminded the board that she will make a financial report only at the first meeting of the month.  She reported that the legal and accounting team is retooling the ledger so that both the numbers and the money can be more conveniently and efficiently accessed.

Website Redesign

Cameron reported on the status of the website update.  He wants to send out a survey so that he could see what board members and other users wanted.  He also linked to a document outlining the design needs of the new site.

By-Laws

Jeanene, Leah, and Vince will be reviewing the by-laws with Jeanene leading the effort, with an emphasis on lessons learned from the recent election.  Debilyn asked for volunteers to assist them.

Executive Session

The board entered and exited executive session without making any motions or decisions.

Meeting Schedule

Debilyn notified the members that the fall meeting schedule will be on the agenda for next week’s meeting.

Members checked out.  They said farewell to Dan. The meeting was adjourned at 8:10 PM EDT. The next meeting will be held on July 29, 2014 at 7:00 PM EDT.

Respectfully submitted,

Vince Lamb

Coffee Party USA Board Secretary

July 15, 2014

by JKL

Attendance

  • P – Debilyn Molineaux, Acting President, Volunteers & Members
  • P – Jeanene Louden, Treasurer and Managing Director
  • P – Vince Lamb,  Secretary
  • P – Dan Aronson, Channel Partnerships
  • P – Cameron Michaels (Kruger), IIWG Director, Acting Development
  • P – Egberto Willies, Campaigns and Actions

Debilyn presided. Cameron ran the Maestro Board.  Leah Spitzer joined the call for a presentation.

The meeting was called to order at 7:02 PM EDT.

Members checked in.

Transition Team Recommendations – Leah

Leah gave a presentation about the 2012 Transition Team Infrastructure proposal. Board members examined the documents and diagrams and critiqued the structure in terms of current condition of the organization. Leah recommended that the board begin using the structure by populating the work groups with chairs, then populating the work groups with volunteers. Leah left the call at 8:00 P.M.

Executive Session

The board entered executive session.

The board left executive session without resolutions to report.

Minutes – Vince

The July 1st minutes have been unanimously approved as amended. The July 8th minutes have been shared with the board and are awaiting approval.

Elections – Vince

The board elections have been completed.  According to the work group summary, 312 ballots were sent out by email and 76 ballots were returned for a turnout of 24.4% (the highest rate of return in an election to date). Adding the ballots sent out by surface mail, Dan reported that Debilyn was elected with 78 votes and Jeanene and Tonya were elected with 80 votes.

Vacancies

MOTION: To appoint Billy Sears to fill the Director of Local Groups position. (Earlier he was appointed to the Membership position.) Debilyn moved, Egberto seconded. Motion passed unanimously. Appointee vetting is pending.

Seating of the new Board Member

Debilyn reminded the board members that next week will be the crossover meeting between the old and new boards. It will be Tonya Jefferson’s first call and Dan Aronson’s last.

Rest of agenda was tabled until next week.

Members checked out.

Meeting was adjourned at 8:36 P.M.

Submitted: Vince Lamb, Coffee Party USA Secretary

Approved: July 22, 2014 (posted July 29, 2014)

 

July 8, 2014

by JKL

Attendance

  • L – Debilyn Molineaux, Acting President, Volunteers & Members
  • P – Jeanene Louden, Treasurer and Managing Director
  • P – Vince Lamb –  Secretary
  • P – Dan Aronson, Channel Partnerships
  • P – Cameron Michaels (Kruger), IIWG Director, Acting Development
  • P – Egberto Willies, Campaigns and Actions

Jeanene presided in Debilyn’s absence (70 minutes late for the call).

Egberto ran the Maestro board.

Meeting called to order at 7:08 PM EDT

Members checked in.

Minutes

Minutes for June 24th have been unanimously approved and posted.  Minutes for July 1st are still awaiting one signature for approval.  

Elections

Vince reported that Debilyn’s radio interview has been completed. Jeanene’s radio interview is scheduled for 9:00-9:30 PM EDT tonight (Tuesday). Tonya’s interview is awaiting her scheduling response. Dan reported that the ballot is ready. All that needs to be done is an upgrade to a paid account on SurveyMonkey. A discussion ensued about what to do with members who do not have email addresses. Egberto will send out an email blast reminding members of the elections.

Vacancies

The Board reviewed the status of appointments. The vetting of Billy Sears, who has been appointed to the Board of Directors (but not seated pending vetting) has begun. Cameron has been appointed to Internet Infrastructure for the remainder of the term (one year). The board discussed candidates who have an expressed an interest for other vacancies.  

The Board entered executive session.

MOTION to appoint Egberto to Newsroom Director (from Campaigns and Actions) for the remained of the vacancy (one year). This appointment does not extend his elected term as a Director. Motion was made by Cameron, seconded by Dan and passed 4-0-1-1 (Egberto abstained, Debilyn was not present).

The Board left executive session.

Meeting was extended another 20 minutes. Debilyn joined the call at 8:15 PM EDT.

Local Chapter Outreach

Debilyn led a discussion about local chapter outreach. Egberto agreed to compile a list of people interested in chapter outreach.

Website Redesign

Debilyn had no report on website redesign except that a team was at work.

Board re-entered executive session.

Board exited executive session with no resolutions to report.

Members checked out.

Meeting adjourned at 8:55 PM EDT.

Submitted:

Vince Lamb, Coffee Party USA Secretary

Approved:

July 22, 2014 (posted July 29, 2014)

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